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Published 18 Aug 2025, 10:40 BST

Official UK procurement notice

Provision of Role Play Acting Services

Authority: The Police and Crime Commissioner for Northumbria (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: North East (UKC)
Published estimate£150,000≈ £150k / year · £180,000 inc. VAT · 1 value update
Submissions closed 30 Sept 2025
Next notice expected 1 Sept 2025
Contract term 1 yrup to 2 yrs 6 mo with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

We are pleased to announce an upcoming open tender for the provision of professional role player services to support Northumbria Police in its investigative training programs.

Our organisation is dedicated to delivering high quality, realistic and impactful training experiences that enhance the skills and prepare our officers in various operational scenarios.

We understand the critical role that role players play in creating authentic, dynamic environments that closely mirror real world situations. The selected role players will be required to participate in training exercises portraying a wide range of characters and scenarios designed to mimic real-world interactions which can involve scenarios of a highly sensitive nature.

This is a key component of our training strategy to ensure that officers are well-prepared for the diverse challenges they may encounter in their operational role.

We are committed to ensuring the safety, accuracy and effectiveness of each training exercise, thereby helping to equip officers for the complexities they may encounter in the future roles.

The opportunity will be available via the in-tend portal in September 2025.

CPV: Entertainment services

The lotProcurement structure

single lot · value published
Lot #1Lot 1CancelledRenewal 1 yrSMEPublished value£150,000
Contract period: 1 Apr 2026 — 31 Mar 2027 (1 yr) · up to 2 yrs 6 mo with extensionsEligibility: SME eligibleDelivery: North East
Value
£150,000 exc. VAT · £180,000 inc. VAT
Extensions
2 x optional 12 months extensions available (mutually agreeable)
92300000 Entertainment services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Aug 2025, 10:40 BST
Last source update
18 Aug 2025, 10:40 BST
Authority reference
NPO438
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Entertainment services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-052754

How it was run

Submission deadline
30 Sept 2025, 12:00 BST

Timeline

5 published dates · Europe/London
  1. Planning notice published
    27 May 2025, 16:36 BST
  2. Latest notice published
    18 Aug 2025, 10:40 BST
  3. Next notice expected400 days ago
    1 Sept 2025, 23:59 BST
  4. Submission deadline371 days ago
    30 Sept 2025, 12:00 BST
  5. Contract starts189 days ago
    1 Apr 2026, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—18 Aug 2025CancelledDue to high levels of interest, a change to the Procurement strategy has been implemented to include a second stage. The Procurement procedure to be used will be changed from an Open procedure to a Competitive Flexible Procedure. A new planned procurement notice will be published to confirm the details.

Notice history

9 events · 3 releases on Find a Tender · since 27 May 2025
  1. Procurement termination notice published
    18 Aug 2025, 10:40 BSTUK12
  2. Published value updated
    18 Aug 2025, 10:40 BSTwas £150,000
  3. Status changed to withdrawn
    18 Aug 2025, 10:40 BST
  4. Procurement method changed
    18 Aug 2025, 10:40 BST
  5. Deadline withdrawn
    18 Aug 2025, 10:40 BST
  6. Buyer details updated
    18 Aug 2025, 10:40 BST
  7. Planned procurement notice published
    9 Jul 2025, 09:31 BSTUK3
  8. Deadline moved to 30 Sept 2025, 12:00 BST
    9 Jul 2025, 09:31 BST+61 days · was 31 Jul 2025, 12:00 BST
  9. Planned procurement notice published
    27 May 2025, 16:36 BSTUK3
Published amendments (1)

The timeline for this project has slipped and the ITT is expected to be published in September 2025.

Contracting authority & participating public bodies

The Police and Crime Commissioner for Northumbria

Contracting authorityPublic authority - sub-central government GB-PPON: PCZY-7834-QRMM 2nd Floor, Victory House, Balliol Business Park, Longbenton, Newcastle, North East, NE12 8EW [email protected]

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure