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#h6vhtk-0773c4
Published 16 Sept 2026, 16:00 BST
Official UK Procurement Procedure

Provision of War Memorial Inspection Cleaning and Maintenance

Official notice
Authority:London Borough of Hillingdon(Local Council)
works
Below threshold - open competition
Below threshold
SME suitable
Published estimate
£156,000
≈ £51,953 / year
Submission deadline
29 Oct 2026, 17:00 GMT
42d 23h leftTypical competition: 4 bidsThis authority · all categories · 24 months · n=50 bid reports
Clarification Cut-Off
5 Oct 2026, 17:00 BST
Tender enquiry deadline · 1 lot
Contract duration
3 yrs (with extension options)
Starts 1 Nov 2026, 00:00 GMT

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: London Borough of Hillingdon: "Provision of War Memorial Inspection Cleaning and Maintenance". Published status: active. Published value: £156,000. 1 published lot. Recorded submission deadline: 29 Oct 2026, 17:00 GMT. Published submission portal: supplierlive.proactisp2p.com.

Official Requirement Description:

The London Borough of Hillingdon (LBH) invites companies to tender for the specialist cleaning and maintenance of fourteen War Memorials across the borough and we require a fully accredited and specialist company to provide a high quality, consistent and professional service to ensure these historic and well cherished war memorials remain clean and tidy and free from defects.  The scope of this contract comprises the inspection, cleaning, repair, and maintenance of war memorials situated within the London Borough of Hillingdon. The works include routine inspections, condition assessments, cleaning activities, minor maintenance works, and any associated services necessary to preserve and maintain the memorials in a safe and satisfactory condition. The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Lot 1
    active
    Renewal
    Published value£156,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Nov 2026 — 31 Oct 2029 (3 yrs)
    Eligibility:
    SME eligible
    Turnover benchmark:
    ~£103,905/yr
    Options / extension:
    The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Published terms
Contract duration3 yrs (with extension options)

Procedure terms & legal framework

Procedure methodBelow threshold - open competitionLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categoryworks
Notice statusOpen for tenderProcurement thresholdSub-thresholdRegulatory regimeStandard commercial regime
Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementNo (One-off requirement)First published16 Sept 2026, 16:00 BSTLast source update16 Sept 2026, 16:00 BST
Classification (CPV)Historical monument or memorial construction work
Delivery area
London (UKI74)
Official Registry OCIDocds-h6vhtk-0773c4

How to participate & submission route

Official notice
Submit via ProContract (Due North)
Authorized E-Sourcing Portal
Supplier login required
Online submission allowed
Open official portal workspace ↗
Access & Registration note: Free · short registration with manual review; public opportunity list
Expression of interest (EOI)—Tender submission deadline
29 Oct 2026, 17:00 GMT
Clarification deadline
5 Oct 2026, 17:00 BST
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesEnglish (en)
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
The full suite of tender documents can be found via supplierlive.proactisp2p.com/Account/Login
Timeline
  1. Procedure published
    16 Sept 2026, 16:00 BST
  2. Clarification deadline
    5 Oct 2026, 17:00 BST
  3. Submission deadline
    29 Oct 2026, 17:00 GMT

Commercial outcome and contract awards

Awards (0)No award published
Contracts (0)No contract published
Bid statisticsNo aggregate bid statistics published
Notice history
From official release and amendment events
  1. Official notice release published
    16 Sept 2026, 16:00 BST

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authority
Local Council
GB-PPON-PHZZ-4724-NYPH
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Official Documents & Specifications (1)

Official links; attachments are not copied