Find a TenderAwarded
Published 18 Jul 2024, 15:32 BST

Official UK procurement notice

Provision of Winter Maintenance Services to the Nottingham University Hospitals NHS Trust's Premises 2025 - 2030

Official notice

Authority: Nottingham University Hospital NHS Trust (Central government)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedure
Framework ceiling (notional)£1,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 19 Aug 2024awarded 30 Oct 2025
Lots 2see the lot list below
Framework period 4 yrs 11 moends 31 Oct 2030 · extension options published · starts 1 Nov 2025

What is being bought2 lots · detail below

Published requirement description

The service shall consist of Grounds Maintenance (Lot 1), including but not limited to, grass cutting, and Winter Maintenance (Lot 2), including, but not limited to salt spreading, services to Nottingham University Hospitals NHS Trust (The Client)'s sites.

  • Recurrence: 2029

CPV: Ice-clearing services · Snow-clearing services

How this framework works

From the published notice
Framework period

4 yrs 11 mo from 1 Nov 2025, The contract Term is 1 year with the option to extend for a further 4 years. This extension shall take the form of four 12 month incremental periods as initially awarded during the initial procurement.<br/><br/>The contract is not a framework agreement.

Lots and requirements (2)Procurement structure

2 lots · all with a published value

Every one of these 2 lots carries the same published figure, £500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Grounds Maintenance 4 yrs 11 moceiling above

Nottingham University Hospitals NHS Trust (The Approved Organisation) requires a Supplier for provision of Winter Maintenance Services (The Service) , including, but not limited to salt spreading, services to the Authorised Authority's Locations/Premises.<br/><br/>The Supplier shall provide comprehensive Winter Maintenance Services, specifically appropriate snow clearance and/or gritting services (the Service), to the Approved Organisation's sites. This is to facilitate safe access for the Approved Organisation's staff, members of the public, patients and other 3rd parties to the Premises.<br/><br/>The Supplier and shall be responsible for ensuring the key objectives of the service are maintained, specifically:<br/>- Responding to adverse weather conditions twenty-four hours a day, seven days a week<br/>- Maintaining safe, logical and clear vehicle and pedestrian circulation routes across the property at all times<br/>- Minimising disruption to the property, its core services, staff, patients, visiting members of the public and any adjoining neighbours<br/><br/>Services may be required at new/additional Locations/Property during the Term (e.g. new site coming online following completion of a separate building project). Furthermore, the contract value has been calculated based on the average number of incidents of inclement/winter weather which may increase or decrease over the Term, therefore any values specified in this notice may increase in excess of 50% as a result of such a change

Contract period: 1 Nov 2025 – 31 Oct 2030 (4 yrs 11 mo)
Delivery: East Midlands · Nottingham City Hospital<br/>Hucknall Road<br/>Nottingham<br/>NG5 1PB
Extensions: For both Lot 1 & Lot 2, the service period is 24 months, with three potential one year extensions, meaning the service period may be extended to a maximum of 60 months. Extensions shall be granted on the basis of good performance.Variant bids: not allowed
Lot #2Winter Maintenanceceiling above

The Contractor shall provide comprehensive Winter Maintenance Services, specifically appropriate snow clearance and/or gritting services (the service), to the Client’s sites. This is to facilitate safe access for the client’s staff, members of the public, patients and other 3rd parties to the property.<br/><br/>The Contractor and shall be responsible for ensuring the key objectives of the service are maintained, specifically:<br/>- Responding to adverse weather conditions twenty-four hours a day, seven days a week<br/>- Maintaining safe, logical and clear vehicle and pedestrian circulation routes across the property at all times <br/>- Minimising disruption to the property, its core services, staff, patients, visiting members of the public and any adjoining neighbours<br/><br/><br/>Services may be required at new/additional property during the service period (e.g. new site coming online following completion of a separate building project) and therefore any values specified in this notice may increase in excess of 50% as a result of such a change. Additional information: Award criteria<br/>Criteria below:<br/>Quality criterion - Name: Technical / Weighting: 50<br/>Quality criterion - Name: Social Value / Weighting: 10<br/>Price - Weighting: 40

Delivery: East Midlands · Queens Medical Centre, Derby Road, Nottingham, NG7 2UH & Nottingham City Hospital, Hucknall Road, Nottingham NG5 1PB & Ropewalk House, 113 The Ropewalk, Nottingham, NG1 5DU
Extensions: For both Lot 1 & Lot 2, the service period is 24 months, with three potential one year extensions, meaning the service period may be extended to a maximum of 60 months. Extensions shall be granted on the basis of good performance.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    As set out in the procurement documents

What this means for your bid
  • “Provision of Winter Maintenance Services to the Nottingham University…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2029
First published
18 Jul 2024, 15:32 BST
Last source update
26 May 2026, 09:06 BST
Award evaluation window
19 Aug 2024 – …
Authority reference
C388431
FTS notice number
2026/S 000-048399
Classification (CPV)
Ice-clearing servicesSnow-clearing services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-047e8c Find a Tender
Contract terms
Performance terms

As set out in the procurement documents

Review and risk notes
Review procedure

Nottingham University Hospitals NHS Trust (The Client) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to Bidders. Applicants who are unsuccessful shall be informed by the Client as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

Publisher note: The Term is 1 year with the option to extend for a further 4 years. This extension shall take the form of four 12 month incremental periods.<br/><br/>The Contract has been procured via Lot 3 (Winter Maintenance Services) of the NHS Shared Business Services SBS10501 (Grounds Maintenance and Associated<br/>Services) Framework. Original contracts finder award notice: https://www.contractsfinder.service.gov.uk/Notice/d62f5f13-3146-4845-ba0f-8cb15d1f0c81

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Appointment period ends
19 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
19 Aug 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Aug 2024 → 26 May 2026 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Aug 2024, 12:00 BST
  2. Bids opened
    19 Aug 2024, 12:00 BST
  3. Contract starts361 days ago
    1 Nov 2025
  4. Notice published154 days ago
    26 May 2026, 09:06 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    26 May 2026, 09:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision of Winter Maintenance Services to the Nottingham University Hospitals NHS Trust's Premises 2025 - 2030

    Signed
    30 Oct 2025
    Value
    £600,000
    Period
    1 Jun 2026 – 30 Oct 2030
    Status
    active
    • Change The purpose of this modification is vary the Approved Organisation's contract for provision of Winter Maintenance Services (C388431) to include for ongoing provision of grounds maintenance at the Queens Medical Centre and ongoing than tree inspection surveys at Nottingham City Hospital, following termination of the previous contract (See <br/>Original FTS/OJEU Notice)<br/><br/>The objective of the modification is to ensure the grounds are maintained to a high standard, mitigating<br/>potential safety risks such as vegetation obstructing the Approved Organisation's highway network, encroaching into buildings and rodent infestation.<br/><br/>Grounds Maintenance contract includes, but is not limited to, the following:<br/><br/>- Grass cutting<br/>- Weed spraying<br/>- Tree inspection surveys<br/>- Hedge/shrub/rose/flower bed maintenance<br/><br/>Regular grounds maintenance ensures that any potential hazards, such as uneven surfaces or overgrown vegetation, are identified and addressed before they cause accidents such as:<br/><br/>- Trips hazards due to vegetation encroaching onto paved areas<br/>- Motor accidents as a direct result of vegetation reducing visibility at junctions/bends on the Trust’s road network<br/>- Trees or parts thereof falling onto vehicles/people/Trust property<br/>- Infectious disease due to buildup of rodent infestation in unkept areas, Need for additional works, services or supplies by the original contractor/concessionaire: It is envisaged having two contractors performing separate summer and winter maintenance would result in additional overhead costs associated with managing two contractors doing essentially the same work on site, just at different times of the year, and processing invoices, reviewing health and safety etc.<br/><br/>The total value of the original contract is £500,000 with the proposed modification of £72,000 representing 14.4% of the original contract value. This is well below the threshold of 50% permitted under Regulation 72(1)(b).

Contracting authority & participating public bodies

2 public bodies on the notice

Nottingham University Hospital NHS Trust

Contracting authorityCentral Government City Campus, Hucknall Road, Nottingham, East Midlands, NG5 1PBContact name, email

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtMediation bodyReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria