Find a Tender
complete
Official procurement procedure
Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea
No classification published
Location not published
Published value
£540,000
Submission deadline 28 Jan 2026, 12:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Southend-on-Sea City Council: "Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea". Published status: complete. Published value: £540,000. 1 published lot. Recorded submission deadline: 28 Jan 2026, 12:00 GMT. See the official notice for participation instructions.
| Contracting Authority | Southend-on-Sea City Council | Scope & Categories | Not published | Submission Window | Closed 28 Jan 2026, 12:00 GMT |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | £540,000 |
Bidder Intelligence · Authority Profile: Southend-on-Sea City Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Southend-on-Sea City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
4.4Bids / Report
Supplier ConcentrationModerate Concentration
VOLUNTEERING MATTERSTop vendor: 42.7% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 138 active published awards; 10 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| VOLUNTEERING MATTERS | 1 win | £153,076 |
| PELL FRISCHMANN CONSULTANTS LIMITED | 1 win | £110,000 |
| HOME GROUP LIMITED | 1 win | £51,259 |
| JEREMY BENN ASSOCIATES LIMITED | 1 win | £29,500 |
| UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE) | 1 win | £14,880 |
Procedure terms
Contracting AuthoritySouthend-on-Sea City Council | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published21 May 2026, 16:32 BST | Last source update21 May 2026, 16:32 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-05a079 | ||
What is being bought
Southend on Sea City Council is seeking to engage an experienced and qualified supplier to fulfil low value installations, servicing, maintenance and responsive repairs to air conditioning and ventilation equipment within Public Buildings (excluding Housing Stock) and delegated properties (i.e. Schools and Community Buildings). The contract will a 24-hour response to call outs with a 1-hour response time in respect to some buildings. The contract will include a planned service and maintenance schedule and schedule of rates for repairs and new works.
All potential contractors must hold F-Gas Certification. The duration of the contract is for 3 years with the option to extend for up to an additional 3 years. The contract will be let under a JCT Measured Term Contract
What changed
From the official release history
- Official notice release published
21 May 2026, 16:32 BST - tender value changed
14 Apr 2026, 16:01 BST - Status changed to complete
14 Apr 2026, 16:01 BST - Official notice release published
14 Apr 2026, 16:01 BST - Submission deadline changed to published date
14 Apr 2026, 16:01 BST - tender value changed
12 Dec 2025, 09:38 GMT - Status changed to active
12 Dec 2025, 09:38 GMT - Official notice release published
12 Dec 2025, 09:38 GMT - Submission deadline changed to 28 Jan 2026, 12:00 GMT
12 Dec 2025, 09:38 GMT - Status changed to planning
23 Sept 2025, 16:47 BST - Official notice release published
23 Sept 2025, 16:47 BST - Buyer information updated
23 Sept 2025, 16:47 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
21 May 2026, 16:32 BST - Submission deadline
28 Jan 2026, 12:00 GMT - Award active
Not published · Not published - Contract active
Signed 21 May 2026, 00:00 BST · £354,528
Commercial outcome and competition
Awards R & A MECHANICAL SERVICES LTD Not published · Not published · active |
Contracts Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea £354,528 · signed 21 May 2026, 00:00 BST · active Contract period: 1 Jun 2026, 00:00 BST — 31 May 2029, 23:59 BST |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Southend-on-Sea City Council
Contracting authority GB-PPON-PJDT-6566-GZNXDocuments (1)
Official links; attachments are not copied
Related procedures (0)
No related procedures published