Official UK procurement notice
Provision of Rental of Telematics and Purchase of Onboard Weighing System Hardware complete with Integrated Software Solution for Vehicles and Plant Equipment
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionGlasgow City Council is inviting tender bids Provision of Rental of Telematics and Purchase of Onboard Weighing System Hardware complete with Integrated Software Solution for Vehicles and Plant Equipment.
The council is intending to appoint one Supplier to provide all associated services.
The council requires:
-Telematic system (rental)– Projected Quantity 1372*
-Onboard Weighing system (purchase) - Projected Quantity 331* (inclusive of the 1372)
projected quantities of which actual quantities will be confirmed at contract mobilisation stage
Bidders should note that the council is in receipt of external funding and the successful Supplier must work with the council to ensure funding conditions are met. The council has detailed the grant funding conditions below within Document One - Invitation to Tender
- Recurrence: Nov 2028
CPV: Calibration weights · Electrical equipment for engines and vehicles · Telematics services · Telematics system · Vehicle-fleet-support services
The lotProcurement structure
single lot · value publishedLot #1The objective of this procurement exercise to appoint a single Supplier to project…AwardedRenewalPublished value£1,980,000
The objective of this procurement exercise to appoint a single Supplier to project manage and provide both Telematic and Onboard Weighing systems complete with integrated Software Solution.
This will include the supply, delivery, installation, integration and ongoing maintenance & repair of the following elements:
-Rental of Telematics hardware system
-Purchase of Onboard Weighing hardware system
-With Integrated Web base portal software for both Telematic and Onboard Weighing Hardware systems
The rental of the telematic system will include arrangement for installation, maintenance, and repair of a technology telematics solution via a hardwired interface for the council’s fleet.
The onboard weighing system will be purchased by the council and will be required to be installed onto load carrying council vehicles. Furthermore, the council requires maintenance and repair for onboard weighing system and the ability to transmit the required data of the live vehicle weight to the online web based software portal and the ability to activate packer plate cut off when vehicle achieves maximum weight.
The successful Bidder must provide full integration of the onboard weighing system with the telematics software solution, thus enabling a single point of smart data monitoring.
Information and data to be captured and reported via the integrated software solution.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 50%
- Fair Work First: 5%
- price: 45%
Published award criteria (3)
- Quality: 50
- Fair Work First: 5
- Price: 45
- Economic & financial standing
In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted-
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process-
There is a minimum financial requirement that affects trading performance and balance sheet strength.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House
Trading Performance
An overall positive outcome on Pre-Tax profits over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum…
- Technical & professional ability
Please refer to Document One - Invitation to Tender within the Attachment area of the portal within PCST for further details.
Technical and Professional Ability
Bidders are required to provide evidence of having the necessary capacity and capability to deliver the requirement.
Bidders are required to respond to question 4C.1.2 within the qualification submission of the tender.
Please provide 2 relevant examples of supplies and or services carried out during the last five years as specified in the Contract Notice and Document One ITT:
Example 1 50 percent
Example 2 50 percent
Total Section 100 percent
Bidders must score a minimum threshold of 60 percent across both examples and or Any Bidder who fails to achieve the minimum points score for any question will be disqualified.
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Nov 2028
- First published
- 9 Nov 2022, 11:12 GMT
- Last source update
- 2 May 2023, 10:51 BST
- Award evaluation window
- 9 Dec 2022 – …
- Authority reference
GCC005597CPU- FTS notice number
2023/S 000-012460- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038055Find a Tender
- Performance terms
As referenced in Document One - Invitation to Tender and Document Two - Terms and Conditions
- Review procedure
Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of;
or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. For SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; Bidders should hold the relevant certificates for Quality Assurance Schemes and Environmental Management Standards . If Bidders do not hold the relevant certificates, they will be required to respond to supporting questions. Bidders must complete Document Eight – Health and Safety Questionnaire and submit it with the tender submission (Only bidders who pass the health and safety aspect shall be considered. Bidder must complete Document Seven - Security System Assessment and submit it with their tender submission (The council will undertake the evaluation of this element for the preferred Bidder. Should the council identify any minor remedies, they must be completed within 14 days of contract award. Freedom of Information Act Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information). Tenderers Amendments Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Prompt Payment The successful Supplier shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Non Collusion Bidders will be required to complete the Non Collusion certificate. Insurance Mandate All successful suppliers will be required to sign an Insurance Mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the attachments area within the PCS Tender portal and are reference Document Three Additional information pertaining to this contract notice is contained in the Invitation to Tender Document One. Bidders must ensure they read all the attachments available in the attachment area in line with this contract notice. (SC Ref:730776)
How it was run
Official notice- Submission deadline
- 9 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 9 Dec 2022, 12:00 GMT
Timeline
9 Dec 2022 → 2 May 2023 · 3 dates- Submission deadline9 Dec 2022, 12:00 GMT
- Bids opened9 Dec 2022, 12:00 GMT
- Notice published2 May 2023, 10:51 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 May 2023, 10:51 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| EDC SYSTEMS LIMITEDSME | £1,741,135 † | — | Awarded |
Contracts
Contract 012460-2023-GCC005597CPU-1 · EDC SYSTEMS LIMITEDSME
- Signed
- 3 Apr 2023
- Value
- £1,741,135
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- EDC Systems Ltd t/a QuestarAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.