Find a TenderAwardedContract details notice

Published 19 Mar 2025, 18:03 GMT

Official UK procurement notice

Provision of inspections, repair and maintenance ofplaygrounds, outdoor gyms, skateparks on behalf of theLondon Borough Hillingdon

Official notice

Authority: London Borough of Hillingdon (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: London (UKI74)

Published estimate£690,000≈ £230k / year · £690,000 inc. VAT

Submissions closed 22 Apr 2025awarded 21 Oct 2025

Awarded to HAGS SMP Ltd

Contract term 3 yrsends 16 Jul 2028 · up to 16 Jul 2030 with extensions · starts 17 Jul 2025

What is being bought

Published requirement description

This is for the provision of inspections, repairs and maintenance of playgrounds, skateparks, outdoor gyms within the borough of Hilllingdon.

The requirments are split under two componets;

Undertaken quarterly/annual inspections in accordance with the best trade practice,

ROSPA guidelines and adhere to the British Standards BS EN 1176/BS EN; and

Undertaken repairs as and when required ( identified by LB officers and reports from users.

CPV: Repair and maintenance services of playground equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£690,000

Contract period: 17 Jul 2025 – 16 Jul 2028 (3 yrs) · up to 16 Jul 2030 with extensionsValue: £690,000 exc. VAT · £690,000 inc. VAT

Delivery: LondonEligibility: SME eligible

Extensions: There could be scope for additional purchases under this contract due to replacement parts being required should any of the repairs of the playground, outdoor gyms, skateparks equipment not prolong the economic life of the equipment · The contract extension option for the full 2 years will take into consideration, supplier performance, change in requirements.

50870000 Repair and maintenance services of playground equipment

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As set out in the tender documents
Technical & professional ability
As set out in the tender documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published award criteria (2)

Quality
Price

Conditions of participation2

Economic & financial standing
As set out in the tender documents
Technical & professional ability
As set out in the tender documents

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 19 Mar 2025, 18:03 GMT
Last source update: 17 Dec 2025, 15:22 GMT
Award evaluation window: Submission end – 27 Jun 2025
FTS notice number: 2025/S 000-011234
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of playground equipment
Delivery area: London (UKI74)
Official registry OCID: ocds-h6vhtk-04ef59 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 22 Apr 2025, 23:59 BST
Clarification deadline: 15 Apr 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders are to be submitted electronically via

supplierlive.proactisp2p.com ↗

Timeline

19 Mar 2025 → 17 Dec 2025 · 9 dates

Planning notice published
19 Mar 2025, 18:03 GMT
Tender notice published
25 Mar 2025, 18:08 GMT
Next notice expected
25 Mar 2025, 23:59 GMT
Clarification questions by
15 Apr 2025, 17:00 BST
Submission deadline
22 Apr 2025, 23:59 BST
Award decision expected by
27 Jun 2025, 23:59 BST
Contract starts
17 Jul 2025, 00:00 BST
Assessment summaries sent357 days ago
4 Nov 2025
Latest notice published313 days ago
17 Dec 2025, 15:22 GMT

Notice history

9 events · 4 releases on Find a Tender · since 19 Mar 2025

Preliminary market engagement notice published
19 Mar 2025, 18:03 GMT
UK2
Tender notice published
25 Mar 2025, 18:08 GMT
UK4
Status changed to active
25 Mar 2025, 18:08 GMT
Procurement method changed
25 Mar 2025, 18:08 GMT
Deadline published: 22 Apr 2025, 23:59 BST
25 Mar 2025, 18:08 GMT
Contract award notice published
4 Nov 2025, 15:20 GMT
UK6
Status changed to complete
4 Nov 2025, 15:20 GMT
Contract signature expected
24 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
17 Dec 2025, 15:22 GMT
UK7

Routine re-releases (4)

2025-03: 1 release · 19 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £127,4481 award inc. VAT; no net value published

Bids received 44 from SMEs

Contracts signed 1latest 24 Nov 2025

Awarded to	Value	Date	Status
HAGS SMP LtdSME24 Nov 2025 – 16 Jul 2028 · up to 16 Jul 2030Extensions: The contract extension option for the full 2 years will take into consideration, supplierperformance, change in requirements.	£127,448 inc. VAT	21 Oct 2025	Awarded

Contracts

Contract 1 · HAGS SMP LtdSME
Signed
24 Nov 2025
Value
£127,448 inc. VAT
Period
24 Nov 2025 – 16 Jul 2028 · up to 16 Jul 2030 with extensions
Status
active
Extensions
The contract has an option to extend for a further two years

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityPublic authority - sub-central government GB-PPON: PHZZ-4724-NYPH Civic Centre, Uxbridge, London, UB8 1UWContact name, email

Bidders & participating suppliers

1 commercial party on the notice

HAGS-SMP LIMITEDAwarded supplierGB-COH: 00908021GB-PPON: PQVZ-2481-WCBQ Clockhouse Nurseries, Egham, South East, TW20 8PGContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsThe full suite of tender document can be located found via the above Proactis (Rego) link/Account/Login https://supplierlive.proactisp2p.com/ Project reference - PROJ1000885 Request reference - RFX1000066

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Dec 2025, 15:22 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender4 Nov 2025, 15:20 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Mar 2025, 18:08 GMT
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender19 Mar 2025, 18:03 GMT