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Published 8 Oct 2026, 12:04 BST

Official UK procurement notice

RBWM Real Time Passenger Information (RTPI) Services

Official notice

Authority: Royal Borough of Windsor & Maidenhead (Local council)

ServicesAbove thresholdSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)Repair & Maintenance (50)+2 more Delivery: South East (UKJ11)
Planned pipeline value£800,000pipeline notice — not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 5 yrsends 1 Apr 2032 · up to 1 Apr 2037 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

RBWM are looking to award a new contract in which the contractor shall deliver comprehensive maintenance, support, and repair services for the RBWM Bus Real-Time Passenger Information (RTPI) system. This obligation encompasses all associated hardware, software, communications infrastructure, and data feeds necessary to ensure the continuous delivery of accurate, real-time arrival and departure information across the Borough's passenger transport network. In addition to this, they shall provide a detailed plan of how they will undertake a condition survey in order to ascertain which hardware needs urgent replacement. RBWM will also require new hardware to be installed at entirely new locations and the contractor will show they are ready and able to implement these in a timely manner.

CPV: Display screens · Electronic bulletin boards · IT services: consulting, software development, Internet and support · Maintenance and repair of information technology equipment · Real-time passenger information system

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 5 yrsSME
Contract period: 1 Apr 2027 — 1 Apr 2032 (up to 1 Apr 2037 with extensions) · up to 10 yrs with extensionsEligibility: SME eligibleDelivery: South East
Extensions
Extension options published
30231300 Display screens48813100 Electronic bulletin boards48813200 Real-time passenger information system50312600 Maintenance and repair of information technology equipment72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Oct 2026, 12:04 BST
Last source update
8 Oct 2026, 12:04 BST
FTS notice number
2026/S 000-095143
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Display screensElectronic bulletin boardsIT services: consulting, software development, Internet and supportMaintenance and repair of information technology equipmentReal-time passenger information system
Delivery area
South East (UKJ11)
Official registry OCID
ocds-h6vhtk-07839b Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

3 published dates · Europe/London
  1. Planning notice published1 day ago
    8 Oct 2026, 12:04 BST
  2. Market engagementin 14 days
    23 Oct 2026, 00:59 BSTRBWM is considering a longer-term contract arrangement, currently anticipated to be up to ten years, subject to procurement approval. Suppliers with experience of delivering Real Time Passenger Information (RTPI) services are encouraged to express their interest. The proposed contract duration is a five year initial term with a following five year extension provision. The estimated value of this contract is £800,000 This notice is intended to inform the market of RBWM's future requirements and to identify suppliers with the specialist expertise, experience and capacity necessary to deliver this service. To express interest to participate in this opportunity please send an email to the below address by 22nd October 2026. [email protected] Please ensure to add the below into the subject title and clearly identify your organisation and appropriate contact in the email. RBWM Real Time Passenger Information (RTPI) - Market Engagement
  3. Contract startsin 174 days
    1 Apr 2027

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

2 events · 1 release on Find a Tender · since 8 Oct 2026
  1. Preliminary market engagement notice published
    8 Oct 2026, 12:04 BSTUK2
  2. First planning notice published
    8 Oct 2026, 12:04 BST

Contracting authority & participating public bodies

Royal Borough of Windsor & Maidenhead

Contracting authorityPublic authority - sub-central government GB-PPON: PJQM-1124-QDHW St Ives Road, Maidenhead, South East, SL6 1RF [email protected]

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure