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Published 27 Apr 2021, 22:55 BST

Official UK procurement notice

Provision of Medals, Stars, Clasps, Awards, Badges, Coins and other Associated items

Official notice

Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities

Framework agreement3 lotsGoodsOpen procedureSME suitableMax 2 lots per supplier
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: West Midlands (UKG31)South West (UKK13)
Framework ceiling (notional)£15,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 11 Jan 2022awarded 13 May 2022
Lots 3max 2 won per supplier

What is being bought3 lots · detail below

Published requirement description

Provision of Medals, Stars, Clasps, Awards, Badges, Coins and other Associated items.

The requirement was split into 2 Lots. Lot 1 for Medals, Stars, Clasps, Awards and other Associated Items (701553609) and Lot 2 for Badges and Coins (703319451.

  • Recurrence: 2, 3 or 4 years

CPV: Coins · Medals

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids on the busiest of 2 lots (2.0 per place) · 2 appointed (full)
Electronic auction

A reverse auction will be used to gain suppliers best prices. Suppliers will be given guidance on how to participate in the Reverse Auction.

Lots and requirements (3)Procurement structure

3 lots · no lot values published · win at most 2 of them · evaluation weights differ by lot
Lot #114600000AwardedRenewal South West

Lot 1 will be for the provision of Medals, Stars, Clasps, Awards and other Associated Items on a call-off as required basis. Estimated quantities are Current Operational and Non Operational Gallantry Awards (5), Meritorious Service Awards (22), Discontinued Operational and Non Operational Decorations Gallantry Awards (4), Memorial Medals (40), World War I Medals (65), Inter War Campaign Medals (5), World War II Medals (4780), Post World War II Campaign Medals (3360), Coronation/Jubilee Medals (80), Current Meritorious and Long Service Medals (5427), Other Efficiency and Long Service Decorations and Medals (25), Polar Medal (5), Current Gallantry and Meritorious Service Award Bars (2), World War I Clasps (1), World War II Clasps (310), Post World War II Campaign Medal Clasps (3500), Other Clasps to Efficiency and Long Service Decorations and Medals (5), Ribbon Emblems for Commendations (50), Ribbon Emblems (20), Badges (30 000), Medal Mounting services (140), Various Ribbon (25), Medal Boxes (20000) and Deceased Medal Presentation Cases (50).

Delivery: South West · Gloucester
Extensions: The contract is for a duration of 24 months with the options (at the Authority's discretion) to extend the contract by up to an additional 24 months (2+1+1) · It is envisaged that MOD has an enduring requirement for Medals, Awards and Related ItemsVariant bids: not allowed
18512200 Medals
Lot #2Provision of MOD Badges and CoinsAwardedRenewal West Midlands, South West

The MODMO has a requirement for the provision HM Armed Forces Veterans Badges, which will be called-off the Framework as required by the MODMO, there is no guarantee of orders being placed, however estimated volumes are approximately 30,000 badges per annum. There is also the potential that the MOD may require other badges and or Coins during the lifetime of the contract.

Delivery: West Midlands, South West
Extensions: The contract is for a duration of 24 months with the options (at the Authority's discretion) to extend the contract by up to an additional 24 months (2+1+1). · it is envisaged that the MOD has an enduring requirement for Badges.Variant bids: not allowed
18512100 Coins
Lot #3TBDPlanned South West

The MOD Medals Office (MODMO) are responsible for the assessment of eligibility and award of Medals and Awards to serving military personnel, veterans, MOD civilians and in some cases to their next of kin. The various items awarded (further details below) are currently procured via a contract with one supplier.

The MODMO wishes to undertake Early Market Engagement with industry by holding a Virtual Market Interest event on 19 May 2021 followed by the sharing of an Industry Questionnaire. The aim of the Market Interest Event is to provide industry with an overview of the work undertaken by MODMO and the various items they process. The aim of the questionnaire is to determine the level of interest industry has in manufacturing and providing various items to MODMO and industry’s views on how they would wish to see any future requirement put to the market.

The various items awarded to MODMO customers include:

Decorations, Gallantry and Memorial Awards

  • Current Operational and Non-Operational Gallantry Awards
  • Meritorious Service Awards
  • Historic Operational and Non-Operational Decorations and Gallantry Awards
  • Current Gallantry and Meritorious Service Award Bars
  • Historic Gallantry and Meritorious Service Award Bars
  • Ribbon Emblems for Commendations
  • Elizabeth Cross

Historic Awards

  • World War I Medals and Stars
  • Interwar Campaign Medals
  • World War II Medals and Stars
  • World War I and World War II Ribbon Emblems & Clasps
  • Post-World War II Campaign Medals
  • Post-World War II Campaign Medal Clasps
  • Other Efficiency and Long Service Decorations and Medals
  • Other Clasps to Efficiency and Long Service Decorations and Medals
  • Coronation/Jubilee Medals

Current Awards

  • Current Campaign Medals
  • Current Campaign Clasps
  • Current Meritorious and Long Service Medals
  • Current Meritorious and Long Service Medal Bars
  • Ribbon Emblems
  • HM Veterans Badges

Supporting Services

  • Mounting medals
  • Various Ribbons
  • Medal Boxes and Medal presentation Cases

Some of the above are provided as boxed sets.

The Market Interest Event is likely to be held using Microsoft Teams, anyone interested in taking part in the event should contact James Davies via email: [email protected] providing their Name, their Company Name, and email address by no later than 14:00 Wed 12 May 2021. Further instructions on how to take part in the Market Interest Event will then be provided.

Delivery: South West · Gloucestershire
18512200 Medals

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · 14600000100100
2 · Provision of MOD Badges and Coins100100
Lot distribution rule: Lot 1 - Medals, Stars, Clasps, Awards and Associated Items Lot 2 - Badges and Coins
Conditions of participation1
  • Suitability

    N/A

What this means for your bid
  • Price carries 100 points on every lot: a 10% discount moves about 10 points.
  • “Provision of Medals, Stars, Clasps, Awards, Badges, Coins and other…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 2, 3 or 4 years
First published
27 Apr 2021, 22:55 BST
Last source update
13 May 2022, 17:43 BST
Award evaluation window
11 Jan 2022 – …
Authority reference
701553609 and 703319451
FTS notice number
2022/S 000-012555
Classification (CPV)
CoinsMedals
Delivery area
West Midlands (UKG31)South West (UKK13)
Official registry OCID
ocds-h6vhtk-02aace Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As detailed in the Contract Terms and Conditions

Publisher note: Suppliers interested in this requirement should register on the Defence Sourcing Portal (DSP) at https://contracts.mod.uk/web/login.html, where they will be able to access the tender documents using Project code 701553609. MOD intend to hold a virtual Tenderers’ Conference on Tue 23 Nov 2021 at 10:30 – 12:20, suppliers who wish to take part in the Conference should respond by using the message facility in the DSP by no later than 15:00 on 17 Nov 2021. Any tender Clarification Questions should also be submitted through the DSP. Suppliers who wish to submit a tender should complete all questions and submit their tender documents via the DSP in accordance with the instructions in the DEFFORM 47 – ITT documents.

How it was run

Official notice
Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP
Supplier login requiredLanguage: EN
Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE

Tender documents are also served through a separate tool: https://contracts.mod.uk/web/login.html ↗

Appointment period ends
11 Jan 2022, 10:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Jan 2022, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

contracts.mod.uk/web/login.html ↗

Timeline

26 Apr 2021 → 30 Jun 2022 · 5 dates
  1. Next notice expected
    26 Apr 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    11 Jan 2022, 10:00 GMT
  3. Bids opened
    11 Jan 2022, 10:00 GMT
  4. Notice published
    13 May 2022, 17:43 BST
  5. Bids must remain valid until
    30 Jun 2022, 23:59 BST

Notice history

5 events · 3 releases on Find a Tender · since 9 Nov 2021
  1. Status changed to active
    9 Nov 2021, 22:45 GMT
  2. Procurement method changed
    9 Nov 2021, 22:45 GMT
  3. Deadline published: 11 Jan 2022, 10:00 GMT
    9 Nov 2021, 22:45 GMT
  4. Buyer details updated
    9 Nov 2021, 22:45 GMT
  5. Status changed to complete
    13 May 2022, 17:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 2 lots
Contracts signed 2latest 13 May 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Medals, Stars, Awards and Associated Items

    Signed
    13 May 2022
    Value
    £11,502,000
    Status
    active

  • MOD Badges and Coins

    Signed
    12 May 2022
    Value
    £400,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · 146000001bids · 1 electronic1——
2 · Provision of MOD Badges and Coins2bids · 2 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence Head Office Commercial, Innsworth House, Imjin Bks, Gloucester, South WestContact name, email

Dispute resolution & review bodies

  • Commercial Business Partner 4Review body Gloucester
  • Liz HardingReview body Gloucester

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria