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Published 16 Nov 2023, 16:47 GMT

Official UK procurement notice

Provision of Office, Educational, Cleaning and Janitorial Supplies and Associated Products

Official notice

Authority: Dorset Council (Local council)

Framework agreement3 lotsGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Medical Devices & Pharma (33)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)
+1 moreFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
 Delivery: South West (UKK)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 22 Dec 2023awarded 29 May 2024
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

A range of office, educational, cleaning & janitorial supplies and other associated products

are required.

Dorset Council intends on establishing a Framework Agreement for the provision, for a

period of up to four years. The Framework Agreement will be for Dorset Council It will also be

made available to the Council’s Local Authority Trading Company (LATC) - Care Dorset,

schools in the South West (as defined by Government Office Region on GOV.UK) and South

West Council member authorities and associate members.

The requirements are split into the following Lots:

Lot 1 - Cleaning & janitorial plus associated supplies*

Lot 2 - Office and educational supplies

Lot 3 - ‘One Stop Shop’ (all items identified in lots 1 & 2)

  • lot to include basic first aid and care supplies

Awards to Lot 1 and Lot 2 may be made to separate contractors. In the case that Lot 3 is awarded, the award will be made to a single contractor only. For clarity, the Council will not be awarding to all three Lots.

CPV: Cleaning and polishing products · Kitchen equipment, household and domestic items and catering supplies · Medical consumables · Medical equipments, pharmaceuticals and personal care products · Miscellaneous manufactured textile articles · Musical instruments, sport goods, games, toys, handicraft, art materials and accessories · Personal care products · Various office equipment and supplies

How this framework works

From the published notice
Bids received
10 bids received · 1 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Cleaning and Janitorial plus Associated SuppliesCancelledRenewal

This includes products such as (but not limited to) multi-purpose, washroom and kitchen

cleaners, infection control and hand sanitisation, mops, sponges, scourers and buckets,

laundry and dishwashing supplies, hand towels, tissues, toilet rolls, soap dispensers and

consumables, refuse sacks, dining and light catering equipment & utensils and catering

consumables e.g. tea/coffee, cups, cutlery. This lot will also incorporate first aid and

personal care supplies, such as disposable gloves, aprons, patient wipes and incontinence

products.

Delivery: South West
Extensions: The Council’s intention is to establish a Framework Agreement for a period of up to 4 years (2 years plus a further optional 2 x 12 months).Variant bids: not allowed
33000000 Medical equipments, pharmaceuticals and personal care products39220000 Kitchen equipment, household and domestic items and catering supplies39525000 Miscellaneous manufactured textile articles39800000 Cleaning and polishing products
Lot #2Office and Educational SuppliesCancelledRenewal

This includes (but is not limited to):

(i) general office stationery products e.g. pens, pencils, highlighter pens, marker pens,

rulers, folders, pockets, dividers, diaries, calendars, presentation items; printer

consumables; general desktop office equipment e.g. tape dispensers, staplers etc.; paper

e.g. copier paper, notepads, card, envelopes, labels; small office machines e.g. guillotines,

laminators, shredders

(ii) a range of products required within educational settings, including but not exclusive to

nursery and early years, subject specific equipment and supplies, exercise books/paper, arts

& crafts, educational toys and games, teaching equipment and supplies, special educational

needs resources

Delivery: South West
Extensions: The Council’s intention is to establish a Framework Agreement for a period of up to 4 years (2 years plus a further optional 2 x 12 months).Variant bids: not allowed
30190000 Various office equipment and supplies37000000 Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
Lot #3‘One Stop Shop’AwardedRenewal

All items identified in both Lots 1 & 2.

Delivery: South West
Extensions: The Council’s intention is to establish a Framework Agreement for a period of up to 4 years (2 years plus a further optional 2 x 12 months).Variant bids: not allowed
30190000 Various office equipment and supplies33140000 Medical consumables33700000 Personal care products37000000 Musical instruments, sport goods, games, toys, handicraft, art materials and accessories39220000 Kitchen equipment, household and domestic items and catering supplies39525000 Miscellaneous manufactured textile articles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 65%Social value: 5%
Published award criteria (3)
  • Quality: 30
  • Social Value: 5
  • Price: 65
What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of Office, Educational, Cleaning and Janitorial Supplies and…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Nov 2023, 16:47 GMT
Last source update
29 May 2024, 11:14 BST
Award evaluation window
22 Dec 2023 – …
Authority reference
DN696019
FTS notice number
2024/S 000-016710
Classification (CPV)
Cleaning and polishing productsKitchen equipment, household and domestic items and catering suppliesMedical consumablesMedical equipments, pharmaceuticals and personal care productsMiscellaneous manufactured textile articlesMusical instruments, sport goods, games, toys, handicraft, art materials and accessoriesPersonal care productsVarious office equipment and supplies
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-041a9f Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
22 Dec 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
22 Dec 2023, 12:05 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

22 Dec 2023 → 29 May 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    22 Dec 2023, 12:00 GMT
  2. Bids opened
    22 Dec 2023, 12:05 GMT
  3. Notice published
    29 May 2024, 11:14 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 May 2024, 11:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 10
Contracts signed 1latest 29 May 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 016710-2024-DN696019-3

    Signed
    29 May 2024
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · ‘One Stop Shop’10bids · 10 electronic——£6,000,000 – £6,500,000
Whole notice———£6,000,000 – £8,000,000

Contracting authority & participating public bodies

Dorset Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Dorset Council, County Hall, Colliton Park, Dorchester, South West, DT1 1XJContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

1 commercial party on the notice
  • Lyreco UK LtdFramework contractor Deer Park Court, Donnington Wood, Telford, UK, TF2 7NB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.