Official UK procurement notice
Provision of Insurance and Related Services to Poplar HARCA
Authority: Poplar HARCA (Public body)·On behalf of: YMCA Saint Pauls Group
Re-procurement plannedProvision of Insurance and Risk Related Services to A2 Dominion for City Wharf AMENDED
What is being bought4 lots · detail below
Published requirement descriptionPoplar HARCA are looking to appoint one or more providers to deliver their Insurance and related services for legal liability and other general (non-life) insurable risks.
The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Poplar HARCA.
Suppliers will be required to have the financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, 'B++' from AM Best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder’s market security committee’s latest report, including written recommendation from the bidder’s market security committee.
Suppliers will be assessed but not limited to the following high level criterion:
- The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options
- A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers
- The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose
- How the procedure runs: The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 50% Cost / 50% Quality.
CPV: Damage or loss insurance services · Insurance claims adjustment services · Insurance services · Liability insurance services · Motor vehicle insurance services · Motor vehicle liability insurance services · Risk management insurance services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£420,000 together) · win at most 3 of them · same evaluation weights on every lotLot #1Insurance and related services for Motor Fleet risks, as required by Poplar HARCAAwardedRenewalPublished value£150,000
Poplar HARCA are looking to appoint one provider to deliver their Insurance and related services for Motor Fleet risks.
Lot #2Insurance and related services associated with Cyber Risk for Poplar HARCAAwardedRenewalPublished value£30,000
Poplar HARCA are looking to appoint one provider to deliver their Insurance and related services for Cyber Risk cover.
Lot #3Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Poplar HARCARenewalPublished value£240,000
Poplar HARCA are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) cover.
Please note, Poplar HARCA will award either Lot 3 or Lot 4 at its sole discretion and will not Award both. Lot 4 estimate value has been left blank to avoid premium duplication.
Lot #4Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Poplar HARCAAwardedRenewalPublished value£0
Poplar HARCA are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) cover.
Please note, Poplar HARCA will award either Lot 3 or Lot 4 at its sole discretion and will not Award both. Lot 4 estimate value has been left blank to avoid premium duplication.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2: 50%
- Criterion 1: 50%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Dec 2025, 19:05 GMT
- Last source update
- 29 May 2026, 15:53 BST
- Award evaluation window
- Submission end – 5 Jun 2026
- FTS notice number
2025/S 000-082249- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f45fFind a Tender
- How it runs
The procedure will consist of a multi stage procurement, covering a conditions of participation stage and three stages contained within the tendering period, allowing for shortlisting of suppliers at each round. The high level weightings apportioned to this procurement consists of 50% Cost / 50% Quality.
How it was run
Official notice- Requests to participate (first stage)
- 9 Jan 2026
- Submission deadline
- 9 Jan 2026
- Clarification deadline
- 2 Jan 2026
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Dec 2025 → 14 Jun 2026 · 7 dates- Tender notice published315 days ago11 Dec 2025, 19:05 GMT
- Clarification questions by294 days ago2 Jan 2026
- Submission deadline287 days ago9 Jan 2026
- Assessment summaries sent147 days ago29 May 2026, 00:00 BST
- Latest notice published146 days ago29 May 2026, 15:53 BST
- Award decision expected by139 days ago5 Jun 2026, 23:59 BST
- Contract starts131 days ago14 Jun 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 11 Dec 2025- Tender notice published11 Dec 2025, 19:05 GMTUK4
- Contract award notice published29 May 2026, 15:53 BSTUK6
- Status changed to complete29 May 2026, 15:53 BST
- Contract signature expected12 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 4 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Poplar HARCA1 award | |||
| Jensten Insurance Brokers14 Jun 2026 – 13 Jun 2029 · up to 13 Jun 2031Extensions: Poplar HARCA will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. | £60,000 | 28 May 2026 | Awarded |
| Across several lots1 award | |||
| Marsh LtdInsurance and related services for Motor Fleet and Cyber risks, as required by Poplar HARCA14 Jun 2026 – 13 Jun 2029 · up to 13 Jun 2031Extensions: Poplar HARCA will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. | £225,000 | 28 May 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Insurance and related services for Motor Fleet risks, as required by Poplar HARCA | 3final-stage tenders | 0 | 0 | — |
| 2 · Insurance and related services associated with Cyber Risk for Poplar HARCA | 5final-stage tenders | 0 | 0 | — |
| 4 · Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Poplar HARCA | 5final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- YMCA Saint Pauls GroupBeneficiary authority
- Gibbs Laidler Consulting LLPProcuring entityWorking on behalf of the contracting authority
Bidders & participating suppliers
2 commercial parties on the notice- Jensten Insurance Brokers (London and SE) LtdAwarded supplier
- Marsh LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender