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Published 23 Sept 2021, 15:04 BST

Official UK procurement notice

PSNI - Ballistic Protection Items

Official notice

Authority: Police Service of Northern Ireland (Police & fire)·Consortium: 3 public authorities

2 lotsGoodsOpen procedureSME suitableMax 2 lots to bid
Sectors: Clothing, footwear, luggage articles and accessories (18)Security, fire-fighting, police and defence equipment (35) Delivery: Northern Ireland (UKN)
Published estimate£386,000total for 2 lots
Submissions closed 25 Oct 2021awarded 15 Jun 2022
Awarded to Withheld for security reasons

What is being bought2 lots · detail below

Published requirement description

PSNI require the supply and delivery of Ballistic Protection Items. This contract will be split into two lots: Lot 1 – Ballistic Helmets, Lot 2 – Ballistic Shields

CPV: Garments for anti-ballistic protection · Helmets · Police uniforms · Protective gear · Protective headgear

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£772,000 together) · a supplier may bid for at most 2 of them · same evaluation weights on every lot
Lot #1Ballistic HelmetsCancelledRenewalPublished value£386,000
Delivery: Northern Ireland
Extensions: The Contract is subject to one optional extension of up to 24 months · Initial 36 month contract with option to extend for up to a further 24 monthsVariant bids: not allowed
18143000 Protective gear18444000 Protective headgear18444110 Helmets35811200 Police uniforms
Lot #2Ballistic ShieldsAwardedRenewalPublished value£386,000
Delivery: Northern Ireland
Extensions: The Contract is subject to one optional extension of up to 24 months · Initial 36 month contract with option to extend for up to a further 24 monthsVariant bids: not allowed
18143000 Protective gear18444000 Protective headgear18444110 Helmets35811200 Police uniforms

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published sub-criteria (6)
  • End User Evaluation of Samples: 35%
  • Quality Control: 10.5%
  • Lead Times: 7%
  • Contract Management and Contingency Arrangements: 7%
  • Warranty: 10.5%
  • Price: 30%
Published award criteria (6)
  • End User Evaluation of Samples: 35
  • Quality Control: 10.5
  • Lead Times: 7
  • Contract Management and Contingency Arrangements: 7
  • Warranty: 10.5
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Sept 2021, 15:04 BST
Last source update
15 Jun 2022, 14:40 BST
Award evaluation window
25 Oct 2021 – …
FTS notice number
2022/S 000-016429
Classification (CPV)
Garments for anti-ballistic protectionHelmetsPolice uniformsProtective gearProtective headgear
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02e40a Find a Tender
Review and risk notes
Review procedure

The UK does not currently have any such bodies with responsibilities for. appeal/mediation procedures. CPD will comply with the Public Contracts Regulations 2015 and where appropriate, will incorporate. standstill period(i.e. a minimum of 10 calendar days) at the point information on award of contract is communicated to tenderers. That. notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into..

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration

Tender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗

Submission deadline
25 Oct 2021, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
25 Oct 2021, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

25 Oct 2021 → 15 Jun 2022 · 4 dates
  1. Submission deadline
    25 Oct 2021, 15:00 BST
  2. Bids opened
    25 Oct 2021, 15:30 BST
  3. Bids must remain valid until
    23 Jan 2022, 23:59 GMT
  4. Notice published
    15 Jun 2022, 14:40 BST

Notice history

2 events · 2 releases on Find a Tender · since 15 Jun 2022
  1. Status changed to complete
    15 Jun 2022, 14:40 BST
  2. Buyer details updated
    15 Jun 2022, 14:40 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £335,3001 contract exc. VAT
Bids received 41 from SMEs
Contracts signed 1latest 15 Jun 2022
Awarded toValueDateStatus
Lot 2 · Ballistic Shields1 award
Withheld for security reasons£335,300 †—Awarded

1 further award records carry no date or value.

Contracts

  • Lot 2 – Ballistic Shields · Withheld for security reasons

    Signed
    15 Jun 2022
    Value
    £335,300
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Ballistic Shields4bids · 4 electronic · 4 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

Police Service of Northern Ireland

Contracting authorityPolice & fireBody governed by public lawPublic order and safety c/o Clare House, 303 Airport Road West, Belfast, UK, BT3 9EDContact email

Dispute resolution & review bodies

  • The UK does not have any such bodies with responsibility for appeal/mediation proceduresMediation bodyReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • Withheld for Security ReasonsAwarded supplier c/o Clare House, 303 Airport Road West, Belfast, Northern Ireland, BT39EDContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.