Official UK procurement notice
Provision of Software Services: Housing Management
Authority: Cairn Housing Association (Housing)
What is being bought
Published requirement descriptionThe services required and sought via this tender are: Housing Management System (tenancy, income management, property management, factoring): Web based: Cloud/SaaS: Integration with other Cairn systems: Reporting/ dashboard functionality: Improving Cairn workflows/processes: Single view of customer: Easier rent management: Improved property management: Comprehensive Tenancy Management: Simplified Factoring / Service management
CPV: Industry specific software package
The lotProcurement structure
single lot · no lot value publishedLot #1Single stage open tender, evaluation based on 30% lowest price / 70% highest qualityAwardedRenewal
Single stage open tender, evaluation based on 30% lowest price / 70% highest quality. Top four evaluation scorer invited to interview.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- General overview: 5%
- Allocations: 15%
- Tenancy: 15%
- Rents: 15%
- Factoring / Property Management: 5%
- Pentland Communirty Enterprises: 5%
- Voids and Responsive Repairs: 5%
- Reporting: 5%
- price: 30%
Published award criteria (9)
- General overview: 5%
- Allocations: 15%
- Tenancy: 15%
- Rents: 15%
- Factoring / Property Management: 5%
- Pentland Communirty Enterprises: 5%
- Voids and Responsive Repairs: 5%
- Reporting: 5%
- Price: 30%
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Dec 2022, 11:30 GMT
- Last source update
- 25 Apr 2023, 13:45 BST
- Award evaluation window
- 27 Jan 2023 – …
- Authority reference
CHG12/22-2- FTS notice number
2023/S 000-011829- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0391dcFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per tender documents
Publisher note: (SC Ref:730318)
How it was run
Official notice- Submission deadline
- 3 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 27 Jan 2023, 12:30 GMT
Timeline
27 Jan 2023 → 25 Apr 2023 · 3 dates- Bids opened27 Jan 2023, 12:30 GMT
- Submission deadline3 Feb 2023, 12:00 GMT
- Notice published25 Apr 2023, 13:45 BST
Notice history
2 events · 3 releases on Find a Tender · since 19 Dec 2022- Deadline moved to 3 Feb 2023, 12:00 GMT19 Dec 2022, 16:01 GMT+7 days · was 27 Jan 2023, 12:00 GMT
- Status changed to complete25 Apr 2023, 13:45 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 27 Jan 2023 | 3 Feb 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 27 Jan 2023 | 3 Feb 2023 | +7 d |
Allowance for Christmas holiday
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HomeMasterSME | £360,000 † | — | Awarded |
Contracts
Contract 011829-2023-1 · HomeMasterSME
- Signed
- 25 Apr 2023
- Value
- £360,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- HomeMasterAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria