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Published 22 Sept 2026, 17:31 BST

Official UK procurement notice

RBBC-AL-Westvale Park Open Spaces - Public Art

Official notice

Authority: Reigate and Banstead Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: South East (UKJ26)
Published estimate£225,000≈ £169k / year · £270,000 inc. VAT · 2 value updates10.5% below published estimate
Submissions closed 10 Jul 2026awarded 21 Sept 2026
Awarded to KERRY LEMON LTD
Contract term 1 yr 4 moup to 1 yr 10 mo with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Following completed tender evaluations in accordance with the ITT pack, a Lead Consultant is to be appointed to work with an artist or collective of artists, consultants and contractor to design, manufacture and install a series of permanent artworks within Westvale Park's Riverside Green Chain.

The permanent artworks may include a variety of forms, which may include, but not be limited to:

• Site-specific sculptures.

• Land art, which might include using natural materials like stone, earth or wood that integrate into the environment.

• Eco art installations, art pieces that highlight technological themes or support biodiversity, such as pollinator-friendly sculptures or habitat structures.

• Interactive or participatory works such as sound installations or kinetic sculptures.

• Ground mural or text-based installations that transform surfaces.

• Functional art including artists designed seating, playable art and wayfinding or trail markers.

The permanent artworks will be safe, durable, accessible, and appropriate to their setting.

The artworks will be designed and shaped by a process of community engagement and participation.

The artworks will need to give consideration to sustainability that carefully considers the environmental impact of both the fabrication and installation processes.

Read the full description (1,005 more characters)

This includes considering the carbon footprint of materials, foundations, and fixings, prioritising the local sourcing of materials, equipment, and resources wherever feasible, and exploring the use of natural, recycled, recyclable, or reusable materials where appropriate. Artists will be expected to align to RBBC's commitment to the achievement of RBBC's Environmental Sustainability Strategy and net zero 2030 target.

The original allocated budget of £225k is intended to support the creation of a minimum of six permanent distinct public artworks across the Westvale Park Riverside Green Chain. It is inclusive of all stages of the design and delivery process, from early research and concept development through to detailed design, fabrication, installation, and meaningful community engagement throughout the entirety of the project. The project budget is fully available and funded through Section 106 contributions.

It is anticipated that the contract term will be in the region of 12 - 18 months.

CPV: Services provided by authors, composers, sculptors, entertainers and other individual artists · Services provided by individual artists · Services provided by sculptors · Works of art

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 1 yr 4 moSMEVCSEPublished value£225,000
Contract period: 1 Sept 2026 — 31 Dec 2027 (1 yr 4 mo) · up to 1 yr 10 mo with extensionsEligibility: SME eligibleVCSE eligibleDelivery: South East
Value
£225,000 exc. VAT · £270,000 inc. VAT
Extensions
Option to extend for a further six months subject to the Council's discretion bring the contract to potential 2 year term.
92311000 Works of art92312200 Services provided by authors, composers, sculptors, entertainers and other individual artists92312230 Services provided by sculptors92312250 Services provided by individual artists

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality — Further information provided within the ITT pack and note this includes Social Value.
  • Price — Further information provided within the ITT pack relating to the Pricing considerations and method of assessment.
Conditions of participation2
  • Economic & financial standing
    Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via more…the Authority's E-Tender portal which is available via the above link provided. Note the Project Reference and Title is: RBBC-039074. RBBC-AL-Westvale Park Open Spaces - Public Art
  • Technical & professional ability
    Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements. This is shared via more…the Authority's E-Tender portal which is available via the above link provided. Note the Project Reference and Title is: RBBC-039074. RBBC-AL-Westvale Park Open Spaces - Public Art

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Sept 2026, 17:31 BST
Last source update
22 Sept 2026, 17:31 BST
Award evaluation window
Submission end — 31 Jul 2026, 23:59 BST
Authority reference
RBBC-039074
Latest notice
Contract award notice (UK6)
Classification (CPV)
Services provided by authors, composers, sculptors, entertainers and other individual artistsServices provided by individual artistsServices provided by sculptorsWorks of art
Delivery area
South East (UKJ26)
Official registry OCID
ocds-h6vhtk-05deec Find a Tender
Contract terms summary
This is reflected within the Invitation to Tender pack.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
10 Jul 2026, 12:00 BST
Clarification deadline
30 Jun 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
Tenderers are to submit their completed Tender response (including the completed PSQ) in accordance with the Invitation to Tender Instructions and Guidance using the following link: http://www.sesharedservices.org.uk/esourcing Potential Tenderers to note that the Authority's E-Sourcing Portal is used to enable potential Suppliers to access to the Council's Invitation to Tender pack and for potential Tenderers to upload their completed PSQ and Tender responses. Potential more…Suppliers/Tenderers need to ensure they are registered via the Central Digital Platform. Also they will need to register themselves via the Portal using this available link http://www.sesharedservices.org.uk/esourcing Note the Project Reference and Title is: RBBC-039074. RBBC-AL-Westvale Park Open Spaces - Public Art

Timeline

9 published dates · Europe/London
  1. Planning notice published319 days ago
    11 Nov 2025, 15:29 GMT
  2. Market engagement309 days ago
    21 Nov 2025, 23:59 GMT
    The Council is seeking an artist or collective of artists to design, manufacture and install a series of permanent artworks within Westvale Park's Riverside Green Chain. The permanent artworks may include a variety of forms, which may include, but not be limited to: • Site-specific sculptures more…• Land art, which might include using natural materials like stone, earth or wood that integrate into the environment. • Eco art installations, art pieces that highlight technological themes or support biodiversity, such as pollinator-friendly sculptures or habitat structures • Interactive or participatory works such as sound installations or kinetic sculptures • Ground mural or text-based installations • Functional art including artists designed seating, playable art and wayfinding or trail markers. The permanent artworks will be safe, durable, accessible, and appropriate to its setting. The artworks will be designed and shaped by a process of community engagement and participation. The artworks will need to give consideration to sustainability that carefully considers the environmental impact of both the fabrication and installation processes. This includes considering the carbon footprint of materials, foundations, and fixings, prioritising the local sourcing of materials, equipment, and resources wherever feasible, and exploring the use of natural, recycled, recyclable, or reusable materials where appropriate. Artists will be expected to align to RBBC's commitment to the achievement of RBBC's Environmental Sustainability Strategy and net zero 2030 target. A preliminary cost plan estimates a total budget available for artwork commissions in the region of £160k - £200k plus VAT. The allocated budget is intended to support the creation of a minimum of six permanent distinct public artworks across the Westvale Park Open Spaces. It is inclusive of all stages of the design and delivery process, from early research and concept development through to detailed design, fabrication, installation, and meaningful community engagement throughout the entirety of the project. The project budget is fully available and funded through Section 106 contributions. It is anticipated that the contract term will be in the region of 12 - 18 months. We are very keen to hear the views of interested parties on a number on questions which are referenced in the questionnaire set out in the pre-market engagement pack which is available via the Council's In-Tend system. The views of interested parties on these questions will help us to finalise our approach to the subsequent procurement process. If you have any questions or require any additional information relating to this pre-market engagement document, please email [email protected]. We would request suppliers to download, complete and submit the pre-market engagement document via our e-tendering platform: http://www.sesharedservices.org.uk/esourcing Project name: RBBC - AB - Westvale Park Public Artwork (Pre-Market Engagement) Project reference: RBBC - 038753 We would be grateful if you could complete the pre-market engagement questionnaire and return it to us via the Council's In-Tend Portal, no later than 5pm on Friday 21 November 2025.
  3. Tender notice published121 days ago
    28 May 2026, 16:39 BST
  4. Clarification questions by88 days ago
    30 Jun 2026, 23:59 BST
  5. Submission deadline78 days ago
    10 Jul 2026, 12:00 BST
  6. Award decision expected by57 days ago
    31 Jul 2026, 23:59 BST
  7. Contract starts26 days ago
    1 Sept 2026, 00:00 BST
  8. Assessment summaries sent6 days ago
    21 Sept 2026, 00:00 BST
  9. Latest notice published4 days ago
    22 Sept 2026, 17:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded value £201,4001 award exc. VAT
Bids received 99 from SMEs
Awarded toValueDateStatus
KERRY LEMON LTDSME2 Nov 2026 — 1 Nov 2027 · up to 1 May 2028Extensions: The proposed contract term is 12 months with the option to extend for further 6 months subject to the Council's discretion.£201,40021 Sept 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9final-stage tenders · 12 at stage one90—

Notice history

11 events · 3 releases on Find a Tender · since 11 Nov 2025
  1. Contract signature expected
    16 Oct 2026, 23:59 BSTscheduled
  2. Contract award notice published
    22 Sept 2026, 17:31 BSTUK6
  3. Published value updated
    22 Sept 2026, 17:31 BSTwas £225,000
  4. Status changed to complete
    22 Sept 2026, 17:31 BST
  5. Deadline withdrawn
    22 Sept 2026, 17:31 BST
  6. Tender notice published
    28 May 2026, 16:39 BSTUK4
  7. Published value updated to £225,000
    28 May 2026, 16:39 BSTwas £200,000
  8. Status changed to active
    28 May 2026, 16:39 BST
  9. Procurement method changed
    28 May 2026, 16:39 BST
  10. Deadline published: 10 Jul 2026, 12:00 BST
    28 May 2026, 16:39 BST
  11. Preliminary market engagement notice published
    11 Nov 2025, 15:29 GMTUK2

Contracting authority & participating public bodies

Reigate and Banstead Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYPR-2456-VBGR Town Hall, Castlefield Road, Reigate, South East, RH2 0SH [email protected]

Bidders & participating suppliers

1 commercial party on the notice
  • KERRY LEMON LTDAwarded supplierGB-COH: 08393482GB-PPON: PGNP-7293-PCLZ 57 Cloudesley Road, London, London, N1 0EL

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published
  • Technical specifications tenderTechnical specificationsPlease refer to the Invitation to Tender Pack (ITT) which contains the Procurement Specific Questionnaire (PSQ) and accompanying instructions and guidance for the full conditions of participation requirements. Also the Invitation to Tender instructions and guidance for full infor…
  • Bidding documents and specifications tenderBidding documents and specificationsPlease refer to the Invitation to Tender Pack (ITT) which contains the Procurement Specific Questionnaire (PSQ) and accompanying instructions and guidance for the full conditions of participation requirements. Also the Invitation to Tender instructions and guidance for full infor…

Notices published for this procedure