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Published 7 Jun 2023, 16:33 BST

Official UK procurement notice

Reading List Management System Tender

Official notice

Authority: THE UNIVERSITY OF WESTMINSTER (Education)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: London (UKI)
Budget not disclosedValue not published
Submissions closed 12 Jul 2023

What is being bought

Published requirement description

The University of Westminster wishes to review its online reading list management system and approaches to reading lists in relation to teaching, learning and resource provision in alignment with the University's mission and strategic objectives. Following successful implementation of a reading list system in 2014 and subsequent embedding of reading list system into teaching and learning approaches, the University wishes to acquire a new contract for a reading list system which will continue and enhance the current provision.

The reading list software must cover the requirements listed in the tender documents and will enable the university to better support teaching and learning, student and academic engagement in resources, and support the acquisition and provision of resources.

A contract with a reading list system supplier will be required for 4 years initially to deliver this purpose and is intended to start April 2024.

CPV: Educational software package · For books · Library software package

The lotProcurement structure

single lot · no lot value published
Lot #1Renewal
Delivery: London
Extensions: It is anticipated that the new contract will be for an initial period of 4 years with an option to extend for a further period of up to a total of 12 months taking the contract term to a maximum of 5 years. The Contract is intended to start on April 2024. Any extension to the Contract will be agreed between the University of Westminster and the Service Provider. It is likely that University will seek the Service Provider to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the Contract, discussions with the Service Provider shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position.Variant bids: not allowed
48160000 Library software package48190000 Educational software package

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 Jun 2023, 16:33 BST
Last source update
7 Jun 2023, 16:33 BST
Award evaluation window
12 Jul 2023 – …
Authority reference
DN648557
FTS notice number
2023/S 000-016199
Classification (CPV)
Educational software packageFor booksLibrary software package
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-03d482 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The University will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers.

If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.

Any such action must be brought promptly.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
12 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
12 Jul 2023, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

7 Jun 2023 → 12 Jul 2023 · 3 dates
  1. Notice published
    7 Jun 2023, 16:33 BST
  2. Submission deadline
    12 Jul 2023, 12:00 BST
  3. Bids opened
    12 Jul 2023, 17:00 BST

Contracting authority & participating public bodies

THE UNIVERSITY OF WESTMINSTER

Contracting authorityEducationBody governed by public lawEducation GB-COH: 00977818 309 Regent Street, LONDON, London, W1B2HWContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria