Official UK procurement notice
PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionThe Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area.
Also included in the Contract is the requirement for litter picking.
The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill – Moorfield - Bellfield Interchanges is also included in the contract.
The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.
CPV: Grassing services · Grounds maintenance services · Gully cleaning services · Litter collection services · Verge maintenance work
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Method Statement: 10%
- Programme: 10%
- price: 80%
Published award criteria (3)
- Method Statement: 10%
- Programme: 10%
- Price: 80
- Suitability
If required, is it a requirement in the bidder’s country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question?
- Economic & financial standing
Bidders will be required to provide their “general” yearly turnover for the last 3 years: 2020, 2019, 2018
In addition, East Ayrshire Council reserve the right to review the bidders financial information including information from a credit reference agency (Experian) at tender stage and for the duration of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.
Minimum: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer’s (Compulsory) Liability Insurance = 10million GBP http://www.hse.gov.uk/pubns… - Technical & professional ability
Bidders will be required to provide 2 examples of similar services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in this Contract Notice. The works must be of a similar value, size and scope. Bidders must provide contact details of referees for the 2 experience examples. Referees may be contacted to discuss the services and the performance of the contractor. Any contractor which fails to have performed satisfactorily in each of the 2 experience projects may be excluded from the tender process.
Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
All operatives are required to be trained to Pesticides PA1, PA6 (or equivalent) for hand held applications and PA2 (or equivalent) standard for quad bike/tractor applications.
The contractor should also hold a BASIS certificate (or equivalent) for the main chemical store and for providing advice on chemical usage.
Minimum: Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). Health & Safety Procedures - See attached guidance in Technical Envelope. Environmental Man…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Mar 2021, 13:08 GMT
- Last source update
- 27 Jul 2021, 18:14 BST
- Award evaluation window
- 2 Apr 2021 – …
- Authority reference
PS/20/07- FTS notice number
2021/S 000-004046- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029736Find a Tender
- Electronic trading
- electronic ordering · electronic payment
- Performance terms
As per the ITT documents - see Appendix A Contract Management Information.
Publisher note: All responses must be uploaded in PCS-T. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18052. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Mandatory Community Benefits will be evaluated on a pass/fail basis. (SC Ref:645888)
How it was run
Official notice- Submission deadline
- 2 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 2 Apr 2021, 12:00 BST
Timeline
2 Apr 2021 → 27 Jul 2021 · 3 dates- Submission deadline2 Apr 2021, 12:00 BST
- Bids opened2 Apr 2021, 12:00 BST
- Notice published27 Jul 2021, 18:14 BST
Notice history
4 events · 3 releases on Find a Tender · since 21 Jun 2021- Status changed to complete21 Jun 2021, 16:35 BST
- Procurement method changed21 Jun 2021, 16:35 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Deadline moved to 2 Apr 2021, 12:00 BST27 Jul 2021, 18:14 BST-4 days · was 6 Apr 2021, 12:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 2 Apr 2021 | 6 Apr 2021 | +4 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 2 Apr 2021 | 6 Apr 2021 | +4 d |
To allow for Easter weekend.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| William Owen and SonSME | £762,173 † | — | Awarded |
Contracts
Contract 014081-2021-PS/20/07-1 · William Owen and SonSME
- Signed
- 21 Jun 2021
- Value
- £762,173
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- William Owen and SonAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.