Official UK procurement notice
PLACE785H Winter Operatives · UK public procurement notice
Authority: Derbyshire County Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionIn order to perform precautionary salting and snow clearing operations during the 2025/29 winter seasons it is necessary to obtain a framework of Contractors to provide additional gritter drivers and drivers mates throughout Derbyshire.
- The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.
CPV: Ice-clearing services · Services of commercial workers · Services of industrial workers · Snow-clearing services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 4 bids on the busiest of 4 lots · 4 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Nov 2025
Published description of the framework
Pass/fail to join the framework, awarded to lowest cost supplier who has the resource to fulfill requirements
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £325,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Chapel-en-le-Frith Depot (SK23 0PQ)AwardedRenewalceiling above
Additional gritter drivers and mates to support our directly employed staff in conducting the winter maintenance service where there is insufficient resource in house by providing a stand-by service and ad-hoc supply of labour
Lot #2Stonegravels, Chesterfield Depot (S41 7LG)AwardedRenewalceiling above
Additional gritter drivers and mates to support our directly employed staff in conducting the winter maintenance service where there is insufficient resource in house by providing a stand-by service and ad-hoc supply of labour based at the Stonegravels Depot
Lot #3Ryder Point, Wirksworth Depot (DE4 4HE)AwardedRenewalceiling above
Additional gritter drivers and mates to support our directly employed staff in conducting the winter maintenance service where there is insufficient resource in house by providing a stand-by service and ad-hoc supply of labour based at the Ryder Point Depot
Lot #4Willington (DE65 6BT)AwardedRenewalceiling above
Additional gritter drivers and mates to support our directly employed staff in conducting the winter maintenance service where there is insufficient resource in house by providing a stand-by service and ad-hoc supply of labour based at the Willington Depot
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- COST: 100%
Published award criteria (1)
- COST
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “PLACE785H Winter Operatives” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2030
- First published
- 14 Aug 2025, 14:34 BST
- Last source update
- 13 Nov 2025, 11:01 GMT
- Award evaluation window
- Submission end – 3 Oct 2025
- Authority reference
PLACE785H- FTS notice number
2025/S 000-048800- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058805Find a Tender
How it was run
Official notice- Appointment period ends
- 9 Sept 2025, 16:00 BST
- Clarification deadline
- 22 Aug 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Aug 2025 → 13 Nov 2025 · 8 dates- Tender notice published14 Aug 2025, 14:34 BST
- Clarification questions by22 Aug 2025, 16:00 BST
- Admission / appointment period endsperiod end, not a bid countdown9 Sept 2025, 16:00 BST
- Assessment summaries sent379 days ago3 Oct 2025, 00:00 BST
- Award decision expected by378 days ago3 Oct 2025, 23:59 BST
- Standstill ends367 days ago14 Oct 2025, 23:59 BST
- Contract starts350 days ago1 Nov 2025
- Latest notice published338 days ago13 Nov 2025, 11:01 GMT
Notice history
5 events · 3 releases on Find a Tender · since 14 Aug 2025- Tender notice published14 Aug 2025, 14:34 BSTUK4
- Contract award notice published3 Oct 2025, 11:56 BSTUK6
- Status changed to complete3 Oct 2025, 11:56 BST
- Contract signature expected16 Oct 2025, 23:59 BSTscheduled
- Contract details notice published13 Nov 2025, 11:01 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| J BOOTH MILLWARD PLANT LIMITEDSME, Joule Brady LimitedSME, Peter Byard Plant Hire LtdSME, Wheel Plant LtdSME1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: Option for 2 x 12 months after initial term, no foreseeable reason why extensions will not be taken | £1,300,000 | 2 Oct 2025 | Awarded |
Contracts
Contract 1 · J BOOTH MILLWARD PLANT LIMITEDSME, Joule Brady LimitedSME, Peter Byard Plant Hire LtdSME, Wheel Plant LtdSME
- Signed
- 16 Oct 2025
- Value
- £1,300,000
- Period
- 1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029 with extensions
- Status
- active
- Extensions
- Option to extend by 1 plus 1 year at the councils discretion
3 agreed KPIs: Responsiveness to call-outs - Percentage of callouts responded to within 1 hour · Training Completion Rate · Application for Payment Accuracy
- Responsiveness to call-outs - Percentage of callouts responded to within 1 hour, Council Records of response times. 97.5% Supplier Performance Review
- Training Completion Rate, All operatives provided have up to date training records as required by the specification Supplier Training Records 100% Supplier Performance Review
- Application for Payment Accuracy, Difference between the amount certified by the Council and the amount applied for by the Supplier.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Chapel-en-le-Frith Depot (SK23 0PQ) | 4final-stage tenders · 6 at stage one | 4 | 0 | — |
| 2 · Stonegravels, Chesterfield Depot (S41 7LG) | 4final-stage tenders · 6 at stage one | 4 | 0 | — |
| 3 · Ryder Point, Wirksworth Depot (DE4 4HE) | 4final-stage tenders · 6 at stage one | 4 | 0 | — |
| 4 · Willington (DE65 6BT) | 4final-stage tenders · 6 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- J BOOTH MILLWARD PLANT LIMITEDFramework contractor
- JOULE BRADY LIMITEDFramework contractor
- PETER BYARD PLANT HIRE LIMITEDFramework contractor
- WHEEL PLANT LIMITEDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender