Provision of Structural Fire Kit and Associated PPE

Official notice

Authority: Scottish Fire and Rescue Service (Police & fire)

GoodsAward procedure without prior publication of a call for competitionSME suitable

Sectors: Security, fire-fighting, police and defence equipment (35) Delivery: Scotland (UKM)

Awarded value£2,500,000published contract · exc. VAT

Awarded 19 May 2025no call for competition

Awarded to Bristol Uniforms Ltd2 awards

What is being bought

Published requirement description

Provision of Structural Fire Kit and Associated PPE for issue to Firefighters

CPV: Protective and safety clothing

The lotProcurement structure

single lot · no lot value published

Lot #1In 2017 SFRS utilised the National Collaborative Framework Agreement for the Provision…Awarded

In 2017 SFRS utilised the National Collaborative Framework Agreement for the Provision of Personal Protective Equipment for Fire Fighters to award a contract to Bristol Uniforms Limited for a period of eight years. This contract is due to end on 30 June 2025 with no option to extend. The National Fire Chiefs Council (NFCC) commenced a project to replace the previous national agreement in 2024, but the project has been delayed, and the delay has resulted in SFRS being unable to award a new contract to replace the current one. There will therefore be a period of around 18 months between the current contract ending and SFRS being able to call off from a new contract. Therefore, SFRS are looking to direct award a contract to Bristol Uniforms Limited to cover the 18-month period. Additional information: The Scottish Fire and Rescue Service intends to award a contract for the Provision of Structural Fire Kit and Associated PPE under the terms of Regulation 33 (4)(b) of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 22 May 2025, 09:01 BST
Last source update: 30 Jun 2025, 13:54 BST
Authority reference: V1A-015-2526
FTS notice number: 2025/S 000-036109
Classification (CPV): Protective and safety clothing
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-051c83 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: SFRS has a statutory duty under Part 2 of the Fire (Scotland) Act 2005 (FSA 2005) to respond to fire and road traffic incidents and a power to respond to other events and situations. The Fire (Additional Function) (Scotland) Order 2005 (F(AF)SO 2005) sets out situations or events that SFRS has a statutory duty to respond to.

Review and risk notes

Review procedure: The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the regulations.

Publisher note: In line with paragraph 7 of regulation 91 of the Public Contracts (Scotland) Regulations 2015, award of contract will be made 10 days following the publication of this voluntary ex ante transparency notice. (SC Ref:803011)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £2,500,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 2latest 19 May 2025

Awarded to	Value	Date	Status
Bristol Uniforms LtdSME	£2,500,000 †same award published again · counted once	—	Awarded
Bristol Uniforms LtdSME	£2,500,000 †	—	Awarded

Contracts

Contract 024444-2025-V1A-015-2526-1 · Bristol Uniforms LtdSME
Signed
19 May 2025
Value
£2,500,000
Status
active
Contract 036109-2025-V1A-015-2526-1 · Bristol Uniforms LtdSME
Signed
19 May 2025
Value
£2,500,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Scottish Fire and Rescue Service

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Headquarters, Westburn Drive, Cambuslang, Scotland, G72 7NAContact email, phone

Dispute resolution & review bodies

Glasgow Sheriff Court and Justice of the Peace CourtReview body GlasgowContact phone

Bidders & participating suppliers

1 commercial party on the notice

Bristol Uniforms LtdAwarded supplier Wathen Street, Staple Hill, Bristol, UK, BS16 5LLContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.