TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 1 Apr 2025, 16:20 BST

Official UK procurement notice

PQ0592 - Provision of Leaflet / Letter Delivery and posting of site notice

Official notice

Authority: Birmingham City Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30)Postal and telecommunications services (64)
+1 moreBusiness Services & Consultancy (79)
 Delivery: Delivery location not published
Budget not disclosed£0exc. VAT
Submissions closed 15 Apr 2025awarded 14 May 2025
Awarded to SUNNY DIGITAL PRINTS
Contract term 2 yrsends 12 May 2027 · starts 12 May 2025

What is being bought

Published requirement description

Birmingham City Council wishes to award a suitably resourced supplier for the provision of Leaflet and / or Letter distribution. The Council regularly requires small deliveries of letters/ leaflets as well as post site notices to inform residents about proposed projects within the Birmingham area.

This contract will be for a period of 2 years commencing 14th May 2025 until 13th May 2027.

CPV: Envelopes, letter cards and plain postcards · Leaflets · Letter cards · Mail delivery services · Parcel delivery services · Postal services related to letters · Printing and delivery services

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 yrsPublished value£0
Contract period: 12 May 2025 – 12 May 2027 (2 yrs)
22140000 Leaflets30199200 Envelopes, letter cards and plain postcards30199210 Letter cards64112000 Postal services related to letters64121100 Mail delivery services64121200 Parcel delivery services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The evaluation of Stage 1 and 2 of this quotation will be based on a pass/fail basis and Stage 3 and 4 being Value Assessment approach that enables the Council to assess a quotation on Quality (30%) and Price (70%). The assessment of Quality will consider written information provided by the quotation provider in relation to the specific requirements as set out in the quotation documents. All relevant evidence submitted will be assessed/merit rated against pre-determined criteria.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Apr 2025, 16:20 BST
Last source update
5 Jun 2025, 16:00 BST
Authority reference
PQ0592
FTS notice number
2025/S 000-012348
Latest notice
Contract details notice (UK7)
Classification (CPV)
Envelopes, letter cards and plain postcardsLeafletsLetter cardsMail delivery servicesParcel delivery servicesPostal services related to lettersPrinting and delivery services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-04fb8c Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
15 Apr 2025, 13:00 BST
Clarification deadline
8 Apr 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/birminghamcc/ ↗

Timeline

1 Apr 2025 → 5 Jun 2025 · 5 dates
  1. Tender notice published
    1 Apr 2025, 16:20 BST
  2. Clarification questions by
    8 Apr 2025, 13:00 BST
  3. Submission deadline
    15 Apr 2025, 13:00 BST
  4. Contract starts
    12 May 2025
  5. Latest notice published
    5 Jun 2025, 16:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 1 Apr 2025
  1. Tender notice published
    1 Apr 2025, 16:20 BST
    UK4
  2. Contract details notice published
    5 Jun 2025, 16:00 BST
    UK7
  3. Status changed to complete
    5 Jun 2025, 16:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £50,0001 contract exc. VAT
Contracts signed 1latest 14 May 2025
Awarded toValueDateStatus
SUNNY DIGITAL PRINTS——Awarded

Contracts

  • Provision of Leaflet/Letter Delivery and Posting of Site Notices · SUNNY DIGITAL PRINTS

    Signed
    14 May 2025
    Value
    £50,000
    Period
    14 May 2025 – 14 May 2027
    Status
    active

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • SUNNY DIGITAL PRINTSAwarded supplierGB-PPON: PVDY-6624-XYCG 272 Montgomery Street, BIRMINGHAM, West Midlands, B11 1DSContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender