Official UK procurement notice
Provision of Online Exams Renewal
Authority: COLLEGE OF POLICING LIMITED (Education)
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Published estimate£450,000≈ £150k / year · £540,000 inc. VAT · 1 value update
Submissions closed 19 Jan 2026awarded 3 Mar 2026
Awarded to Excelsoft Technologies
Contract term 3 yrsends 9 Mar 2029 · up to 9 Mar 2032 with extensions · starts 10 Mar 2026
What is being bought
Published requirement descriptionThe College were required to renew their Online Exams Platform.
- The authority expects to re-tender this requirement around 16 Feb 2030, 23:59 GMT.
- How the procedure runs: Stage 1 - CPD, PSQ, Gateway, ITT Stage 2 - Presentation Stage 3 - Award
CPV: Application service providers · Custom software development services · Educational software development services · Information technology services · Software implementation services · Software package and information systems · Software supply services · Software support services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£450,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (1)
- Quality: 100% quality based on the evaluation model being Price Per Quality Point (PPQP).
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 16 Feb 2030
- First published
- 17 Oct 2025, 16:29 BST
- Last source update
- 3 Sept 2026, 14:56 BST
- Award evaluation window
- Submission end – 16 Feb 2026
- Authority reference
COP12_2025- FTS notice number
2025/S 000-082186- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cf37Find a Tender
- How it runs
Stage 1 - CPD, PSQ, Gateway, ITT
Stage 2 - Presentation
Stage 3 - Award
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 19 Jan 2026, 11:00 GMT
- Clarification deadline
- 24 Dec 2025, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
17 Oct 2025 → 3 Sept 2026 · 10 dates- Planning notice published373 days ago17 Oct 2025, 16:29 BST
- Market engagement359 days ago31 Oct 2025, 23:59 GMT
RFI Exercise via the Home Office Jaggaer Portal.
Supplier are invite to participate via the following link
homeoffice.app.jaggaer.com/go/171835510199F2BAF5C7 ↗
If you have not registered as a supplier on the Home Office Jaggaer Portal, please follow this link
homeoffice.app.jaggaer.com/esop/toolkit/registr… ↗
The documentation that relates to this RFI exercise can also been found within the Home Office Jaggaer e-Sourcing Portal.
- Tender notice published318 days ago11 Dec 2025, 16:24 GMT
- Clarification questions by305 days ago24 Dec 2025, 11:00 GMT
- Submission deadline279 days ago19 Jan 2026, 11:00 GMT
- Award decision expected by251 days ago16 Feb 2026, 23:59 GMT
- Assessment summaries sent237 days ago3 Mar 2026
- Contract starts230 days ago10 Mar 2026
- Standstill ends227 days ago12 Mar 2026, 23:59 GMT
- Latest notice published52 days ago3 Sept 2026, 14:56 BST
Notice history
10 events · 4 releases on Find a Tender · since 17 Oct 2025- Preliminary market engagement notice published17 Oct 2025, 16:29 BSTUK2
- Tender notice published11 Dec 2025, 16:24 GMTUK4
- Published value published: £450,00011 Dec 2025, 16:24 GMT
- Status changed to active11 Dec 2025, 16:24 GMT
- Procurement method changed11 Dec 2025, 16:24 GMT
- Deadline published: 19 Jan 2026, 11:00 GMT11 Dec 2025, 16:24 GMT
- Contract award notice published3 Mar 2026, 14:08 GMTUK6
- Status changed to complete3 Mar 2026, 14:08 GMT
- Contract signature expected20 Mar 2026, 23:59 GMTscheduled
- Contract details notice published3 Sept 2026, 14:56 BSTUK7
Routine re-releases (4)
- 2025-10: 1 release · 17 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £869,5501 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 18 Aug 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Excelsoft Technologies20 Mar 2026 – 19 Mar 2029 · up to 19 Mar 2032Extensions: 3 x 12 month periods · Options: Enhancements to the platform if required. | £869,550 | 3 Mar 2026 | Awarded |
Contracts
COP12_2025 Provision of Online Exams Renewal · Excelsoft Technologies
- Signed
- 18 Aug 2026
- Value
- £869,550
- Period
- 18 Aug 2026 – 17 Aug 2029 · up to 17 Mar 2032 with extensions
- Status
- active
- Extensions
- 3 x 12 month periods
- Options
- Any required works to build the platform as per the agreed contract.
3 agreed KPIs: KPI001 - Billing & MI · KPI002 - Helpdesk and support availability · KPI003 - COP contacts helpdesk and support
- KPI001 - Billing & MI, The is no definite frequency of the invoices being received - so the reporting frequency selected (1 month) is not exact. The KPI will be assessed at the time of the exams taking place, and subsequent billing.
- KPI002 - Helpdesk and support availability, The is no definite frequency of the exams being sat - so the reporting frequency selected (1 month) is not exact. The KPI will be assessed at the time of the exams taking place.
- KPI003 - COP contacts helpdesk and support, The is no definite frequency of the exams being sat - so the reporting frequency selected (1 month) is not exact. The KPI will be assessed at the time of the exams taking place.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 4 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Excelsoft TechnologiesAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender