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Official procurement procedure

Provision of license for student platform to access a range of software or applications

For computer software
Software package and information systems
West Midlands (UKG)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: THE UNIVERSITY OF BIRMINGHAM: "Provision of license for student platform to access a range of software or applications". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTHE UNIVERSITY OF BIRMINGHAMScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: THE UNIVERSITY OF BIRMINGHAM
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for THE UNIVERSITY OF BIRMINGHAM. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.4Bids / Report
48.4% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 152 active published awards; 31 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityTHE UNIVERSITY OF BIRMINGHAM
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published10 Oct 2024, 15:39 BST
Last source update10 Oct 2024, 15:39 BST
Recurring procurementNot published
ClassificationFor computer software, Software package and information systems
Delivery area
West Midlands (UKG)
OCIDocds-h6vhtk-04a7b6
What is being bought
Provision of license for student platform to access a range of software or applications.
What changed
From the official release history
  1. Status changed to complete
    10 Oct 2024, 15:39 BST
  2. Official notice release published
    10 Oct 2024, 15:39 BST
  3. Buyer information updated
    10 Oct 2024, 15:39 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The University intends to contract with AppsAnywhere Ltd for the provision of a software portal to facilitate learning and access to software for both students and staff. The contract will commence 01/11/2024 until 31/10/2027. AppsAnywhere Ltd currently provide licences for access to software across various devices, on and off site, through Cloudpaging technology, eliminating the need for manual installations. It has become the primary platform for software access over the last two years, with integration into the Canvas Virtual Learning Environment. A three (3) year contract will allow time for a comprehensive review of the University's requirements. Significant internal investment has been made in training and support for the portal, and removing it would negatively impact strategic goals and user experience. An options re-appraisal and procurement process will be initiated before the end of the renewal period to ensure the best future fit and value for money.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    10 Oct 2024, 15:39 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 10 Oct 2024, 00:00 BST · £360,636
Commercial outcome and competition
Awards
APPSANYWHERE LIMITED
Not published · Not published · active
Contracts
Contract
£360,636 · signed 10 Oct 2024, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

THE UNIVERSITY OF BIRMINGHAM

Contracting authority GB-COH-RC000645
View buyer profile

  • THE UNIVERSITY OF BIRMINGHAM
    buyer

    GB-COH: RC000645
    Edgbaston, BIRMINGHAM, UKG31, B152TT
    e.l.leach@bham.ac.uk
    +44 1214144508

  • APPSANYWHERE LIMITED
    supplier

    GB-COH: 07018761
    Leeds, UK, LS25 6BH

  • University of Birmingham
    reviewBody

    Birmingham, B15 2TT
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis is a license renewal of an existing key product used to facilitate Student Learning as well Staff. AppsAnywhere Ltd has been supplying the University of Birmingham for the past three (3) years. The University of Birmingham uses the AppsAnywhere tool to provide a software portal to both students and staff which is accessible on all devices including on campus machines, staff working on or off campus on their university owned or personal device and for students working on or off campus on their own personal machines. The AppsAnywhere portal provides software to the end user depending on their scenario such as being on or off campus, using a university owned device or a personal device, and allows users to launch the software using Cloudpaging technology included with the product that allows end users to access the software without having to manually install the software onto their device. If the software cannot be launched via cloudpaging then AppsAnywhere will either signpost to other methods to access the software or advise the end user on why they cannot use the software in their current scenario, e.g. the software may be licensed to be used on campus only, or on university owned devices only. The AppsAnywhere portal has become the primary way for staff and students to access software over the past two (2) years. Regardless of the software the ideology is you visit the software portal and either gain access to the software or be signposted to how to access/obtain the software. AppsAnywhere can also be integrated into our Canvas Virtual Learning Environment allowing students to launch applications straight from Canvas. The plan is to extend the current contract for a maximum period of up to three (3) years. This time will be used to fully assess and review the requirements allowing a full review. A significant amount of internal investment in terms of developing training materials and supporting users has taken place since adoption Removing or replacing AppsAnywhere at this stage would adversely impact our immediate strategic goals, and would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing. The Business Owner will need to undertake an options re-appraisal and associated procurement process eighteen (18) months before the end of this three (3) year period in order to obtain the best future fit in terms of requirements and also value for money.