Find a TenderAwarded

Published 24 May 2023, 19:05 BST

Official UK procurement notice

RBGKEW1191 Event Lighting, Production & Broadcasting Services Framework

Authority: Royal Botanic Gardens, Kew (Public body)

Framework agreement2 lotsServicesOpen procedure

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Business Services & Consultancy (79) Delivery: London (UKI)

Framework ceiling (notional)£600,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 26 Jun 2023awarded 26 Jun 2023

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Event Lighting, Production & Broadcasting Services for various events managed by Roytal Botanic gardens, Kew

CPV: Broadcast production equipment · Event services · For events · Lighting equipment and electric lamps

How this framework works

From the published notice

Bids received: 6 bids received · 3 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £300,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Event Lighting ServicesCancelledRenewalceiling above

Provision of temporary lighting for events and festivals held at Kew Gardens. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/TV3NVQQ4GM ↗

Delivery: London · LONDON

Extensions: Additional 2 year extension optionVariant bids: not allowed

31500000 Lighting equipment and electric lamps

Lot #2Event Production & Broadcasting ServicesCancelledRenewalceiling above

Provision of Production & Broadcasting Services for events held in Kew Gardens

Delivery: London · LONDON

Extensions: Option to extend by a further 2 yearsVariant bids: not allowed

32211000 Broadcast production equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Event Lighting Services	100	20
2 · Event Production & Broadcasting Services	80	20

What this means for your bid

Price carries 20 points on every lot: a 10% discount moves about 2 points.
“RBGKEW1191 Event Lighting, Production & Broadcasting Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 24 May 2023, 19:05 BST
Last source update: 8 Aug 2023, 16:05 BST
Award evaluation window: 26 Jun 2023 – …
Authority reference: RBGKEW1191
FTS notice number: 2023/S 000-023116
Classification (CPV): Broadcast production equipmentEvent servicesFor eventsLighting equipment and electric lamps
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-03cf3a Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=800390816" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=800390816</a> GO Reference: GO-202388-PRO-23599563

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Appointment period ends: 26 Jun 2023, 10:30 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 60 days from the deadline
Bids opened: 26 Jun 2023, 10:40 BST

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-title/TV3… ↗

Timeline

26 Jun 2023 → 8 Aug 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
26 Jun 2023, 10:30 BST
Bids opened
26 Jun 2023, 10:40 BST
Notice published
8 Aug 2023, 16:05 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
8 Aug 2023, 16:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 6

Contracts signed 4latest 26 Jun 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 023116-2023-RBGKEW1191 Awarded Lot 1 Supplier 1-4
Signed
26 Jun 2023
Value
ceiling above
Status
active
Contract 023116-2023-RBGKEW1191 Lot 2 Awarded Supplier 1-1
Signed
26 Jun 2023
Value
ceiling above
Status
active
Contract 023116-2023-RBGKEW1191 Lot 2 Awarded Supplier 2-3
Signed
26 Jun 2023
Value
ceiling above
Status
active
Contract 023116-2023-RBGKEW1191 Lot1 Awarded Supplier 2-2
Signed
26 Jun 2023
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids	—	—	—

Contracting authority & participating public bodies

Royal Botanic Gardens, Kew

Contracting authorityPublic bodyMinistry or any other national or federal authority, including their regional or local subdivisionsEnvironmental protection Royal Botanic Gardens, Kew, The Herbarium, Kew Green, Richmond, London, TW9 3AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Head of Procurement & Contract Management, Royal Botanic Gardens, KewReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Henley Theatre ServicesFramework contractor04714181 The Bowler Barn Bartletts Court,, Bath Road, Littlewick Green,, Maidenhead, England,, Berkshire, London, SL6 3RX
O W Productions t/a OfilmsFramework contractor12279347 25 Claremont Avenue,, Sunbury-On-Thames, Middlesex,, London, England, London, TW16 5LX
SLX LtdFramework contractor12198744 115 Burcott Road,, Avonmouth,, Bristol, London, BS11 8AF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.