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Published 3 Feb 2023, 14:34 GMT

Official UK procurement notice

PS/21/135 - All Ayrshire Plant Hire

Official notice

Authority: East Ayrshire Council (Local council)·Consortium: 4 public authorities

Framework agreement3 lotsGoodsOpen procedureSME suitable
Sectors: Medical Devices & Pharma (33)Transport Equipment & Vehicles (34)Industrial machinery (42)
+4 moreMachinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45)Transport & Passenger Services (60)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)
 Delivery: Scotland (UKM93)
Framework ceiling (notional)£10,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 10 Mar 2023awarded 7 Jul 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The Service consists of the Provision of Plant for Hire over the short, medium and long-term, incorporating specialist vehicles, mobile cranes, containers, power tools, electrical and other miscellaneous equipment. The plant / equipment may be supplied with or without an operator / driver as required.

CPV: Cranes · Cranes, mobile lifting frames and works trucks fitted with a crane · Drain accessories · Elevator-platforms trucks · Grounds-maintenance equipment · Hire of agricultural machinery with operator · Hire of construction and civil engineering machinery and equipment with operator · Hire of cranes with operator · Hire of earthmoving equipment with operator · Hire of industrial vehicles with driver · Hire of mowers or agricultural equipment with operator · Hire of trucks with driver · +5 more

How this framework works

From the published notice
Bids received
33 bids on the busiest of 3 lots · 35 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1East Ayrshire Council are including Ayrshire Roads Alliance and East Ayrshire Leisure TrustAwardedRenewal
Delivery: Scotland · East Ayrshire
Extensions: Framework Agreement may be extended or re-tendered as per the tender documentation.Variant bids: not allowed
33141642 Drain accessories34142100 Elevator-platforms trucks42414000 Cranes, mobile lifting frames and works trucks fitted with a crane42414100 Cranes43325100 Grounds-maintenance equipment45500000 Hire of construction and civil engineering machinery and equipment with operator
Lot #2North Ayrshire including Arran & CumbraeAwardedRenewal
Delivery: Scotland · North Ayrshire including the Isles of Arran and Cumbrae
Extensions: Framework Agreement may be extended or re-tendered as per the tender documentation.Variant bids: not allowed
33141642 Drain accessories34142100 Elevator-platforms trucks42414000 Cranes, mobile lifting frames and works trucks fitted with a crane42414100 Cranes43325100 Grounds-maintenance equipment45500000 Hire of construction and civil engineering machinery and equipment with operator
Lot #3South Ayrshire CouncilAwardedRenewal
Delivery: Scotland · South Ayrshire
Extensions: The Framework Agreement may be extended or re-tendered.Variant bids: not allowed
33141642 Drain accessories34142100 Elevator-platforms trucks34144400 Road-maintenance vehicles34144500 Vehicles for refuse and sewage34514700 Mobile platforms34921000 Road-maintenance equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 80%Environmental: 20%
Published sub-criteria (3)
  • Method Statement for Managing Framework: 60%
  • Fair Work First: 20%
  • Sustainability - Innovation Alternative Fuel: 20%
Published award criteria (4)
  • Method Statement for Managing Framework: 60
  • Sustainability - Innovation Alternative Fuel: 20
  • Fair Work First: 20
  • Price: 0
Conditions of participation2
  • Economic & financial standing

    Bidders will be required to provide their “general” yearly turnover for the last THREE years.

    In addition, East Ayrshire Council reserve the right to review the bidder's financial information including information from a credit reference agency (Credit Safe) at tender stage and for the duration of the contract and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council may not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.

    It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

    Employer’s (Compulsory) Liability Insurance = 10million GBP

    www.hse.gov.uk/pubns/hse40.pdf ↗

    Minimum: Public / Products Liability Insurance = 5million GBP Motor Vehicle Insurance Goods in Transit Insurance Bidders are required to successfully complete the Insurance Questionnaire
  • Technical & professional ability

    Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications: The Councils are required to hold a special licence to operate vehicles over 3.5 Tonnes (an “O” Licence). This licence places the Councils under stringent obligations covering inspection, servicing, operational management and record keeping of all vehicles for which it is responsible. The obligations relating to the “O Licence” shall extend to such vehicles hired under this Framework Agreement.

    Service Providers are required to ensure all operatives involved in the Framework have valid Driver Certificate of Professional Competence (Driver CPC) and drivers hours records (where applicable), for the duration of the Framework Agreement.

    Minimum: Bidders will be required to provide 1 example of supplies / services carried out in the past three years that demonstrate that they have the relevant experience to deliver the supplies / services as described in part II.2.4 of this Contract Notice. The supplies / services should …
What this means for your bid
  • “PS/21/135 - All Ayrshire Plant Hire” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Feb 2023, 14:34 GMT
Last source update
31 Jul 2023, 15:01 BST
Award evaluation window
7 Mar 2023 – …
Authority reference
PS/21/135
FTS notice number
2023/S 000-022197
Classification (CPV)
CranesCranes, mobile lifting frames and works trucks fitted with a craneDrain accessoriesElevator-platforms trucksGrounds-maintenance equipmentHire of agricultural machinery with operatorHire of construction and civil engineering machinery and equipment with operatorHire of cranes with operatorHire of earthmoving equipment with operatorHire of industrial vehicles with driver
+7 moreHire of mowers or agricultural equipment with operatorHire of trucks with driver
Delivery area
Scotland (UKM93)
Official registry OCID
ocds-h6vhtk-03a2d6 Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment
Performance terms

See Appendix A - Contract Management

Publisher note: (SC Ref:739149)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
10 Mar 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Mar 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

7 Mar 2023 → 31 Jul 2023 · 3 dates
  1. Bids opened
    7 Mar 2023, 12:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    10 Mar 2023, 12:00 GMT
  3. Notice published
    31 Jul 2023, 15:01 BST

Notice history

3 events · 3 releases on Find a Tender · since 22 Feb 2023
  1. Deadline moved to 10 Mar 2023, 12:00 GMT
    22 Feb 2023, 11:32 GMT
    +3 days · was 7 Mar 2023, 12:00 GMT
  2. Status changed to complete
    31 Jul 2023, 15:01 BST
  3. Buyer details updated
    31 Jul 2023, 15:01 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.27 Mar 202310 Mar 2023+3 d
—Bid openingConditions for opening of tenders · IV.2.77 Mar 202310 Mar 2023+3 d

Contractor request to extend deadline to allow time to bid.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 35admitted to the panel · see the list ↓
Bids received 3332 from SMEs · busiest of 3 lots
Contracts signed 3latest 7 Jul 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • North Ayrshire including Arran & Cumbrae

    Signed
    7 Jul 2023
    Value
    ceiling above
    Status
    active

  • South Ayrshire Council

    Signed
    7 Jul 2023
    Value
    ceiling above
    Status
    active

  • East Ayrshire Council are including Ayrshire Roads Alliance and East Ayrshire Leisure Trust

    Signed
    7 Jul 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · East Ayrshire Council are including Ayrshire Roads Alliance and East Ayrshire Leisure Trust33bids · 33 electronic · 33 from abroad32——
2 · North Ayrshire including Arran & Cumbrae33bids · 33 electronic · 33 from abroad32——
3 · South Ayrshire Council33bids · 33 electronic · 33 from abroad32——

Contracting authority & participating public bodies

4 public bodies on the notice

East Ayrshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Corporate Procurement Team, London Road HQ, Kilmarnock, Scotland, KA3 7BUContact email, phone

Consortium members and other public bodies

  • East Ayrshire Council - Ayrshire Roads AllianceContracting authorityRegional or local authorityGeneral public services Kilmarnock, ScotlandContact name, email, phone Published organisation website ↗
  • North Ayrshire CouncilContracting authority Irvine, ScotlandContact email, phone
  • South Ayrshire CouncilContracting authority Ayr, ScotlandContact email, phone

Framework contractors & participating bidders

35 commercial parties on the notice
Show 25 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.