Find a TenderAwarded
Published 7 Jul 2021, 09:15 BST

Official UK procurement notice

Provision of Professional Property Services

Official notice

Authority: London Borough of Wandsworth (Local council)

Framework agreement8 lotsServicesOpen procedureSME suitableMax 7 lots per supplier
Framework ceiling (notional)£1,064,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 16 Aug 2021awarded 30 Apr 2022
Lots 8max 7 won per supplier

What is being bought8 lots · detail below

Published requirement description

Contracts for the provision of professional property services for the London Boroughs of Wandsworth and Richmond upon Thames

CPV: Auction services · Building consultancy services · Building sale or purchase services · Building sale services · Building services consultancy services · Building surveying services · Commercial property management services · Construction consultancy services · Design consultancy services · Development consultancy services · Environmental issues consultancy services · General management consultancy services · +10 more

How this framework works

From the published notice
Bids received
3 bids on the busiest of 2 lots · 2 suppliers appointed

Lots and requirements (8)Procurement structure

8 lots · 7 with a published value · win at most 7 of them · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £140,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Landlord ServicesAwardedPublished value£260,000

Provision of Estate Management service to the Council in respect of all properties listed on the Property Lists where the Council is either landlord (Property List 1) or tenant (List 2). Properties may be added to the Lists or deleted as required by the Council.

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Extensions: four years with provisions to extend for periods of up to two further years at the Council’s discretion.Second stage: 3–6 candidates invited to tenderVariant bids: not allowed
Lot #2RATING AND ASSET VALUATION SERVICESAwardedLot estimate not published

Contract to review the Councils' rating lists, conduct appeals against the rating assessment as appropriate. Undertake reviews of the Council’s rating liabilities where the Council is responsible for paying rates and to minimise that liability wherever and however possible. Further information is found in the procurement documents

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Extensions: 4 years with a further 2 year extension period at the Council's absolute discretion
Lot #3Quantity Surveying Servicesceiling above

To provide estimated costs of construction, development refurbishment and maintenance in accordance with RIBA work stages and RICS best practice , provide budgetary information and work alongside teams delivering capital projects for the Council and ensure capital building projects are professionally costed in line with best practice. For more information, please see the procurement documents. Additional information: Please note that this is a four year framework agreement accessible to London Boroughs of Richmond and Wandsworth only

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Second stage: 3–6 candidates invited to tenderVariant bids: not allowed
Lot #4Building Surveying Servicesceiling above

To prepare and undertake any subsequent negotiations and agreements in relation to schedules of dilapidations/schedules of condition as necessary. Further information is provided in the procurement documents. Additional information: Please note that this is a four year framework agreement accessible to London Boroughs of Richmond and Wandsworth only

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Second stage: 3–6 candidates invited to tenderVariant bids: not allowed
Lot #5Disposal by AuctionPublished value£180,000

The provision of undertaking disposal of Council owned residential properties which are surplus to operational requirements. For further information, please see the procurement documents. Additional information: Please note that this is a four year framework agreement accessible to London Boroughs of Richmond and Wandsworth only

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Second stage: 3–6 candidates invited to tenderVariant bids: not allowed
Lot #6Complex DisposalsPublished value£180,000

The Councils are seeking to appoint one or more professional property practices with specialist auction departments for this service with the aim of achieving best consideration from sales using the auction process. Further information is found in the procurement documents. Additional information: Please note that this is a four year framework agreement accessible to London Boroughs of Richmond and Wandsworth only.

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Second stage: 3–6 candidates invited to tenderVariant bids: not allowed
Lot #7Planning Consultancy advice and valuations relating to Planning and Development ControlPublished value£240,000

Upon instruction by the Head of Development Management, the Contractor shall provide viability advice and any such other property advice as may be required on planning development management issues. Advice most commonly required by the Council in connection with planning applications and appeals is in respect of properties not within the Council’s Service Property Portfolio. For further information, please see the procurement documents provided. Additional information: Please note that this is a four year framework agreement accessible to London Boroughs of Richmond and Wandsworth only.

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Second stage: 3–6 candidates invited to tenderVariant bids: not allowed
Lot #8Consultancy Services and Strategic Valuationsceiling above

Provision of Building Surveying Services – Building Surveys; Dilapidations and Party Wall Negotiations.

For further information, please see the procurement documents Additional information: Please note that this is a four year framework agreement accessible to London Boroughs of Richmond and Wandsworth only.

Delivery: London · Wandsworth,Hounslow and Richmond upon Thames
Second stage: 3–6 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 20%Price: 80%
Published award criteria (2)
  • quality: 20
  • price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of Professional Property Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
7 Jul 2021, 09:15 BST
Last source update
25 May 2022, 12:05 BST
Authority reference
2662
FTS notice number
2022/S 000-014624
Classification (CPV)
Auction servicesBuilding consultancy servicesBuilding sale or purchase servicesBuilding sale servicesBuilding services consultancy servicesBuilding surveying servicesCommercial property management servicesConstruction consultancy servicesDesign consultancy servicesDevelopment consultancy services
+12 moreEnvironmental issues consultancy servicesGeneral management consultancy services
Delivery area
London (UKI34)
Official registry OCID
ocds-h6vhtk-02c47e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As set out in the tender documentation

Review and risk notes
Review procedure

The council incorporated a minimum 10 calendar days standstill period at the point information on the award of the contracts was communicated to Tenderers. Applicants who were unsuccessful were informed by the buyer as soon as possible after the decision had been made as to the reasons why the applicant was unsuccessful. The purpose of the standstill period referred to above was to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=693062048 GO Reference: GO-2022525-PRO-20198162

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup

Tender documents are also served through a separate tool: https://www.delta-esourcing.com/tenders/UK-UK-London:-Commercial-property-management-services./GBZFV85NC2 ↗

Appointment period ends
16 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Aug 2021 → 25 May 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    16 Aug 2021, 12:00 BST
  2. Invitations to tender expected
    6 Oct 2021, 00:00 BST
  3. Notice published
    25 May 2022, 12:05 BST

Notice history

2 events · 3 releases on Find a Tender · since 25 May 2022
  1. Status changed to complete
    25 May 2022, 12:05 BST
  2. Procurement method changed
    25 May 2022, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 33 from SMEs · busiest of 2 lots
Contracts signed 2latest 30 Apr 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Landlord Services

    Signed
    30 Apr 2022
    Value
    £2,246,971
    Status
    active
  • Contract 014624-2022-1

    Signed
    30 Apr 2022
    Value
    £567,360
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Landlord Services1bids · 1 electronic1——
2 · RATING AND ASSET VALUATION SERVICES3bids · 3 electronic3——

Contracting authority & participating public bodies

London Borough of Wandsworth

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Wandsworth High Street, London, London, SW18 2PUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeMediation body LondonContact phone
  • Royal Courts of JusticeReview body LondonContact phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • Avison Young (UK) LimitedFramework contractor06382509 65 Gresham St, London, London, EC2V 7NQContact email, phone
  • Wilks Head and Eve LLPFramework contractorOC315743 55 New Oxford Street, 3rd Floor, London, London, WC1A 1BSContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria