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Published 6 Mar 2025, 12:37 GMT

Official UK procurement notice

Public Toilet Cleaning Contract

Official notice

Authority: AMESBURY TOWN COUNCIL (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitable
Published estimate£19,000≈ £6k / year · £22,800 inc. VAT
Submissions closed 16 Apr 2025
Contract term 3 yrsends 30 Jun 2028 · starts 1 Jul 2025

What is being bought

Published requirement description

Amesbury Town Council is responsible for the public conveniences in Central Car Park, Amesbury and the Bowman Centre, Shears Drive Amesbury, additionally it is installing a compostable toilet near to its allotments on Stockport Avenue, Amesbury. We are seeking tenders from competent contractors to ensure that the conveniences at both sites and the Bowman Centre are clean, safe and fully operational throughout the agreed opening times.

To ensure that the public conveniences at Central Car Park are cleaned and secured daily (7 days a week)

To provide a clean environment for hirers of the Bowman Centre (weekends only)

To clean the compostable toilet at Stockport Avenue (weekly)

Central Car Park Toilets

1 x daily, late afternoon clean of the toilet block to coincide with locking up to include:

All cubicle toilets (Men's, Ladies and Disabled)

The urinals

Hand wash areas

Bin Emptying

Floor Sweeping and Mopping

Replenishing of soap dispensers and toilet rolls

Washing down of tiles and cubicles/urinals

Removal and disposal of any sharps (sharps bin provided)

Locking up of the toilet block daily Mon-Fri at 5pm and Sat-Sun and Bank Holidays 4pm

Opening the toilet block at weekends Sat-Sun at 8am and Bank Holidays 10am

The Bowman Centre (Saturday and Sunday only, 2 hours per day)

1 x daily clean (to be finished by 8.30am) of the ground floor, tasks to include:

Toilets

Cleaning of all toilets, sinks, work surfaces and floors

Refilling of toilet rolls and soap dispensers

Emptying of bins

Main Hall, Community Room and Corridor

Sweeping and mopping of all floors

Removal of any litter (potential sharps)

Kitchen

Wiping down of all surfaces

Cleaning the floor

Emptying of bins

Compostable Toilet

Cleaning of the toilet, floor and door

Refilling of toilet rolls, sanitizers and wipes

Removal of any litter

The successful bidder will be required to provide all cleaning materials, cleaning equipment is available at the Central Car Park Toilets and Bowman Centre. Consumables such as toilet rolls and soaps for dispensers will be supplied by the Town Council.

CPV: Cleaning and sanitation services in urban or rural areas, and related services

The lotProcurement structure

single lot · value published
Lot #1 3 yrsSMEPublished value£19,000
Contract period: 1 Jul 2025 – 30 Jun 2028 (3 yrs)Value: £19,000 exc. VAT · £22,800 inc. VAT
Delivery: South WestEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 40%Environmental: 5%
Published sub-criteria (6)
  • Management: 20%
  • HEALTH AND SAFETY: 15%
  • QUALITY: 15%
  • EQUAL OPPORTUNITIES: 5%
  • COST EVALUATION: 40%
  • SUSTAINABILITY: 5%
Published award criteria (6)
  • Management: Management - how the contract will be managed - to include staff involved, including their experience and qualifications. Contractors must demonstrate experience in previous works of a similar nature and the capacity to undertake this contract. Previous experience of working with local authorities will be advantageous. Please provide references of work conducted.
  • HEALTH AND SAFETY: Health and Safety - How health and safety will be managed during the contract. Specific examples of risk assessments and method statements relating to how this work will be undertaken in a safe manner must be supplied. Please supply a copy of your health and safety policy.
  • QUALITY: Quality - Please provide details (including registration number) of any quality assurance accreditation that your organisation holds. If no accreditation is held, please attach an outline of your quality assurance policy. Please indicate to which professional or trade bodies your organisation belongs. 15
  • EQUAL OPPORTUNITIES: Equal Opportunities - Contractor's approach and arrangements for Equal Opportunities
  • SUSTAINABILITY: Sustainability - Contractor's approach and arrangements regarding Sustainability.
  • COST EVALUATION
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Mar 2025, 12:37 GMT
Last source update
6 Mar 2025, 12:37 GMT
Award evaluation window
Submission end – 4 Jun 2025
FTS notice number
2025/S 000-008190
Latest notice
Tender notice (UK4)
Classification (CPV)
Cleaning and sanitation services in urban or rural areas, and related services
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-04ea13 Find a Tender

How it was run

Official notice
Submission deadline
16 Apr 2025, 16:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Mar 2025 → 1 Jul 2025 · 4 dates
  1. Tender notice published
    6 Mar 2025, 12:37 GMT
  2. Submission deadline
    16 Apr 2025, 16:00 BST
  3. Award decision expected by
    4 Jun 2025, 23:59 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    6 Mar 2025, 12:37 GMT
    UK4

Contracting authority & participating public bodies

AMESBURY TOWN COUNCIL

Contracting authorityPublic authority - sub-central government GB-PPON: PGYD-9431-GDDT The Bowman Centre, Shears Drive, Amesbury, South West, SP4 7XTContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender