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Published 16 Aug 2024, 09:10 BST

Official UK procurement notice

Public Protection Software Solution

Official notice

Authority: Dudley Metropolitan Borough Council (Local council)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: West Midlands (UKG36)
Published estimate£365,000≈ £73k / year
Submissions closed 23 Sept 2024
Contract term 5 yrsends 30 Nov 2029 · extension options published · starts 1 Dec 2024

What is being bought

Published requirement description

The Council is seeking to procure software solutions for the management of public protection/regulatory solutions to ensure residents of Dudley Borough are protected and that Council officers can carry out their work effectively and productively thus contributing to the financial sustainability of the Council, as set out in the FTSN and the Specification at Appendix 5 (Specification) and the procurement documents. . A solution which can integrate with other service area solutions and exchange required data between them. The contract term will initially be 5years, with the options to extend by 2+yrs and 2+yrs, giving a total potential contract length of 9 years.

  • Recurrence: Summer of 2033, if extensions are granted.

CPV: License management software development services · Software programming and consultancy services

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsPublished value£365,000
Contract period: 1 Dec 2024 – 30 Nov 2029 (5 yrs)
Delivery: West Midlands · Dudley
Extensions: Contract length is for 60 months up until 30th November 2029. Subject to satisfactory performance the contract can then be extended by a further 2 years until 30th November 2031. Again subject to satisfactory performance the contract can be extended by a further 2 years again until 30th November 2033. The contract will then be retendered.Variant bids: not allowed
72200000 Software programming and consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Appendix 6 - Pricing Schedule Public Protection System: 50%
Published award criteria (2)
  • Quality: 50
  • Appendix 6 - Pricing Schedule Public Protection System: 50
Conditions of participation1
  • Suitability

    As stated within the procurement documents

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Summer of 2033, if extensions are granted.
First published
16 Aug 2024, 09:10 BST
Last source update
20 Aug 2024, 09:17 BST
Award evaluation window
16 Sept 2024 – …
Authority reference
2024/S 000-026036
FTS notice number
2024/S 000-026402
Classification (CPV)
License management software development servicesSoftware programming and consultancy services
Delivery area
West Midlands (UKG36)
Official registry OCID
ocds-h6vhtk-048b60 Find a Tender
Contract terms
Electronic trading
electronic payment
Performance terms

As stated in the procurement documents

Review and risk notes
Review procedure

As detailed within the procurement documents

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
23 Sept 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
16 Sept 2024, 12:15 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/blackcountryportal/a… ↗

Timeline

20 Aug 2024 → 1 Dec 2024 · 4 dates
  1. Notice published
    20 Aug 2024, 09:17 BST
  2. Bids opened
    16 Sept 2024, 12:15 BST
  3. Submission deadline
    23 Sept 2024, 12:00 BST
  4. Contract starts
    1 Dec 2024

Notice history

1 event · 2 releases on Find a Tender
  1. Deadline moved to 23 Sept 2024, 12:00 BST
    20 Aug 2024, 09:17 BST
    +7 days · was 16 Sept 2024, 12:00 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.216 Sept 202423 Sept 2024+7 d
—Bid openingIV.2.716 Sept 202423 Sept 2024+7 d

1 amendment published without a description.

Contracting authority & participating public bodies

Dudley Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House, Priory Road, Dudley, West Midlands, DY1 1HFContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review Service (PPRS)Mediation body London
  • The High Court Royal Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria