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Published 31 Mar 2026, 16:38 BST

Official UK procurement notice

Provision of Lone Working Devices / Personal Safety Devices and Associated Software and Services

Official notice

Authority: Flintshire County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL23)
Budget not disclosed£1≈ £0 / year · £1 inc. VAT
Submissions closed 11 May 2026
Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Provision of Lone Working Devices / Personal Safety Devices and Associated Software and Services for Flintshire County Council (The Authority)

The Authority are looking to procure a solution to assist in ensuring the personal safety of employees whilst fulfilling their daily activities which carry different risk levels. The solution must be capable of providing real time information of the lone worker activities.

All relevant documentation relating to this project can be found here: supplierlive.proactisp2p.com/Account/Login ↗

Suppliers should note that there was a Speculative Notice published to the market on 21st November 2023 prior to the Procurement Act, details of the notice is attached to the project in Proactis.

  • The authority expects to re-tender this requirement around 31 Mar 2029, 23:59 BST.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£1
Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2031 with extensionsValue: £1 exc. VAT · £1 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: 3 year initial contract with the option to extend for 1 year + 1 year.
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support
Pre-qualification & selection criteria (PQQ)2

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Price
  • Quality : Solution Functionality - 50% of quality weighting Emergency Capabilities - 10% of quality weighting Device Replacement/Damage - 10% of quality weighting Information & Training - 10% of quality weighting ICT Systems - 10% of quality weighting Maintenance, Services and Support - 10% of quality weighting
Conditions of participation2
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 31 Mar 2029
First published
31 Mar 2026, 16:38 BST
Last source update
31 Mar 2026, 16:38 BST
Award evaluation window
Submission end – 1 Jun 2026
FTS notice number
2026/S 000-029973
Latest notice
Tender notice (UK4)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Wales (UKL23)
Official registry OCID
ocds-h6vhtk-0679f1 Find a Tender
Review and risk notes
Risks

There may be a requirement to increase or decrease services / goods during the duration of the contract.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
11 May 2026, 12:00 BST
Clarification deadline
4 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

All procurement documentation can be found here: supplierlive.proactisp2p.com/Account/Login ↗

Timeline

31 Mar 2026 → 1 Jul 2026 · 5 dates
  1. Tender notice published204 days ago
    31 Mar 2026, 16:38 BST
  2. Clarification questions by170 days ago
    4 May 2026, 12:00 BST
  3. Submission deadline163 days ago
    11 May 2026, 12:00 BST
  4. Award decision expected by142 days ago
    1 Jun 2026, 23:59 BST
  5. Contract starts113 days ago
    1 Jul 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    31 Mar 2026, 16:38 BST
    UK4

Contracting authority & participating public bodies

Flintshire County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PNJC-2356-PCDV Ty Dewi Sant , Flintshire, Wales, CH7 6NAContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender