Official UK procurement notice
Provision of Veterinary Services on behalf of the Imported Food Office (Heathrow Airport), London Borough of Hillingdon
Authority: London Borough of Hillingdon (Local council)
What is being bought
Published requirement descriptionThe London Borough of Hillingdon (Hillingdon) manages imported food and feed controls at London Heathrow Airport's Imported Food Office (IFO). They oversee import controls on nonanimal origin products and fishery products, and issue export certifications for various products leaving the UK. Legislation mandates that Products of Animal Origin (POAO) enter the UK only through approved Border Control Posts (BCP).
The BCP at Heathrow is approved for both human and non-human consumption products, handling items such like fishery products, meat, honey, blood products and hunting trophies.
Hillingdon seeked an Official Veterinary Surgeons (OVS) provider to monitor BCP operations and conduct veterinary checks on POAO. The OVS must be members of the Royal College of Veterinary Surgeons and will work exclusively at the IFO, also assisting with export certification when needed.
The inspections of the two products is required at BCP
facilities at Heathrow:
- Eurobip - Unit 2, X2, Eastern Perimeter Road, TW6 2GE
- Heathrow Perishable Centre - Building 588 Sandringham Road, TW6 3SF
The Contract is for an initial term of three (3) years with an extendable option for a period of two (2) years, giving a total of five (5) years (the Term).
CPV: Veterinary services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,295,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: The award criteria will be 70%Quality/ 30% Price. The 70% quality includes 10% towards Social Value
- Price: The award criteria will be 70%Quality/ 30% Price. The 70% quality includes 10% towards Social Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Apr 2025, 10:22 BST
- Last source update
- 12 Nov 2025, 13:03 GMT
- Award evaluation window
- Submission end – 18 Sept 2025
- FTS notice number
2025/S 000-020896- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fdddFind a Tender
How it was run
Official notice- Submission deadline
- 13 Jun 2025, 17:00 BST
- Clarification deadline
- 6 Jun 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Apr 2025 → 1 Apr 2026 · 11 dates- Planning notice published7 Apr 2025, 10:22 BST
- Market engagement30 Apr 2025, 23:59 BST
This event will be held via MS Teams:
Wednesday 30th April 2025 from 10.00am - 1.30pm
Please register your interest in this event by Friday 25th April 2025 (12pm) please email: [email protected] with 'Pre Market Engagement- LB - Veterinary Services' in the email subject.
- Next notice expected9 May 2025, 23:59 BST
- Tender notice published13 May 2025, 14:55 BST
- Clarification questions by6 Jun 2025, 17:00 BST
- Submission deadline13 Jun 2025, 17:00 BST
- Award decision expected by399 days ago18 Sept 2025, 23:59 BST
- Assessment summaries sent345 days ago12 Nov 2025
- Latest notice published345 days ago12 Nov 2025, 13:03 GMT
- Standstill ends335 days ago21 Nov 2025, 23:59 GMT
- Contract starts205 days ago1 Apr 2026, 00:00 BST
Notice history
11 events · 4 releases on Find a Tender · since 7 Apr 2025- Preliminary market engagement notice published7 Apr 2025, 10:22 BSTUK2
- Pipeline notice published1 May 2025, 14:16 BSTUK1
- Published value updated1 May 2025, 14:16 BST
- Procurement method changed1 May 2025, 14:16 BST
- Tender notice published13 May 2025, 14:55 BSTUK4
- Published value updated13 May 2025, 14:55 BST
- Status changed to active13 May 2025, 14:55 BST
- Deadline published: 13 Jun 2025, 17:00 BST13 May 2025, 14:55 BST
- Contract award notice published12 Nov 2025, 13:03 GMTUK6
- Status changed to complete12 Nov 2025, 13:03 GMT
- Contract signature expected1 Dec 2025, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-04: 1 release · 7 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Senlac AssociatesSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: There is a two year extension option available for this contract, this will be subject to review to supplier performance etc | £3,799,365 inc. VAT | 31 Oct 2025standstill to 21 Nov 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Senlac AssociatesAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The full suite of tender document can be found via the tender portal, Proactis. Interested bidders must ensure they are registered on Proactis to access the opportunity
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender