Official UK procurement notice
Waste Haulage Services · UK public procurement notice
Authority: Pembrokeshire County Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionPembrokeshire County Council (PCC) has invited Contractors to tender to establish a framework agreement for the provision of waste haulage services
- The authority expects to re-tender this requirement around 1 Aug 2029, 23:59 BST.
- No preliminary market engagement: Established service
CPV: Refuse and waste related services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 6 suppliers · 4 bids on the busiest of 3 lots (0.7 per place) · 3 appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Nov 2025
Published description of the framework
For Lots 1 and 2, prices set at tender stage and are ranked. Lot 3 will be a further competition exercise.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotLot #1Residual WasteAwardedRenewalPublished value£680,000
Haulage of Residual Waste
Lot #2Recyclable Material HaulageAwardedRenewalPublished value£160,000
Provision of Recyclable Material Haulage
Lot #3Ad hoc and Additional Haulage RequirementsAwardedRenewalPublished value£120,000
Provision of Ad hoc and Additional Haulage Requirements
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Residual Waste | 30% | 70% | |
| 2 · Recyclable Material Haulage | 30% | 70% | |
| 3 · Ad hoc and Additional Haulage Requirements | 30% | 70% |
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
- “Waste Haulage Services” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2029
- First published
- 19 Aug 2025, 10:59 BST
- Last source update
- 25 Nov 2025, 13:27 GMT
- Award evaluation window
- Submission end – 29 Sept 2025
- Authority reference
PROC/2425/097- FTS notice number
2025/S 000-049756- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058a60Find a Tender
- Risks
As listed within Schedule 8 of the Procurement Act.
Current know risks are;
budget constraints, legislative changes and contractor staff shortages are potential risks to the contract performance.
permit issues could be a risk to the performance of the contract
operational issues that required a change in ways of working
How it was run
Official notice- Appointment period ends
- 22 Sept 2025, 14:00 BST
- Clarification deadline
- 16 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Tenders must be submitted via etenderwales.bravosolution.co.uk/home.html ↗
Tender reference is itt_118574
Timeline
19 Aug 2025 → 25 Nov 2025 · 8 dates- Tender notice published19 Aug 2025, 10:59 BST
- Clarification questions by396 days ago16 Sept 2025, 12:00 BST
- Admission / appointment period ends390 days ago · period end, not a bid countdown22 Sept 2025, 14:00 BST
- Award decision expected by382 days ago29 Sept 2025, 23:59 BST
- Assessment summaries sent368 days ago14 Oct 2025, 00:00 BST
- Standstill ends358 days ago23 Oct 2025, 23:59 BST
- Contract starts350 days ago1 Nov 2025
- Latest notice published326 days ago25 Nov 2025, 13:27 GMT
Notice history
5 events · 3 releases on Find a Tender · since 19 Aug 2025- Tender notice published19 Aug 2025, 10:59 BSTUK4
- Contract award notice published14 Oct 2025, 13:10 BSTUK6
- Status changed to complete14 Oct 2025, 13:10 BST
- Contract signature expected28 Oct 2025, 23:59 GMTscheduled
- Contract details notice published25 Nov 2025, 13:27 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Residual Waste1 award | |||
| AD Howells LimitedSME, Gavin Griffiths Recycling LtdSME1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: 1 year plus 1 year | £680,000 | 14 Oct 2025 | Awarded |
| Lot 2 · Recyclable Material Haulage1 award | |||
| AD Howells LimitedSME, CWM ENVIRONMENTAL LTD.SME, Gavin Griffiths Recycling LtdSME1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: 1 year + 1 year | £160,000 | 14 Oct 2025 | Awarded |
| Lot 3 · Ad hoc and Additional Haulage Requirements1 award | |||
| AD Howells LimitedSME, CWM ENVIRONMENTAL LTD.SME, Gavin Griffiths Recycling LtdSME1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: 1 year + 1 year | £120,000 | 14 Oct 2025 | Awarded |
Contracts
Residual Waste · AD Howells LimitedSME, Gavin Griffiths Recycling LtdSME
- Signed
- 29 Oct 2025
- Value
- £680,000
- Period
- 1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029 with extensions
- Status
- active
- Extensions
- 1 year plus 1 year
Recyclable Material Haulage · AD Howells LimitedSME, CWM ENVIRONMENTAL LTD.SME, Gavin Griffiths Recycling LtdSME
- Signed
- 28 Oct 2025
- Value
- £160,000
- Period
- 1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029 with extensions
- Status
- active
- Extensions
- 1 year plus 1 year
Ad hoc and Additional Haulage Requirements · AD Howells LimitedSME, CWM ENVIRONMENTAL LTD.SME, Gavin Griffiths Recycling LtdSME
- Signed
- 28 Oct 2025
- Value
- £120,000
- Period
- 1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029 with extensions
- Status
- active
- Extensions
- 1 year plus 1 year
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Residual Waste | 3final-stage tenders | 3 | 0 | — |
| 2 · Recyclable Material Haulage | 4final-stage tenders | 4 | 0 | — |
| 3 · Ad hoc and Additional Haulage Requirements | 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- AD Howells LimitedFramework contractor
- CWM Environmental LtdFramework contractor
- Gavin Griffiths Recycling LtdFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender