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Published 21 Sept 2021, 16:37 BST

Official UK procurement notice

Public Facing CCTV System Upgrade

Official notice

Authority: NORTH EAST LINCOLNSHIRE COUNCIL (Local council)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)Construction & Civil Engineering (45)
+1 moreSoftware Packages & ERP (48)
 Delivery: Yorkshire & Humber (UKE13)
Published estimate£1,800,000exc. VAT · 1 value update11.1% above published estimate
Submissions closed 29 Sept 2021awarded 10 May 2022
Awarded to Veracity Solutions Ltd

What is being bought

Published requirement description

ENGIE Services Ltd on behalf of North East Lincolnshire Council (the Authority) is seeking a suitably qualified contractor for the upgrade of its CCTV cameras and network. The Authority's current public space and council building CCTV camera system has evolved over the last 20 years by using a variety of different technologies to respond to the issues of their aging system to maintain the optimum performance with the limitations afforded with these changes. The Authority have undertaken a full technical evaluation of their current system based on the operational requirements they now face. On the review it has become apparent that the consolidation of the different elements of the system needs to be implemented to allow better management of the CCTV system within the control room, whilst at the same time removing the risk of equipment obsolescence, which is driving the running cost of the system up each year. As a result of the review, The Authority have taken the decision to upgrade their current CCTV system, including the renovation of the current control room to improve the environment within the control room for their operational staff working within this area. The appointed Contractor shall provide the following elements of works: Installation and commission of a new high -capacity wireless transmission network. Installation and commission of a new high-definition cameras. Installation and commission of a new digital CCTV control, recording and display system. Installation and commissioning of new control room. Provide within Prelims, welfare facility and storage container within fence compound area at Doughty Road Depot, area to be agreed with client. Provision of a comprehensive service and maintenance package. Additionally, the Contractor shall be responsible for all works in relation to any decommissioning, strip out and disposal of the existing CCTV systems and camera locations as per the requirements within the tender documents

  • Recurrence: Estimated timing for further notices to be published: Estimated timing for further notices to be published: Prior to the end of the initial 72 months, or at any point during the 4 further 12 month extension periods

CPV: Building construction work · Closed-circuit television apparatus · Electrical installation work · Industry specific software package · Surveillance and security systems and devices · Wireless telecommunications system

The lotProcurement structure

single lot · value published
Lot #1This tender package and performance specification has been detailed following a…AwardedRenewalPublished value£1,800,000

This tender package and performance specification has been detailed following a thorough evaluation by the Authority and based on the information gained. The tender documents compiled will address the issues raised by the evaluation work undertaken by the Authority. The new design will be a digital based solution, based on the supply, installation, and commissioning of a new high-capacity digital CCTV system with wireless communication from the remote camera locations back to the control room at Doughty Road Depot, Grimsby.

The new control room security management system will deploy encryption to secure the data within the system in its active state as well as nonactive state. The nominated system will be provided by Visual Management Systems Ltd (VMS). The new system will manage all cameras and their recordings for 30 days within the control room as part of the new General Data Protection Regulation (GDPR) requirement. Viewing of the system will be via two workstations within the control room, supplementary viewing monitor in the gatehouse reception area, and a playback workstation so that the daily operation within the control room is not disrupted. Within the new control room there will also be an eight-screen video wall to allow key cameras and information to be presented.

The existing Axis cameras will be retained and merge into the new CCTV system, whilst all other existing cameras will be upgraded to new Axis cameras as specified within the tender documentation. These will then be enhanced by additional cameras in key locations to allow better monitoring of the public space and road system.

Currently the cameras communication medium is via the wireless traffic light transmission system to bring all the remote cameras back to the control room. However, due to the bandwidth capabilities of the current communication system, a new wireless solution will be deployed by Rapier Systems to manage the camera data. As well as the wireless system, some sites due to their location, will use alternative transmission solutions to bring the cameras back to the control room. Additional information: Initial 72 months contract and the 4 further 12 month extensions.

Delivery: Yorkshire & Humber · North East Lincolnshire
Extensions: Initial 72 months and the 4 further 12 month extensions.Variant bids: not allowed
32231000 Closed-circuit television apparatus32510000 Wireless telecommunications system45210000 Building construction work45310000 Electrical installation work48100000 Industry specific software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 34Price: 40Social value: 3Environmental: 3
Published sub-criteria (10)
  • Implementation and Methodology: 8
  • Experience: 6
  • Wireless Solution: 6
  • License: 3
  • Project Plan: 4
  • Quality Assurance: 4
  • Data Security: 3
  • price: 40
  • Social Value: 3
  • Carbon Reduction: 3
Published award criteria (10)
  • Implementation and Methodology: 8
  • Experience: 6
  • Wireless Solution: 6
  • License: 3
  • Project Plan: 4
  • Quality Assurance: 4
  • Carbon Reduction: 3
  • Social Value: 3
  • Data Security: 3
  • Price: 40%
Conditions of participation1
  • Suitability

    National Inspection Council for Electrical Installation Contracting (NICEIC) for all associated electrical works

    Construction Health and Safety (CHAS) or Safety Schemes in Procurement (SSIP)

    Desirable - Constructionline Line accreditation

What this means for your bid
  • Price carries 40 of 80 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement

Yes · Estimated timing for further notices to be published: Estimated timing for further notices to be published: Prior to the end of the initial 72 months, or at any point during the 4 further 12 month extension periods

First published
21 Sept 2021, 16:37 BST
Last source update
27 May 2022, 11:52 BST
Award evaluation window
29 Sept 2021 – …
Authority reference
48200 - DN563459
FTS notice number
2022/S 000-014868
Classification (CPV)
Building construction workClosed-circuit television apparatusElectrical installation workIndustry specific software packageSurveillance and security systems and devicesWireless telecommunications system
Delivery area
Yorkshire & Humber (UKE13)
Official registry OCID
ocds-h6vhtk-02d9e3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
29 Sept 2021, 13:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
29 Sept 2021, 13:01 BST
Detailed submission instructions & authority contactsFrom official release

www.yortender.co.uk ↗

Timeline

29 Sept 2021 → 27 May 2022 · 3 dates
  1. Submission deadline
    29 Sept 2021, 13:00 BST
  2. Bids opened
    29 Sept 2021, 13:01 BST
  3. Notice published
    27 May 2022, 11:52 BST

Notice history

6 events · 4 releases on Find a Tender · since 28 Sept 2021
  1. Published value published: £1,800,000
    28 Sept 2021, 17:15 BST
  2. Status changed to active
    28 Sept 2021, 17:15 BST
  3. Procurement method changed
    28 Sept 2021, 17:15 BST
  4. Deadline moved to 29 Sept 2021, 13:00 BST
    28 Sept 2021, 17:15 BST
    -6 days · was 6 Oct 2021
  5. Status changed to complete
    27 May 2022, 11:52 BST
  6. Buyer details updated
    27 May 2022, 11:52 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.229 Sept 20216 Oct 2021+7 d
—Bid openingConditions for opening of tenders · IV.2.729 Sept 20216 Oct 2021+7 d
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.26 Oct 202114 Oct 2021+8 d
—Bid openingConditions for opening of tenders · IV.2.76 Oct 202114 Oct 2021+8 d

2 amendments published without a description.

Routine re-releases (4)
  • 2021-09: 1 release · 21 Sept 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,000,0001 contract exc. VAT
Bids received 43 from SMEs
Contracts signed 1latest 10 May 2022
Awarded toValueDateStatus
Veracity Solutions Ltd£2,000,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

NORTH EAST LINCOLNSHIRE COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Municipal Offices,Town Hall Square, GRIMSBY, Yorkshire & Humber, DN311HUContact name, email, phone

Dispute resolution & review bodies

  • North East Lincolnshire Council - Legal ServicesReview body GrimsbyContact email

Bidders & participating suppliers

1 commercial party on the notice
  • VERACITY SOLUTIONS LIMITEDAwarded supplier Prestwick International Aerospace Park, 4 Dow Road, Prestwick, Ayrshire, Scotland, Scotland, KA9 2TU

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria