Official UK procurement notice
Reactive and Planned Maintenance and Project Works - Buildings
Authority: The Police and Crime Commissioner for Derbyshire (Police & fire)
What is being bought
Published requirement descriptionThe Lead Contracting Body wishes to establish a multi-Provider Framework Agreement for the provision of Reactive and Planned Maintenance Works and Project Works for the period of 4 years. The contract to be awarded under this procurement is a Framework Agreement which sets out the terms upon which Customers may make specific purchases ("call offs") during the life of the framework. The Framework Agreement shall not be an exclusive arrangement between the parties and does not constitute a commitment on the part of any Customer to award any call offs. The Lead Contracting Body is setting up this framework agreement for the Police and Crime Commissioner for Derbyshire, the Derbyshire Fire and Rescue Authority and DPLP LLP to place call offs under it. The Lead Contracting Body is managing this procurement process in accordance with the Procurement Act 2023. The Framework Agreement is being procured under the Open Procedure; this means that anyone can submit a bid in response to the published contract notice and this ITT.
- No preliminary market engagement: The scope, structure, and requirements of the framework are well-established and understood by the market. The relevant market for reactive and planned maintenance and project works is mature, competitive, and widely engaged with public sector procurement. Given the maturity of the market and the fact this is a re-tender, it is considered that additional pre-market engagement would not yield significant new insights or improvements to the procurement strategy. The decision to proceed directly to tender ensures efficiency and avoids unnecessary delays, while still ensuring transparency and equal opportunity for all interested suppliers.
CPV: Building completion work · Building construction work · Construction work · Construction work for buildings relating to emergency services · Construction work for buildings relating to law and order or emergency services · Construction work for buildings relating to law and order or emergency services and for military buildings · Emergency-services building construction work · Fire station construction work · Other building completion work · Overhaul and refurbishment work · Refurbishment work · Repair and maintenance services · +5 more
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs from 19 Jan 2026
- Buyer regions
- UK
Who may buy through it
Derbyshire Fire and Rescue Service
Published description of the framework
Works will be allocated on a rotational basis between Contractors up to a value of £25,000 per piece of work/project. For works of a value above this figure the Client will approach all Contractors within the lot to provide a cost for completion based on specifications, drawings etc provided by the Client. All projects will be let to the lowest overall Contractor based on price only.
The lotProcurement structure
single lot · value publishedLot #1Published value£3,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 55%
- Price: 40%
- Social Value: 5%
Published award criteria (3)
- Technical
- Social Value
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Reactive and Planned Maintenance and Project Works - Buildings” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Derbyshire Fire and Rescue Service
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Nov 2025, 15:31 GMT
- Last source update
- 11 Nov 2025, 15:31 GMT
- Award evaluation window
- Submission end – 6 Jan 2026
- Authority reference
DP0921A- FTS notice number
2025/S 000-072901- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05deeeFind a Tender
How it was run
Official notice- Appointment period ends
- 8 Dec 2025, 12:00 GMT
- Clarification deadline
- 24 Nov 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Nov 2025 → 19 Jan 2026 · 5 dates- Tender notice published345 days ago11 Nov 2025, 15:31 GMT
- Clarification questions by332 days ago24 Nov 2025, 17:00 GMT
- Admission / appointment period ends318 days ago · period end, not a bid countdown8 Dec 2025, 12:00 GMT
- Award decision expected by289 days ago6 Jan 2026, 23:59 GMT
- Contract starts277 days ago19 Jan 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published11 Nov 2025, 15:31 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender