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Published 16 Sept 2026, 16:00 BST

Official UK procurement notice

Provision of War Memorial Inspection Cleaning and Maintenance

Official notice

Authority: London Borough of Hillingdon (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: London (UKI74)
Published estimate£156,000≈ £52k / year · £156,000 inc. VAT
Submissions closed 29 Oct 2026
Contract term 3 yrsends 31 Oct 2029 · up to 31 Oct 2031 with extensions · starts 1 Nov 2026
Notice summaryFrom the published notice

The London Borough of Hillingdon (LBH) invites companies to tender for the specialist cleaning and maintenance of fourteen War Memorials across the borough and we require a fully accredited and specialist company to provide a high quality, consistent and professional service to ensure these historic and well cherished war memorials remain clean and tidy and free from defects. The scope of this contract comprises the inspection, cleaning, repair, and maintenance of war memorials situated within the London Borough of Hillingdon. The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years.

What is being bought

Published requirement description

The London Borough of Hillingdon (LBH) invites companies to tender for the specialist cleaning and maintenance of fourteen War Memorials across the borough and we require a fully accredited and specialist company to provide a high quality, consistent and professional service to ensure these historic and well cherished war memorials remain clean and tidy and free from defects.

The scope of this contract comprises the inspection, cleaning, repair, and maintenance of war memorials situated within the London Borough of Hillingdon. The works include routine inspections, condition assessments, cleaning activities, minor maintenance works, and any associated services necessary to preserve and maintain the memorials in a safe and satisfactory condition.

The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years

CPV: Historical monument or memorial construction work

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£156,000
Contract period: 1 Nov 2026 – 31 Oct 2029 (3 yrs) · up to 31 Oct 2031 with extensionsValue: £156,000 exc. VAT · £156,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years
45212314 Historical monument or memorial construction work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The award criteria will be based on 50% Price/ 50% Quality ( incorporating social value)

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2026, 16:00 BST
Last source update
16 Sept 2026, 16:00 BST
FTS notice number
2026/S 000-087913
Latest notice
Tender notice (UK4)
Classification (CPV)
Historical monument or memorial construction work
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-0773c4 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
29 Oct 2026, 17:00 GMT
Clarification deadline
5 Oct 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The full suite of tender documents can be found via supplierlive.proactisp2p.com/Account/Login ↗

Timeline

16 Sept 2026 → 1 Nov 2026 · 4 dates
  1. Tender notice published51 days ago
    16 Sept 2026, 16:00 BST
  2. Clarification questions by32 days ago
    5 Oct 2026, 17:00 BST
  3. Submission deadline8 days ago
    29 Oct 2026, 17:00 GMT
  4. Contract starts6 days ago
    1 Nov 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    16 Sept 2026, 16:00 BST
    UK4

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityPublic authority - sub-central government GB-PPON: PHZZ-4724-NYPH Civic Centre, Uxbridge, London, UB8 1UWContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender