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Find a TenderAwardedContract details notice
Published 6 Jun 2025, 15:27 BST

Official UK procurement notice

Provision of Voids and Major Repairs

Official notice

Authority: Southampton City Council (Local council)

WorksOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: UKSouth East (UKJ3)
Published estimate£30,000,000≈ £10m / year · £36,000,000 inc. VAT
Submissions closed 1 Jul 2025awarded 4 Aug 2025
Awarded to Axis CLC Solutions Limited, CLC Contractors Ltd2 awards
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

To increase capacity and support in-house teams in delivering voids, major works, planned works, disrepair works, response repairs & minor works to residential dwellings, civic buildings, and other properties, sites and assets owned.

This will include the following

  • Voids
  • General Building & Maintenance Works;
  • Roofing Repairs;
  • Scaffolding;
  • Glazing & Window Repairs;
  • Drainage Surveys, Clearance & Repairs;
  • Flooring;
  • Locksmiths;
  • Carpentry;
  • Damp-proofing, Timber Treatment & Associated Repairs;
  • Electrical Installation & Repairs;
  • Gas & Heating Installation & Repairs;
  • Minor Civil Engineering & Groundworks;
  • Brickwork/Stonework & Associated Repairs.
  • No preliminary market engagement: Market engagement has involved searching for suitable suppliers in the area to assess the number of potential tenderers and determine the most appropriate tender approach. The specification has been developed based on the Council's requirements, which was previously shared with the market under a previous procurement process that did not result in the award of a Contract. Following this process being stopped, the Council has updated elements of the documentation following feedback from suppliers who engaged in the process. This includes providing additional information about historic data and clarity around what the Council is seeking in method statement responses and how this will be assessed. The Council's Contract requirements has not changed.

CPV: Building completion work · Building construction work · Building installation work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£30,000,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £30,000,000 exc. VAT · £36,000,000 inc. VAT
Delivery: South East
Extensions: Option to extend by 1 + 1 years
45210000 Building construction work45300000 Building installation work45400000 Building completion work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Jun 2025, 15:27 BST
Last source update
28 Nov 2025, 17:12 GMT
Award evaluation window
Submission end – 15 Aug 2025
Authority reference
SCC-SMS-0868
FTS notice number
2025/S 000-030675
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building completion workBuilding construction workBuilding installation work
Delivery area
UKSouth East (UKJ3)
Official registry OCID
ocds-h6vhtk-0544a8 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
1 Jul 2025, 12:00 BST
Clarification deadline
23 Jun 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

6 Jun 2025 → 28 Nov 2025 · 8 dates
  1. Tender notice published
    6 Jun 2025, 15:27 BST
  2. Clarification questions by
    23 Jun 2025, 00:00 BST
  3. Submission deadline
    1 Jul 2025, 12:00 BST
  4. Assessment summaries sent
    4 Aug 2025, 00:00 BST
  5. Standstill ends
    14 Aug 2025, 23:59 BST
  6. Award decision expected by
    15 Aug 2025, 23:59 BST
  7. Contract starts
    1 Sept 2025, 00:00 BST
  8. Latest notice published330 days ago
    28 Nov 2025, 17:12 GMT

Notice history

6 events · 4 releases on Find a Tender · since 6 Jun 2025
  1. Tender notice published
    6 Jun 2025, 15:27 BST
    UK4
  2. Contract award notice published
    4 Aug 2025, 13:05 BST
    UK6
  3. Status changed to complete
    4 Aug 2025, 13:05 BST
  4. Contract signature expected
    1 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    8 Sept 2025, 15:05 BST
    UK7
  6. Contract details notice published
    28 Nov 2025, 17:12 GMT
    UK7
Routine re-releases (4)
  • 2025-06: 1 release · 6 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value (inc. VAT) £30,000,0001 award inc. VAT; no net value published
Bids received 74 from SMEs
Named bidders 7published on the award notice
Contracts signed 2latest 1 Sept 2025
Awarded toValueDateStatus
Axis CLC Solutions Limited, CLC Contractors Ltd1 Sept 2025 – 30 Aug 2028 · up to 30 Aug 2030Extensions: 1 plus 1 year£30,000,000 inc. VAT4 Aug 2025Awarded
Axis CLC Solutions Limited£3,000,000 inc. VAT †—Awarded

Contracts

  • Contract 1 · Axis CLC Solutions Limited, CLC Contractors Ltd

    Signed
    1 Sept 2025
    Value
    £30,000,000 inc. VAT
    Period
    1 Sept 2025 – 30 Aug 2028 · up to 30 Aug 2030 with extensions
    Status
    active
    Extensions
    1 + 1
    6 agreed KPIs: Priority Response Repairs · Standard Response Repairs · Response Repairs -Right first-time fix …
    • Priority Response Repairs
    • Standard Response Repairs
    • Response Repairs -Right first-time fix
    • Standard Voids
    • Major Voids
    • Planned Minor Works

  • Contract 2 · Axis CLC Solutions Limited

    Signed
    1 Sept 2025
    Value
    £3,000,000 inc. VAT
    Period
    1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030 with extensions
    Status
    active
    Extensions
    1+1
    6 agreed KPIs: Priority Response Repairs · Standard Response Repairs · Response Repairs -Right first-time fix …
    • Priority Response Repairs
    • Standard Response Repairs
    • Response Repairs -Right first-time fix
    • Standard Voids
    • Major Voids
    • Planned Minor Works

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders40—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Southampton City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCGN-2413-RBTX Civic Centre, Civic Centre Road, Southampton, South East, SO14 7LYContact email

Bidders & participating suppliers

8 commercial parties on the notice · 2 awarded
  • C.L.C. CONTRACTORS LIMITEDAwarded supplierGB-COH: 01230435GB-PPON: PPDC-8757-JZLJ Unit 2 Northbrook Industrial Estate, Southampton, South East, SO16 6PBContact email
  • CLC Contractors LimitedAwarded supplierGB-PPON: PPDC-8757-JZLJ Unit 2 Northbrook Industrial Estate, Southampton, South East, SO16 6PBContact email
  • D R JONES YEOVIL LTD.Bidder / tendererGB-COH: 02877463GB-PPON: PVVC-9833-HHJZ Willow House, Artillery Road, Lufton Trading Estate, Yeovil, South West, BA22 8RP
  • ETECBidder / tendererGB-PPON: PTRJ-1317-LMRY suite 7 elmshurt, south woodford, London, e18 2qh
  • LOGIC CONTRACT SERVICES LTDBidder / tendererGB-COH: 10111623GB-PPON: PYPM-3953-ZZYD Office 2 Building Two, Sentinel House Harvest Crescent, Fleet, South East, GU51 2UZ
  • MB Building ServicesBidder / tendererGB-PPON: PGDT-7673-HWDL the malt house, bristol, South West, bs3 2aw
  • MOUNTJOY LTDBidder / tendererGB-COH: 06009150GB-PPON: PLNH-8586-ZCGY Fairfield House, Portsmouth, South East, PO2 8AA
  • SNAPE CONTRACTING SERVICES LTDBidder / tendererGB-COH: 07572474GB-PPON: PXVD-3243-YWTR Willow End Stoke Orchard Road, Cheltenham, South West, GL52 7DG

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender