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Published 23 Jun 2021, 12:25 BST

Official UK procurement notice

Provision of the Supply and/or Delivery of Trade Material Commodities and Associated Services to the City of Edinburgh Council

Official notice

Authority: The City of Edinburgh Council (Local council)·Consortium: 5 public authorities

ServicesOpen procedure
Sectors: Construction Materials & Prefab (44)Architecture & Engineering (71) Delivery: Scotland (UKM75)
Published estimate£115,000,000≈ £16m / year
Submissions closed 6 Aug 2021
Contract term 7 yrsends 31 Mar 2029 · extension options published · starts 1 Apr 2022

What is being bought

Published requirement description

The City of Edinburgh Council is seeking to appoint a suitably experienced provider for the Provision of a Supply and/or Delivery of Trade Material Commodities and Associated Services to the City of Edinburgh Council. These materials will be used to carry out approximately 120,000 repairs and maintenance to Council housing by over 250 operatives.

The contract will commence on 1 April 2022 for a period of 7 years with the option to extend for a further 3 years.

The Council requires operatives to collect materials and restock Operative vans using the Provider’s own depot facilities across the City. The successful tenderer must have several depots across the City in order to reduce travelling time from job to depot for Council operatives.

The range of materials required is highly diverse, reflecting the Councils diverse range of property types and includes but is not limited to PPE; windows and doors; timber; ironmongery; plumbing; electrical; painting and decorating; drainage; gas; kitchen and bathrooms and consumables.

CPV: Construction materials · Construction materials and associated items · Construction-related services · Miscellaneous construction materials · Products related to construction materials

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 7 yrsPublished value£150,000,000
Contract period: 1 Apr 2022 – 31 Mar 2029 (7 yrs)
Delivery: Scotland
Extensions: This Contract contains an option to extend for a further 36 months.Variant bids: not allowedElectronic catalogue: required
44100000 Construction materials and associated items44110000 Construction materials44140000 Products related to construction materials44190000 Miscellaneous construction materials

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Qualty: 60%
  • Cost: 40%
Published award criteria (2)
  • Qualty: 60
  • Cost: 40
Conditions of participation1
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Jun 2021, 12:25 BST
Last source update
30 Jun 2021, 09:14 BST
Award evaluation window
6 Aug 2021 – …
Authority reference
CT2525
FTS notice number
2021/S 000-014904
Classification (CPV)
Construction materialsConstruction materials and associated itemsConstruction-related servicesMiscellaneous construction materialsProducts related to construction materials
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-02bf49 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see tender documentation which is available to download from : www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Review and risk notes
Review procedure

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTSOJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: (SC Ref:659029)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Submission deadline
6 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
6 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

30 Jun 2021 → 1 Apr 2022 · 4 dates
  1. Notice published
    30 Jun 2021, 09:14 BST
  2. Submission deadline
    6 Aug 2021, 12:00 BST
  3. Bids opened
    6 Aug 2021, 12:00 BST
  4. Contract starts
    1 Apr 2022, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    30 Jun 2021, 09:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

5 public bodies on the notice

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Court of SessionMediation body Edinburgh
  • Sheriff CourtReview body Edinburgh

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria