Find a TenderAwarded
Published 30 Mar 2023, 18:24 BST

Official UK procurement notice

Provision of Portfolio Management & Appraisal Services Framework

Official notice

Authority: West Yorkshire Combined Authority (Local council)

Framework agreementServicesOpen procedure
Framework ceiling (notional)£800,000framework ceiling, not attributable revenue
Submissions closed 17 Aug 2023awarded 1 Dec 2023
Next notice expected 26 May 2023

What is being bought

Published requirement description

The West Yorkshire Combined Authority (the ‘Combined Authority’) is seeking to appoint a suitably qualified and experienced consultant/s to provide advice and support in the appraisal and assurance of scheme project business cases that progress through its local Assurance Framework. Consultants seeking to be appointed to this commission will be expected to demonstrate a breadth of skills and expertise which reflects the broad range of projects that come forward to the Combined Authority for funding, including transport, housing, regeneration, economic development, and flood resilience. Further information on the variety of schemes can be seen by visiting the Combined Authority website.

CPV: Portfolio management services

The lotProcurement structure

single lot · value published
Lot #1In March 2014 the Leeds City Region Local Enterprise Partnership (LCR LEP) submitted…AwardedRenewalPublished value£800,000

In March 2014 the Leeds City Region Local Enterprise Partnership (LCR LEP) submitted its Strategic Economic Plan (SEP) to Government. This led to £1 billion growth deal award being made to the Combined Authority.

In 2021 the £1.8bn devolution deal was secured for West Yorkshire. This meant the first Mayor of West Yorkshire was subsequently elected, with Tracy Brabin taking up post in May 2021. The devolution deal and election of the Mayor has enabled us to start to drive up living standards for local communities while tackling the climate emergency and helping to deliver our commitment to become a net zero carbon city region by 2038. Further information on this can be found here.

West Yorkshire Local Assurance Framework

As part of the agreements with Government, the CA must publish an annual local Assurance Framework, setting out how funding is allocated, how schemes are appraised, and how funding decisions are made. A copy is available here.

The Assurance Framework sets out the arrangements that the Combined Authority and the LEP have in place to ensure that public money is managed effectively. It explains how the Combined Authority and the LEP identify, appraise, and evaluate schemes to achieve value for money. The Assurance Framework covers expenditure on programmes and schemes funded by Government or local sources in the Leeds City Region. This includes funding received by the Combined Authority in respect of the Single Investment Fund (SIF) and as the accountable body for the LEP.

The purpose of this Assurance Framework is to ensure that the necessary systems and processes are in place to manage funding effectively, and to ensure the successful delivery of our Strategic Economic Framework (SEF) ambitions1. Its focus is to ensure that necessary practices and standards are implemented to provide the Government, Combined Authority, the LEP and local partners with assurance that decisions over funding (and the means by which these decisions are implemented) are proper, transparent and deliver value for money.

The Assurance Framework is reviewed and updated on an annual basis. As part of recent updates significant work has been undertaken in the last two years, to embed an improved scheme assurance process. The assurance process (set out below) has three stages;

Stage 1: Assessment and Sequencing,

Stage 2: Scheme Development,

Stage 3: Delivery and Evaluation.

It provides a practical ‘step-by-step’ framework to aid the development of business cases, to ensure successful delivery and to enable monitoring and evaluation. The assurance process is transparent and proportionate and offers a structured process for appraising, developing, planning, delivering and evaluation that is in line with HM Treasury guidance to deliver best public value.

Extensions: The Framework will operate for an initial two (2) year term with two (2) 12-month optional extensions to be applied annually up to a maximum of two (2) years (maximum contract term of 4 years).Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Provision of Portfolio Management & Appraisal Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Mar 2023, 18:24 BST
Last source update
22 Feb 2024, 17:19 GMT
Award evaluation window
17 Aug 2023 – …
Authority reference
72922
FTS notice number
2024/S 000-005866
Classification (CPV)
Portfolio management services
Delivery area
Yorkshire & Humber (UKE4)
Official registry OCID
ocds-h6vhtk-03b785 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contract opportunity is advertised on behalf of and will be available for use by the following - The Combined Authority is running this procurement process on its own behalf and other Contracting Authorities as follows: The Borough Council of Calderdale, The Council of the Borough of Kirklees, The Council of the City of Wakefield Metropolitan District, City of Bradford Metropolitan District Council, Leeds City Council, West Yorkshire Housing Partnership (WYHP) Members and Better Homes Hub (or its equivalent named scheme as developed by the Combined Authority).

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
17 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
17 Aug 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

26 May 2023 → 22 Feb 2024 · 4 dates
  1. Next notice expected
    26 May 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    17 Aug 2023, 12:00 BST
  3. Bids opened
    17 Aug 2023, 12:00 BST
  4. Notice published
    22 Feb 2024, 17:19 GMT

Notice history

4 events · 4 releases on Find a Tender · since 18 Jul 2023
  1. Status changed to active
    18 Jul 2023, 10:09 BST
  2. Procurement method changed
    18 Jul 2023, 10:09 BST
  3. Deadline published: 17 Aug 2023, 12:00 BST
    18 Jul 2023, 10:09 BST
  4. Status changed to complete
    22 Feb 2024, 17:19 GMT
Published amendments (1)

Tender submission date has been extended to 30th August 2023 at 12noon

Routine re-releases (4)
  • 2023-03: 1 release · 30 Mar 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 7
Contracts signed 1latest 1 Dec 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision of Portfolio Management & Appraisal Services Framework

    Signed
    1 Dec 2023
    Value
    £800,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic———

Contracting authority & participating public bodies

West Yorkshire Combined Authority

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 8876556 Wellington House, 40-50 Wellington Street, Leeds, Yorkshire & Humber, LS1 2DEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice
  • Mott MacDonaldFramework contractor1243967 Mott MacDonald House, 8-10 Sydenham Road, Croydon, UK, CR0 2EEContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria