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Published 6 Apr 2023, 14:06 BST

Official UK procurement notice

Provision of Winter Gritting and Gully Emptying Service

Official notice

Authority: South Tyneside Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: North East (UKC22)
Published estimate£1,600,000exc. VAT31.2% below published estimate
Submissions closed 9 May 2023awarded 26 Jul 2023
Awarded to AIMRANGE (NORTH EAST) LIMITED

What is being bought

Published requirement description

The provision of a winter maintenance service to cover the gritting and snow clearance of roads and footpaths, and also the cleansing of all 25,000 road gullies over the winter period (1st Nov to 31st March). It will be for a 4 year contract period, starting 1st Sept 2023 with an Operational start of 1st Nov 23, but with the option to extend for up to 2 x 24 month periods. The Council will be providing the gritter vehicles, but the contractor will have to provide the vactor units (vehicles to clear out the gullies) plus the labour (expected to be 4 operatives at any one time).

CPV: Gully cleaning and emptying services · Ice-clearing services · Snow-clearing services

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£1,600,000
Delivery: North East
Extensions: There is an option to extend for up to 2 x 24 month periods.Variant bids: not allowed
90620000 Snow-clearing services90630000 Ice-clearing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 65%
Published sub-criteria (9)
  • Service Delivery Report: 10%
  • Organisational chart: 2.5%
  • Business continuity plan: 6.5%
  • Method of dealing with complaints: 5%
  • Method of maintaining performance: 2%
  • Method of dealing with underperformance: 2%
  • TOMs qualitative element: 3.5%
  • TOMs quantitative element: 3.5%
  • price: 65%
Published award criteria (9)
  • Service Delivery Report: 10
  • Organisational chart: 2.5
  • Business continuity plan: 6.5
  • Method of dealing with complaints: 5
  • Method of maintaining performance: 2
  • Method of dealing with underperformance: 2
  • TOMs qualitative element: 3.5
  • TOMs quantitative element: 3.5
  • Price: 65
What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Apr 2023, 14:06 BST
Last source update
26 Jul 2023, 14:51 BST
Award evaluation window
9 May 2023 – …
Authority reference
C8271
FTS notice number
2023/S 000-021673
Classification (CPV)
Gully cleaning and emptying servicesIce-clearing servicesSnow-clearing services
Delivery area
North East (UKC22)
Official registry OCID
ocds-h6vhtk-03bd59 Find a Tender

Publisher note: The value represents the initial 4 year term of the contract

How it was run

Official notice
Run through: Proactis / ProContract · Who buys & how to bid on ProContract
Language: EN
Submission deadline
9 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
9 May 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

www.nepo.org/suppliers/portal ↗

Timeline

9 May 2023 → 26 Jul 2023 · 3 dates
  1. Submission deadline
    9 May 2023, 12:00 BST
  2. Bids opened
    9 May 2023, 13:00 BST
  3. Notice published
    26 Jul 2023, 14:51 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jul 2023, 14:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,100,6881 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 26 Jul 2023
Awarded toValueDateStatus
AIMRANGE (NORTH EAST) LIMITED£1,100,688 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

South Tyneside Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall,Westoe Road, SOUTH SHIELDS, North East, NE332RLContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria