Find a TenderAwardedContract details notice
Published 25 Jul 2025, 15:35 BST

Official UK procurement notice

Confirmation of award of a contract for the Supply and Installation of Heat Recovery Systems at Three NWSSP Laundry Production Units

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

GoodsOpen procedureAbove thresholdSME suitable
Published estimate£680,000£816,000 inc. VAT6.2% below published estimate
Submissions closed 22 Sept 2025awarded 22 Oct 2025
Awarded to Ecolab Ltd
Contract term 5 moends 31 Mar 2026 · up to 31 Mar 2028 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

This notice is being issued to confirm that a contract has been awarded for the supply and installation of heat recovery systems at three NWSSP laundry production units namely Green Vale Laundry in Cwmbran, Ysbyty Glan Clwyd Laundry in North Wales and Church Village Laundry near Pontypridd.

CPV: Water heaters and heating for buildings; plumbing equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 moSMEPublished value£680,000
Contract period: 3 Nov 2025 – 31 Mar 2026 (5 mo) · up to 31 Mar 2028 with extensionsValue: £680,000 exc. VAT · £816,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: The contract may be extended to facilitate the delivery of phases 2 and 3 of the project and will be subject to the approval and allocation of funding in subsequent financial years.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40
Published sub-criteria (1)
  • Quality Description: 40
Published award criteria (2)
  • Quality Description: 40%
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
25 Jul 2025, 15:35 BST
Last source update
7 Nov 2025, 12:49 GMT
Award evaluation window
Submission end – 20 Oct 2025
Authority reference
SSP-FTS-59700
FTS notice number
2025/S 000-051120
Latest notice
Contract details notice (UK7)
Classification (CPV)
Water heaters and heating for buildings; plumbing equipment
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-056686 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
22 Sept 2025, 12:00 BST
Clarification deadline
15 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The contracting authority reserves the right to award the Contract in whole or in part. The contracting authority reserves the right to pause, halt and/or annul the tendering process and not to award the Contract.To complete your formal proposal, please access the ITT via the eTenderwales tendering portal where you will find a full suite of tenderdocumentation.1. Register your company on the eSourcing portal (this is only required once)- Browse the eSourcing portal: etenderwales.bravosolution.co.uk ↗ and click the link to register- Accept the Ts and Cs and click 'continue'- Enter your correct business/user details2. Express and interest in the tender- Log into the portal with the username/password- Click the 'ITT Open to all suppliers' link- Click on ITT_119455- Click the 'express interest' button at the top of the page- This will move the ITT into your 'my ITT's page (this is a secure area reserved for your projects only)- You can now access any attachments by clicking 'buyer attachments' in the 'ITT details' box3. Responding to the tender- Click 'my response' under 'ITT details' and you can choose to 'create response' or to 'decline to respond' (please give a reason if declining)- You can now use the 'messages' function to communicate with the buyer and seek any clarification- Note the deadline for completion and then follow the on screen instructions to complete the tender response

Timeline

25 Jul 2025 → 7 Nov 2025 · 10 dates
  1. Planning notice published
    25 Jul 2025, 15:35 BST
  2. Next notice expected
    1 Aug 2025, 23:59 BST
  3. Tender notice published
    26 Aug 2025, 09:20 BST
  4. Clarification questions by396 days ago
    15 Sept 2025, 12:00 BST
  5. Submission deadline389 days ago
    22 Sept 2025, 12:00 BST
  6. Award decision expected by360 days ago
    20 Oct 2025, 23:59 BST
  7. Assessment summaries sent359 days ago
    22 Oct 2025, 00:00 BST
  8. Contract starts347 days ago
    3 Nov 2025
  9. Latest notice published343 days ago
    7 Nov 2025, 12:49 GMT
  10. Standstill ends342 days ago
    7 Nov 2025, 23:59 GMT

Notice history

8 events · 4 releases on Find a Tender · since 25 Jul 2025
  1. Planned procurement notice published
    25 Jul 2025, 15:35 BST
    UK3
  2. Tender notice published
    26 Aug 2025, 09:20 BST
    UK4
  3. Status changed to active
    26 Aug 2025, 09:20 BST
  4. Deadline moved to 22 Sept 2025, 12:00 BST
    26 Aug 2025, 09:20 BST
    +24 days · was 29 Aug 2025, 12:00 BST
  5. Contract award notice published
    29 Oct 2025, 16:06 GMT
    UK6
  6. Status changed to complete
    29 Oct 2025, 16:06 GMT
  7. Contract details notice published
    7 Nov 2025, 12:49 GMT
    UK7
  8. Contract signature expected
    11 Nov 2025, 23:59 GMT
    scheduled
Routine re-releases (4)
  • 2025-07: 1 release · 25 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £637,7711 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 7 Nov 2025
Awarded toValueDateStatus
Ecolab LtdProvision of Waste Water Heat Recovery Systems at Three NWSSP Laundry Production Units17 Nov 2025 – 31 Mar 2026£637,77122 Oct 2025Awarded

Contracts

  • Provision of Waste Water Heat Recovery Systems at Three NWSSP Laundry Production Units · Ecolab Ltd

    Signed
    7 Nov 2025
    Value
    £637,771
    Period
    10 Nov 2025 – 9 Nov 2035
    Status
    active

    No agreed KPIs: This contract does meet the relevant threshold to set KPI's

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-NHS: RQF 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Ecolab LimitedAwarded supplierGB-PPON: PYTQ-4748-QLXN 1 Winnington Avenue, Northwich, North West, CW8 4DXContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender