Official UK procurement notice
Public and Civic Clocks · UK public procurement notice
Authority: The City of Edinburgh Council (Local council)·Consortium: 7 public authorities
What is being bought
Published requirement descriptionThe City of Edinburgh Council (the Council) intends to put in place a Framework Agreement and appoint multiple Contractors to provide clock winding and maintenance services for two distinct groups of clocks:
Public Clocks within the City of Edinburgh (27 clocks), and
City Chambers Clocks (15 clocks)
In addition to the aforementioned requirements the Council may, at its discretion, utilise this Framework Agreement to provide for new / additional clocks as well as ad-hoc requirements.
The Council is acting for itself and additional Councils in Scotland listed below will be able to access and call from the Framework Agreement:
Angus Council;
North Ayrshire Council;
Falkirk Council;
Scottish Borders Council;
Fife Council;
East Dunbartonshire Council.
- Recurrence: 48 months
CPV: Clocks · Repair and maintenance services of clocks
How this framework works
From the published notice- Places
- up to 4 suppliers · 2 bids received (0.5 per place) · 2 appointed
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- price: 30%
Published award criteria (2)
- Technical: 70
- Price: 30
- Economic & financial standing
SPD Question 4B.1 – Tenderers are required to provide their “general” annualturnover for the last two financial years in response to this
question.
SPD Question 4B.5 - Tenderers are required to confirm that they hold, or commit toobtaining prior to the commencement of any
subsequently awarded contract, the specified types and levels of insurance.
SPD Question 4B.6 - Tenderers are required to provide their Current ratio for Current Year and the Prior Year. The formula for calculating current ratio is current assets divided by current liabilities.
Minimum: SPD Question 4B.1 – Tenderers are required to have a minimum “general” annual turnover of GBP 300000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretio… - Technical & professional ability
SPD Question 4C.4(a) - Payment of the real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Framework Agreement (including any agency or sub-contractor staff), at least the real Living Wage.
SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties.
SPD Question 4C.7(a) - Response to Climate Change Emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency).
SPD Question 4D.1 – Quality Assurance Schemes & Environmental Management - It is a mandatory requirement that Tendering Organisations with more than 5employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly.
Minimum: SPD Question 4C.4(a) - Payment of the real Living Wage - Where a Tenderer does not commit to pay any staff that at least the real Living Wage, the Council may exclude the Tenderer from the competition. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Where a Tenderer d…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Public and Civic Clocks” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 10 Jun 2025, 16:23 BST
- Last source update
- 10 Dec 2025, 14:15 GMT
- Award evaluation window
- 10 Jul 2025 – …
- Authority reference
CT1385- FTS notice number
2025/S 000-081537- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054643Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:818017)
How it was run
Official notice- Appointment period ends
- 10 Jul 2025, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Jul 2025, 15:00 BST
Timeline
10 Jul 2025 → 10 Dec 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown10 Jul 2025, 15:00 BST
- Bids opened10 Jul 2025, 15:00 BST
- Bids must remain valid until344 days ago12 Nov 2025, 23:59 GMT
- Notice published317 days ago10 Dec 2025, 14:15 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Dec 2025, 14:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 081537-2025-CT1385-1
- Signed
- 5 Dec 2025
- Value
- £1,200,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
7 public bodies on the noticeConsortium members and other public bodies
- Angus CouncilContracting authority
- East Dunbartonshire CouncilContracting authority
- Falkirk CouncilContracting authority
- Fife CouncilContracting authority
- North Ayrshire CouncilContracting authority
- Scottish Borders CouncilContracting authority
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- James Ritchie & Son (Clockmakers) LtdFramework contractor
- The Cumbria Clock Company LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.