Provision of Professional Procurement of Catering Products at HEART Academies Trust

The procurement is to appoint a Supplier that can:

Provide a bespoke tender management service to deliver the most competitive price for the food and catering-related products (Frozen; Chilled, Grocery; Drinks; Fruit and Vegetables; Butchery. Dairy and Non-Food) the Customer procures, whilst ensuring the Customer's food quality standards and service level requirements are adhered to and ethical procurement practices are adopted at all times.

Ensure that the tendering exercise complies with current procurement law and procedures, which embellishes the principles of equal treatment, non-discrimination, mutual recognition, proportionality and transparency.

Ensure that the Customer is included in the decision-making process throughout the tender process.

Ensure that supplier tender bids meet the agreed requirements of the Customer.

Engage with the Customer's existing third-party partnerships, for example ProVeg, Green School etc.

Ensure that decisions made on contract award are based on sound commercial business needs as stated in the evaluation criteria agreed by the Customer and enforcing the principles of equality and non-discrimination.

Present to the Customer a detailed evaluation report with recommendations on which tendering suppliers should be short-listed to the presentation stage.

Facilitate a presentation to the Customer in order for the short-listed suppliers to present their bids and to explain their service delivery.

Facilitate product sampling from the short-listed supplier(s) if required by the Customer.

Agree with the Customer which supplier(s) to award the contract to.

Award the contract to the successful supplier(s).

Advise the unsuccessful suppliers that they have been unsuccessful and the reasons why.

Manage the implementation of the contract with the successful supplier(s), in line with the Customer's specifications.

Ensure that any contract with suppliers allows for the termination of the contract should the supplier fail to fulfil the requirements of the Customer's current or future needs and/or does not commit the Customer to purchasing any set amount of goods by volume or value.

Advise the Customer what % uplift the supplier has been requested to include within their tendered prices as your fee for managing the tender process and the post tender provided to the Customer.