Official UK procurement notice
PS/25/263 - Winter Maintenance Assistance Framework (2026-2033)
Authority: East Ayrshire Council (Local council)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe Council requires to establish a Winter Maintenance Assistance Framework for the provision of Contractors assistance during periods of adverse winter weather when all internal resource has been exhausted. The Framework will consist of 5 Lots:
Lot 1: Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South Ayrshire
Lot 2: Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire)
Lot 3: Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire)
Lot 4: Standby Service for Provision of Winter Treatment Services on Priority Footway Routes (East Ayrshire)
Lot 5: Ad Hoc Assistance for Gritting and Snow Clearing Operations for Sheltered and Supported Living Accommodation within East Ayrshire
CPV: Gritter vehicles · Road salt · Rock salt · Salt in brine · Salt spreaders · Snow-clearing services · Snowploughs · Winter equipments · Winter-maintenance materials · Winter-maintenance vehicles
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 3 lots · 5 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotLot #1Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South AyrshireRenewal
Lot 1 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant and equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations on an as and when required basis. It is envisaged there will be a maximum of 6 Contractors appointed to this Lot. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.
Lot #2Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire)Renewal
Lot 2 will consist of a single Contractor, who shall provide a Standby winter footway treatment service using liquid de-icer products (which shall be sodium chloride NaCl (Brine) Spray or on instruction a calcium chloride CaCL2 (Brine) spray) on designated priority footways located within the Kilmarnock Town Centre, with 24/7 availability over a 19 week period. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.
Lot #3Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire)Renewal
Lot 3 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on Standby for allocated specific Priority 1 and Priority 2 Carriageway Routes with 24/7 availability over a 25 week period. It is envisaged there will be there will be a maximum of 4 Contractors appointed to this Lot. Please note that Contractors will only receive a Standby Payment if they are allocated routes following award onto this Lot. There can be no guarantee as to the level of assistance that will be required, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.
Lot #4Standby Service for Provision of Winter Treatment Services on Priority Footway Routes (East Ayrshire)Renewal
Lot 4 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on Standby for allocated specific Priority 1 and Priority 2 Footway routes with 24/7 availability over a 19 week period. It is envisaged there will be a maximum of 4 Contractors appointed to this Lot. Please note that Contractors will only receive a Standby Payment if they are allocated routes following award onto this Lot. There can be no guarantee as to the level of assistance that will be required, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.
Lot #5Ad Hoc Assistance for Gritting and Snow Clearing Operations for Sheltered and Supported Living Accommodation within East AyrshireRenewal
Lot 5 will consist of a single Contractor along with appropriate vehicles, plant or equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations for Sheltered and Supported Living Accommodation within East Ayrshire on an as and when required basis, for gritting of footpaths and car parks. White Road Salt should be utilised for all areas. There can be no guarantee to the levels of assistance required over the term of the Framework, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Lone Working: 5%
- price: 95%
Published award criteria (2)
- Lone Working: 5
- Price: 95
- Economic & financial standing
The bidder should provide its 'general' yearly turnover for the previous THREE years.
East Ayrshire Council reserve the right to review the bidders financial information from a credit reference agency (CreditSafe) at tender stage and for the duration of the contract, and seek clarifications if necessary. If a High Risk Warning is identified or clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by CreditSafe is current and accurate when submitted their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their CreditSafe scores are accurate by the due submission date
Minimum: It is a requirement of this contract that bidders hold, or can commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance: 10 million GBP Public Liability Insurance: 5 millio…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 95 of 100 points: a 10% discount moves about 9.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “PS/25/263 - Winter Maintenance Assistance Framework (2026-2033)” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Sept 2022, 14:38 BST
- Last source update
- 1 Sept 2026, 14:29 BST
- Award evaluation window
- 2 Oct 2026 – …
- Authority reference
PS/25/263- FTS notice number
2026/S 000-082712- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03674fFind a Tender
- Electronic trading
- electronic ordering · electronic payment
- Performance terms
As per ITT documents.
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32015. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: This tender process will follow the Mandatory Route and Community Benefits are included as pass / fail criteria. (SC Ref:840987)
How it was run
Official notice- Appointment period ends
- 2 Oct 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 2 Oct 2026, 12:00 BST
Timeline
1 Sept 2026 → 2 Oct 2026 · 3 dates- Notice published53 days ago1 Sept 2026, 14:29 BST
- Admission / appointment period ends22 days ago · period end, not a bid countdown2 Oct 2026, 12:00 BST
- Bids opened22 days ago2 Oct 2026, 12:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 25 Nov 2022- Status changed to complete25 Nov 2022, 12:07 GMT
- Status changed to active1 Sept 2026, 14:29 BST
- Deadline moved to 2 Oct 2026, 12:00 BST1 Sept 2026, 14:29 BST+1451 days · was 12 Oct 2022, 12:00 BST
- Buyer details updated1 Sept 2026, 14:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
On Call Winter Service Treatment on Priority Carriageway Routes.
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Status
- active
Gritting and Snow Clearing Operations on East and South Ayrshire Roads & Footways
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Status
- active
Supply of Winter Treatment Services on Kilmarnock Town Centre Priority Footways
- Signed
- 15 Nov 2022
- Value
- £840,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South Ayrshire | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 2 · Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 3 · Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire) | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Cappers Group LtdFramework contractor
- Hillhouse Quarry Group Ltd T/A MacASPHALTFramework contractor
- J & W McNae Ltd.Framework contractor
- John McGeady LtdFramework contractor
- Michael J Woods LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.