Official UK procurement notice
PS/25/145 - Rural Grass Cutting and Urban & Rural Herbicide Application including Litter Picking
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionThe Contract requires the successful tenderer to carry out rural grass cutting, urban and rural herbicide application and litter picking, as set out in the Contract Document, throughout the East Ayrshire Council Area.
The successful Contractor will also be requested to carry out additional ad-hoc work in the form of scrub clearance, minor tree felling and the cutting of areas of grass. This work will be required throughout the Ayrshire Roads Alliance in both East Ayrshire and South Ayrshire Council areas.
CPV: Grassing services · Grounds maintenance services · Hedge trimming · Litter collection services · Verge maintenance work
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Methodology: 13%
- Programme: 13%
- Fair Work First: 2%
- Community Benefits: 2%
- price: 70%
Published award criteria (5)
- Methodology: 13
- Programme: 13
- Fair Work First: 2
- Community Benefits: 2
- Price: 70
- Economic & financial standing
Bidders Requirement will be required to provide their General yearly turnover for the previous 3 years.
Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer.
The Council may commission an independent third party Risk Report from Credit Safe using the Company Registration number supplied by the Tenderer and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date.
Minimum: The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 10 million GBP Public Liability: 5 million GBP Product Liability: 5 million GBP Motor Vehicl… - Technical & professional ability
Bidders should provide 2 examples that demonstrate experience that is relevant to this procurement exercise: Grass Cutting and Rural and Urban Herbicide Application including Litter Picking.
Examples should be from within the last 3 years and be of a similar scale, scope and size to this requirement. Bidders must provide contact details of referees for each experience example. Referees may be contacted to discuss the contract and the performance of the Service Provider. Any Service Provider who fails to have performed satisfactorily in the 2 experience examples may be excluded from the tender process.
Bidders will be required to confirm they they have the following relevant qualifications:
All Operatives are required to be trained to Pesticides PA1, PA6 (or equivalent) for hand held applications and PA2 (or equivalent) standard for quad bike / tractor applications.
The Contractor should also hold a BASIS Certificate (or equivalent) for the main chemical store and for providing advice on chemical usage.
Qualifications shall be held for the duration of the Contract and any extension thereof.
Minimum: Quality Management Requirements 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. The bidder must have a documented policy regarding quality management. Health and S…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Feb 2026, 15:33 GMT
- Last source update
- 12 May 2026, 11:44 BST
- Award evaluation window
- 10 Mar 2026 – …
- Authority reference
PS/25/145- FTS notice number
2026/S 000-043374- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064a6aFind a Tender
- Electronic trading
- electronic ordering · electronic payment
- Performance terms
As per the ITT documents.
Publisher note: (SC Ref:830866)
How it was run
Official notice- Submission deadline
- 10 Mar 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 10 Mar 2026, 12:00 GMT
Timeline
10 Mar 2026 → 12 May 2026 · 3 dates- Submission deadline227 days ago10 Mar 2026, 12:00 GMT
- Bids opened227 days ago10 Mar 2026, 12:00 GMT
- Notice published164 days ago12 May 2026, 11:44 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 May 2026, 11:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| William Owen and SonSME | £800,000 † | — | Awarded |
Contracts
Contract 043374-2026-1 · William Owen and SonSME
- Signed
- 24 Apr 2026
- Value
- £800,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- William Owen and SonAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.