Official UK procurement notice
PS-22-125 - Synthetic Sports Surfaces Maintenance MTC
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionName: Synthetic Sports Surfaces Maintenance and Repair Term Contract.
Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours.
Location: Premises listed in Appendices to ITT document.
Contract length: 38 months plus option of two 1 year extensions.
- Recurrence: 5 years
CPV: Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance work in connection with sports facilities · Sports fields maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1Name: Synthetic Sports Surfaces Maintenance and Repair Term ContractAwardedRenewal
Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract.
Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours.
Location: Premises listed in Appendices to ITT document.
Contract length: 38 months plus option of two 1 year extensions.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 35
- Price: 65
- Suitability
For the purposes of this Contract, all Contractors (including any Sub-Contractors if appropriate) must be a member of the Sports and Play Construction Association (SAPCA) throughout the entire of the Contract Period.
- Economic & financial standing
Financial Standing
The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 25 out of 100 will have their
submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Commercial Delphi Score of between 25 - 50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date.
Insurances
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Employers (Compulsory) Lia…
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 5 years
- First published
- 1 Sept 2022, 14:41 BST
- Last source update
- 27 Mar 2024, 09:56 GMT
- Award evaluation window
- 14 Oct 2022 – …
- FTS notice number
2024/S 000-009962- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0364e1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:762205)
How it was run
Official notice- Submission deadline
- 14 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Oct 2022, 12:00 BST
Timeline
14 Oct 2022 → 27 Mar 2024 · 3 dates- Submission deadline14 Oct 2022, 12:00 BST
- Bids opened14 Oct 2022, 12:00 BST
- Notice published27 Mar 2024, 09:56 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete27 Mar 2024, 09:56 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| REPLAY Maintenance LtdSME | £344,150 † | — | Awarded |
Contracts
Contract 009962-2024-1 · REPLAY Maintenance LtdSME
- Signed
- 6 Feb 2023
- Value
- £344,150
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- REPLAY Maintenance LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria