Official UK procurement notice
Provision of Servicing of Passenger and Commercial Lifts
Authority: City of York Council (Local council)
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE21)
Published estimate£460,000≈ £230k / year · £552,000 inc. VAT
Submissions closed 27 Mar 2026awarded 22 May 2026
Awarded to RUBAX LIFTS LIMITED
Contract term 2 yrsends 30 Apr 2028 · up to 30 Apr 2030 with extensions · starts 1 May 2026
What is being bought
Published requirement descriptionCity of York Council (CYC) requires a contractor with extensive knowledge and experience in maintaining, repairing and installing commercial passenger and platform lifts in accordance with the latest relevant British Standards in a wide range of commercial properties. The contract will service approximately 32 buildings containing 27 passenger lifts and 19 platform lifts. The Lifts are of various ages and conditions. The buildings range from grade 1 listed Libraries to fully modernised Schools and Offices.
- The authority expects to re-tender this requirement around 1 Aug 2029, 23:59 BST.
CPV: Lifts · Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£460,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (8)
- Mobilisation: 8%
- Operations: 8%
- Engineering Team: 8%
- Quality Assurance: 8%
- Reporting: 8%
- Health and Safety: 10%
- Price: 40%
- Social Value: 10%
Published award criteria (8)
- Price
- Mobilisation
- Operations
- Engineering Team
- Quality Assurance
- Reporting
- Health and Safety
- Social Value
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2029
- First published
- 18 Feb 2026, 15:59 GMT
- Last source update
- 7 Jul 2026, 09:27 BST
- Award evaluation window
- Submission end – 20 Apr 2026
- Authority reference
100106321- FTS notice number
2026/S 000-014928- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065769Find a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 27 Mar 2026, 12:00 GMT
- Clarification deadline
- 13 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
18 Feb 2026 → 7 Jul 2026 · 8 dates- Tender notice published251 days ago18 Feb 2026, 15:59 GMT
- Clarification questions by229 days ago13 Mar 2026, 12:00 GMT
- Submission deadline215 days ago27 Mar 2026, 12:00 GMT
- Award decision expected by190 days ago20 Apr 2026, 23:59 BST
- Contract starts180 days ago1 May 2026, 00:00 BST
- Assessment summaries sent159 days ago22 May 2026, 00:00 BST
- Standstill ends146 days ago3 Jun 2026, 23:59 BST
- Latest notice published113 days ago7 Jul 2026, 09:27 BST
Notice history
5 events · 3 releases on Find a Tender · since 18 Feb 2026- Tender notice published18 Feb 2026, 15:59 GMTUK4
- Contract award notice published22 May 2026, 15:02 BSTUK6
- Status changed to complete22 May 2026, 15:02 BST
- Contract signature expected8 Jun 2026, 23:59 BSTscheduled
- Contract details notice published7 Jul 2026, 09:27 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £460,0001 award exc. VAT
Bids received 117 from SMEs
Contracts signed 1latest 25 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| RUBAX LIFTS LIMITEDSMEProvision of Servicing to Commercial and Passenger Lifts8 Jun 2026 – 7 Jun 2028 · up to 7 Jun 2030Extensions: Two 12 month extensions will be available for this contract subject to satisfactory performance. | £460,000 | 22 May 2026 | Awarded |
Contracts
Provision of Servicing of Passenger and Commercial Lifts · RUBAX LIFTS LIMITEDSME
- Signed
- 25 Jun 2026
- Value
- £460,000
- Period
- 25 Jun 2026 – 24 Jun 2028 · up to 24 Jun 2030 with extensions
- Status
- active
- Extensions
- A 2 year extension is available subject to performance.
3 agreed KPIs: Helpdesk and Reactive Operations · Helpdesk · Operations
- Helpdesk and Reactive Operations, Meet all service requests within the specified response and rectification times shown in the SLA Table
- Helpdesk, Helpdesk service to be available 24 hours, 365 days a year
- Operations, Within two working Days of completing planned or reactive maintenance activities, the Contractor shall complete a service inspection sheet and send an electronic copy of the certificate or worksheet to the CYC Facilities Management Helpdesk.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders | 7 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- RUBAX LIFTS LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender