Official UK procurement notice
PS-25-120 - Multi-Disciplinary Design Team - Cairn Road, Cumnock - Affordable Housing (PRJ0013698)
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionThe provision of Architect Led Multi-Disciplinary Design Team Consultancy (Architect, Building Services, Civil & Structural, Landscape, Principal Designer)to contribute to the overall project design development, through the provision of the activities highlighted in Appendix A3, Scope of Services and Appendix A4 Design Responsibility Matrix, for the Affordable Housing at Cairn Road, Cumnock project on behalf of East Ayrshire Council.
The Key Project Deliverables are categorised under the following strategically linked headings; Key Design Philosophies, Sustainability, Collaborative Design Approach and Affordability Caps. These are discussed further within Appendix A1 Key Requirements.
Project Value - Affordability Cap is 19.500m GBP(Prime Cost, Prelims, O/H’s and Profits).
CPV: Architectural and related services · Architectural design services · Architectural services for buildings · Architectural, construction, engineering and inspection services · Architectural, engineering and planning services · Architectural, engineering and surveying services · Civil engineering consultancy services · Engineering design services · Engineering design services for mechanical and electrical installations for buildings · Engineering design services for the construction of civil engineering works · Engineering services · Heating engineering services for buildings · +3 more
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a “Fail” and will not be considered further.
Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole
discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Creditsafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe scores are accurate by the due submission date.
Insurances
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Employers (Compulsory) Liab…
- Technical & professional ability
Execution of the service is reserved to a particular profession
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 May 2025, 11:07 BST
- Last source update
- 11 Sept 2025, 15:35 BST
- Award evaluation window
- 18 Jun 2025 – …
- FTS notice number
2025/S 000-055896- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051413Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:810043)
How it was run
Official notice- Submission deadline
- 20 Jun 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 18 Jun 2025, 12:00 BST
Timeline
18 Jun 2025 → 11 Sept 2025 · 3 dates- Bids opened18 Jun 2025, 12:00 BST
- Submission deadline20 Jun 2025, 12:00 BST
- Notice published11 Sept 2025, 15:35 BST
Notice history
2 events · 3 releases on Find a Tender · since 13 Jun 2025- Deadline moved to 20 Jun 2025, 12:00 BST13 Jun 2025, 11:35 BST+2 days · was 18 Jun 2025, 12:00 BST
- Status changed to complete11 Sept 2025, 15:35 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 18 Jun 2025 | 20 Jun 2025 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 18 Jun 2025 | 20 Jun 2025 | +2 d |
Extension
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Coltart Earley LtdSME | £336,058 † | — | Awarded |
Contracts
Contract 055896-2025-1 · Coltart Earley LtdSME
- Signed
- 2 Sept 2025
- Value
- £336,058
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 14bids · 14 electronic · 14 from abroad | 14 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Coltart Earley LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria