Find a TenderAwardedContract details notice
Published 6 Mar 2026, 15:57 GMT

Official UK procurement notice

Provision of Scaffolding · UK public procurement notice

Official notice

Authority: Caerphilly County Borough Council (Local council)

3 lotsWorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£2,134,323envelope for 3 lots · £2,561,188 inc. VAT · 1 value update
Submissions closed 20 May 2026awarded 30 Jul 2026
Awarded to Pinnacle Access Services Ltd +2 more3 awards
Contract term 1 yr 10 moends 30 Apr 2028 · up to 30 Jun 2030 with extensions · starts 1 Jul 2026

What is being bought3 lots · detail below

Published requirement description

Awarded contracts for the provision of scaffolding works include for but not be limited to the erection & dismantling of scaffolding to properties and buildings within the boundaries of the Caerphilly County Borough.

CPV: Equipment for scaffolding · Scaffolding · Scaffolding dismantling work · Scaffolding erection work · Scaffolding structures · Scaffolding work

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£2,134,323 together) · same evaluation weights on every lot
Lot #1Upper Rhymney ValleyAwardedRenewal 1 yr 10 moSMEVCSEPublished value£711,441

For the purpose of delivering scaffolding works in CCBC properties, the Council has divided the Borough into three (3) operational areas. These are represented by Lots 1, 2 and 3 as set out in section 3.3 of the tender document. This lot is Upper Rhymney Valley (Lot 1).

Contract period: 1 Jul 2026 – 30 Apr 2028 (1 yr 10 mo) · up to 30 Jun 2030 with extensionsValue: £711,441 exc. VAT · £853,729 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Any extensions will be at the sole discretion of the Council and agreed in writing.
Lot #2Eastern ValleysAwardedRenewal 1 yr 10 moSMEVCSEPublished value£711,441

For the purpose of delivering scaffolding works in CCBC properties, the Council has divided the Borough into three (3) operational areas. These are represented by Lots 1, 2 and 3 as set out in section 3.3 of the tender document. This lot is Eastern Valleys (Lot 2).

Contract period: 1 Jul 2026 – 30 Apr 2028 (1 yr 10 mo) · up to 30 Jun 2030 with extensionsValue: £711,441 exc. VAT · £853,729 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Any extensions will be at the sole discretion of the Council and agreed in writing.
Lot #3Lower Rhymney ValleyAwardedRenewal 1 yr 10 moSMEVCSEPublished value£711,441

For the purpose of delivering scaffolding works in CCBC properties, the Council has divided the Borough into three (3) operational areas. These are represented by Lots 1, 2 and 3 as set out in section 3.3 of the tender document. This lot is Lower Rhymney Valley (Lot 3).

Contract period: 1 Jul 2026 – 30 Apr 2028 (1 yr 10 mo) · up to 30 Jun 2030 with extensionsValue: £711,441 exc. VAT · £853,729 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Any extensions will be at the sole discretion of the Council and agreed in writing.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Price: 100%
Published award criteria (1)
  • Price
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Mar 2026, 15:57 GMT
Last source update
31 Jul 2026, 20:09 BST
Authority reference
CCBC/PS2973/26/AB
FTS notice number
2026/S 000-040946
Latest notice
Contract details notice (UK7)
Classification (CPV)
Equipment for scaffoldingScaffoldingScaffolding dismantling workScaffolding erection workScaffolding structuresScaffolding work
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-066494 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 May 2026, 12:00 BST
Clarification deadline
13 May 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login ↗

  1. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).
  2. Enter your correct Organisation Name, Details and Primary Contact Details.
  3. Please make a note of the Organisation ID and User Name, then click "Register".
  4. You will then receive an email from the system asking you follow a link to activate your account.
  5. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
  6. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.
  7. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
  8. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page.
  9. From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.
  10. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.

  1. You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - [email protected] submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

Timeline

6 Mar 2026 → 31 Jul 2026 · 7 dates
  1. Planning notice published224 days ago
    6 Mar 2026, 15:57 GMT
  2. Next notice expected217 days ago
    13 Mar 2026, 23:59 GMT
  3. Tender notice published164 days ago
    5 May 2026, 12:12 BST
  4. Clarification questions by156 days ago
    13 May 2026, 17:00 BST
  5. Submission deadline149 days ago
    20 May 2026, 12:00 BST
  6. Contract starts108 days ago
    1 Jul 2026, 00:00 BST
  7. Latest notice published77 days ago
    31 Jul 2026, 20:09 BST

Notice history

7 events · 3 releases on Find a Tender · since 6 Mar 2026
  1. Planned procurement notice published
    6 Mar 2026, 15:57 GMT
    UK3
  2. Tender notice published
    5 May 2026, 12:12 BST
    UK4
  3. Published value updated to £2,134,323
    5 May 2026, 12:12 BST
    was £2,134,323
  4. Status changed to active
    5 May 2026, 12:12 BST
  5. Deadline moved to 20 May 2026, 12:00 BST
    5 May 2026, 12:12 BST
    +54 days · was 27 Mar 2026, 12:00 GMT
  6. Contract details notice published
    31 Jul 2026, 20:09 BST
    UK7
  7. Status changed to complete
    31 Jul 2026, 20:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £2,134,3233 contracts exc. VAT
Contracts signed 3latest 30 Jul 2026

Contracts

  • Provision of Scaffolding (Lot - 1 Upper Rhymney Valley) · Pinnacle Access Services LtdSME

    Signed
    30 Jul 2026
    Value
    £711,441
    Period
    1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
    Status
    active
    Extensions
    The contract can be extended for a further period of 24 months.
  • Provision of Scaffolding (Lot 2. Eastern Valleys) · Drac Access Solutions LtdSME

    Signed
    30 Jul 2026
    Value
    £711,441
    Period
    1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
    Status
    active
    Extensions
    The contract can be extended for a further period of up to 24 months
  • Provision of Scaffolding (Lot 3. Lower Rhymney Valley) · Shadow Scaffolding Services LimitedSME

    Signed
    30 Jul 2026
    Value
    £711,441
    Period
    1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
    Status
    active
    Extensions
    The contract can be extended for a period of up to 24 months

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email

Bidders & participating suppliers

3 commercial parties on the notice
  • Drac Access Solutions LtdAwarded supplierGB-PPON: PVPV-9655-NDHP 5b Felnex Industrial Estate, , Newport , Wales, NP19 4PQContact email
  • Pinnacle Access Services LtdAwarded supplierGB-PPON: PHNY-5786-CTBL Unit 5, Plot 120 Village Farm Road, Village Farm Industrial Estate, Bridgend, Wales, CF33 6BLContact email
  • Shadow Scaffolding Services LimitedAwarded supplierGB-PPON: PZPH-6182-LBVX Unit B Angel Lane Ind Estate, , Bargoed, Wales, CF81 9FWContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender