Official UK procurement notice
Supply, Installation and Maintenance of new Real Time Information (RTI) Display Screens across Hull via West Yorkshire Combined Authority Framework Direct Award
Authority: Hull City Council (Local council)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThis is an agreement with VIX Technology UK Limited by Hull City Council (the Authority) for the Supply, installation and maintenance of new real time information (RTI) display screens across Hull through utilising the West Yorkshire Combined Authority Real-Time Display Framework Agreement on a call-off basis. The contract starts on 1st January 2026 and ending by 31 December 2032. The Authority has estimated the value of the works to be £549,554 overall
- No preliminary market engagement: Preliminary market engagement has been carried out Notice identifier: 2024/S 000-029221 Procurement identifier (OCID): ocds-h6vhtk-049a42
CPV: Transport equipment and auxiliary products to transportation
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
- Framework period
- 4 yrs from 1 Aug 2025, N/A, framework term is 4 Years
- Supplier levy on call-offs (max %)
- There are no fees for using the framework
Who may buy through it
The Combined Authority is running this procurement process on its own behalf and on behalf of other Contracting Authorities, these include Hull City Council, North Yorkshire Council, York and North Yorkshire Combined Authority, South Yorkshire Mayoral Combined Authority (SYMCA) and/or City of York Council.
Published description of the framework
The prices and charges payable for Call-off Services shall be the prices and charges listed in the Pricing Schedule, which unless expressly agreed in writing by the Authority shall remain fixed for the Term, however the Purchaser may allow, after the initial 2 (Two) Year period, the Supplier to review and adjust their prices, subject to a maximum increase equivalent to the Retail Price Index (RPI) adjustment. These revised prices will then remain fixed for the subsequent 2 (Two) Years of the framework. Where price increases cannot be agreed the contract price will revert back to the fixed position. The Purchaser and the Supplier may agree charges, in respect of any or all Call-off Services, that are lower than those in the Pricing Schedule.
Lots and requirements (2)Procurement structure
2 lots · 1 with a published valueLot #1Cancelled Yorkshire & HumberLot estimate not published
Lot #2Awarded UKPublished value£15,000,000
The source published no individual description for this lot.
- Economic & financial standing
As per Invitation to tender document
- Technical & professional ability
As per Invitation to tender document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Functional/Non-Functional compliance: 20%
- Service performance compliance including details of how this will be achieved: 10%
- Meeting the travelling public’s needs: 10%
- Transition, continuity and integration approach: 10%
- Project management and reporting: 5%
- Delivery and Health & Safety Management: 10%
- Pricing schedule: 20%
- Social Value: 10%
- Environmental Impact: 5%
Published award criteria (1)
- Price
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Supply, Installation and Maintenance of new Real Time Information…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- The Combined Authority is running this procurement process on its own behalf and on behalf of other Contracting Authorities, these include Hull City Council, North Yorkshire Council, York and North Yorkshire Combined Authority, South Yorkshire Mayoral Combined Authority (SYMCA) and/or City of York Council.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Apr 2025, 16:44 BST
- Last source update
- 1 Apr 2026, 13:47 BST
- Award evaluation window
- Submission end – 15 Jul 2025
- Authority reference
TM 2026- FTS notice number
2025/S 000-013486- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fe57Find a Tender- Contract terms summary
Addressed in Appendix 5 Framework Agreement, Schedule 1 Call off Terms
- Risks
Appropriate performance of the displays Provision of service and maintenance in line with Schedule 6 Service Levels and Service Credits
How it was run
Official notice- Appointment period ends
- 30 May 2025, 12:00 BST
- Clarification deadline
- 2 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · There are no fees for using the framework
Timeline
7 Apr 2025 → 1 Apr 2026 · 8 dates- Tender notice published7 Apr 2025, 16:44 BST
- Clarification questions by2 May 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown30 May 2025, 12:00 BST
- Award decision expected by15 Jul 2025, 00:59 BST
- Contract starts1 Aug 2025
- Assessment summaries sent1 Sept 2025
- Standstill ends10 Sept 2025, 23:59 BST
- Latest notice published198 days ago1 Apr 2026, 13:47 BST
Notice history
10 events · 5 releases on Find a Tender · since 7 Apr 2025- Tender notice published7 Apr 2025, 16:44 BSTUK4
- Tender notice published28 Apr 2025, 15:33 BSTUK4
- Deadline moved to 30 May 2025, 12:00 BST28 Apr 2025, 15:33 BST+18 days · was 12 May 2025, 12:00 BST
- Contract award notice published1 Sept 2025, 14:30 BSTUK6
- Status changed to complete1 Sept 2025, 14:30 BST
- Contract signature expected1 Oct 2025, 00:59 BSTscheduled
- Contract details notice published20 Oct 2025, 15:51 BSTUK7
- Status changed to unsuccessful1 Apr 2026, 13:47 BST
- Procurement method changed1 Apr 2026, 13:47 BST
- Buyer details updated1 Apr 2026, 13:47 BST
Published amendments (1)
Submission deadline has been extended until 12 (noon) on 30th may 2025
Routine re-releases (5)
- 2025-04: 2 releases · 7 Apr 2025, 28 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 21 award | |||
| Vix Technology UK LtdReal-Time Display Framework1 Oct 2025 – 1 Oct 2029 | £15,000,000 | 1 Sept 2025 | Awarded |
Contracts
FRAMEWORK AGREEMENT RELATING TO THE SUPPLY OF BATTERY POWERED AND MAINS POWERED REAL TIME INFORMATION SIGNS AND TOTEMS · Vix Technology UK Ltd
- Signed
- 1 Oct 2025
- Value
- £18,000,000 inc. VAT
- Period
- 1 Oct 2025 – 1 Oct 2029
- Status
- active
3 agreed KPIs: Equipment and Software availability · System Availability for critical faults · System availability for urgent faults
- Equipment and Software availability, Items of Equipment and Software supplied under each Call-off Contract shall be capable of normally running unattended and be capable of supporting the delivery of an operational service 24 hours per day, 365/366 days per year
- System Availability for critical faults, All faults preventing the accurate display of information on more than 10% of the total number of installed displays under a Call-off Contract, where the fault is associated with Software or Equipment supplied by the Supplier (whether under the same or another Call-off Contract), shall be classified as Critical Faults. In the event of a Critical Fault, the Supplier shall: • complete the repair within 4 Call-out Hours of the fault being reported; • provide updates on the fault resolution progress every 30 minutes
- System availability for urgent faults, Upon detection of any Critical Fault the Supplier shall contact the Authority and relevant Purchasers within 30 minutes of fault detection via an agreed route with information including: (a) a description of the issue or fault; (b) impact of the fault on the operation of the Equipment and Software; (c) the likely resolution time.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Lot 2 | 2final-stage tenders | 1 | 0 | — |
Who bid
- wonVix Technology UK Ltd · East of England · Lot 2
- did not winJourneo Passenger Systems LimitedSME · East Midlands · Lot 2
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- West Yorkshire Combined AuthorityContracting authorityPublic authority - sub-central government
Framework contractors & participating bidders
2 commercial parties on the notice · 1 awarded- Journeo Passenger Systems LimitedBidder / tenderer
- Vix Technology UK LtdFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender