Official UK procurement notice
Confirmation of award of a contract for the Supply and Installation of Heat Recovery Systems at Three NWSSP Laundry Production Units
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)
What is being bought
Published requirement descriptionThis notice is being issued to confirm that a contract has been awarded for the supply and installation of heat recovery systems at three NWSSP laundry production units namely Green Vale Laundry in Cwmbran, Ysbyty Glan Clwyd Laundry in North Wales and Church Village Laundry near Pontypridd.
CPV: Water heaters and heating for buildings; plumbing equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£680,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Quality Description: 40
Published award criteria (2)
- Quality Description: 40%
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jul 2025, 15:35 BST
- Last source update
- 7 Nov 2025, 12:49 GMT
- Award evaluation window
- Submission end – 20 Oct 2025
- Authority reference
SSP-FTS-59700- FTS notice number
2025/S 000-051120- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056686Find a Tender
How it was run
Official notice- Submission deadline
- 22 Sept 2025, 12:00 BST
- Clarification deadline
- 15 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The contracting authority reserves the right to award the Contract in whole or in part. The contracting authority reserves the right to pause, halt and/or annul the tendering process and not to award the Contract.To complete your formal proposal, please access the ITT via the eTenderwales tendering portal where you will find a full suite of tenderdocumentation.1. Register your company on the eSourcing portal (this is only required once)- Browse the eSourcing portal: etenderwales.bravosolution.co.uk ↗ and click the link to register- Accept the Ts and Cs and click 'continue'- Enter your correct business/user details2. Express and interest in the tender- Log into the portal with the username/password- Click the 'ITT Open to all suppliers' link- Click on ITT_119455- Click the 'express interest' button at the top of the page- This will move the ITT into your 'my ITT's page (this is a secure area reserved for your projects only)- You can now access any attachments by clicking 'buyer attachments' in the 'ITT details' box3. Responding to the tender- Click 'my response' under 'ITT details' and you can choose to 'create response' or to 'decline to respond' (please give a reason if declining)- You can now use the 'messages' function to communicate with the buyer and seek any clarification- Note the deadline for completion and then follow the on screen instructions to complete the tender response
Timeline
25 Jul 2025 → 7 Nov 2025 · 10 dates- Planning notice published25 Jul 2025, 15:35 BST
- Next notice expected1 Aug 2025, 23:59 BST
- Tender notice published26 Aug 2025, 09:20 BST
- Clarification questions by396 days ago15 Sept 2025, 12:00 BST
- Submission deadline389 days ago22 Sept 2025, 12:00 BST
- Award decision expected by360 days ago20 Oct 2025, 23:59 BST
- Assessment summaries sent359 days ago22 Oct 2025, 00:00 BST
- Contract starts347 days ago3 Nov 2025
- Latest notice published343 days ago7 Nov 2025, 12:49 GMT
- Standstill ends342 days ago7 Nov 2025, 23:59 GMT
Notice history
8 events · 4 releases on Find a Tender · since 25 Jul 2025- Planned procurement notice published25 Jul 2025, 15:35 BSTUK3
- Tender notice published26 Aug 2025, 09:20 BSTUK4
- Status changed to active26 Aug 2025, 09:20 BST
- Deadline moved to 22 Sept 2025, 12:00 BST26 Aug 2025, 09:20 BST+24 days · was 29 Aug 2025, 12:00 BST
- Contract award notice published29 Oct 2025, 16:06 GMTUK6
- Status changed to complete29 Oct 2025, 16:06 GMT
- Contract details notice published7 Nov 2025, 12:49 GMTUK7
- Contract signature expected11 Nov 2025, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-07: 1 release · 25 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ecolab LtdProvision of Waste Water Heat Recovery Systems at Three NWSSP Laundry Production Units17 Nov 2025 – 31 Mar 2026 | £637,771 | 22 Oct 2025 | Awarded |
Contracts
Provision of Waste Water Heat Recovery Systems at Three NWSSP Laundry Production Units · Ecolab Ltd
- Signed
- 7 Nov 2025
- Value
- £637,771
- Period
- 10 Nov 2025 – 9 Nov 2035
- Status
- active
No agreed KPIs: This contract does meet the relevant threshold to set KPI's
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Ecolab LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender