Find a TenderAwardedContract details notice

Published 21 Jul 2026, 11:17 BST

Official UK procurement notice

Provision of Hired Plant & Equipment

Authority: Dudley Metropolitan Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: West Midlands (UKG36)

Published estimate£1,200,000≈ £400k / year · £1,440,000 inc. VAT

Submissions closed 18 Aug 2026awarded 9 Sept 2026

Awarded to A1 Rentals Ltd

Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2031 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

Dudley Metropolitan Borough Council (DMBC) is seeking a suitably experienced contractor for the provision of hired plant and equipment to support Council operations, primarily within Highways Maintenance, Street Scene and Green Care services.

This Contract is for the hire of plant and equipment only. No operatives are required at this time to be provided under this Contract unless specifically stated elsewhere in the tender documents.

Typical plant and equipment required includes, but is not limited to, rollers, trailers, compaction equipment, saws, generators, horticultural equipment, excavators, compressors, welfare units and associated ancillary items. Full details are set out in the Pricing Schedule.

The contract is for a period of 3 years with the option to extend for up to a further 2 x 12 months.

The requirement is to be located within a 12km (7.45 miles) radius of the Council’s Lister Road Depot, Dudley DY2 8JW and the trade counter open as a minimum between the hours of 08:00 – 17:00 Monday to Friday, only suppliers who meet this criteria should submit a bid, if a trade counter is outside of this radius the submission will be disqualified.

Deadline for submissions is Tuesday 18th August 2026 @ 13:00 hrs.

The authority expects to re-tender this requirement around 1 Jun 2031, 23:59 BST.

CPV: Construction machinery and equipment · Hire of construction and civil engineering machinery and equipment with operator · Hire of mowers or agricultural equipment with operator

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£1,200,000

Contract period: 1 Oct 2026 – 30 Sept 2029 (3 yrs) · up to 30 Sept 2031 with extensionsValue: £1,200,000 exc. VAT · £1,440,000 inc. VAT

Delivery: West Midlands

Extensions: 2 x 12 months

43300000 Construction machinery and equipment 45500000 Hire of construction and civil engineering machinery and equipment with operator 77112000 Hire of mowers or agricultural equipment with operator

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Price
Quality: Quality including Social Value

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 1 Jun 2031
First published: 21 Jul 2026, 11:17 BST
Last source update: 2 Oct 2026, 11:06 BST
Award evaluation window: Submission end – 7 Sept 2026
Authority reference: 25139
FTS notice number: 2026/S 000-068607
Latest notice: Contract details notice (UK7)
Classification (CPV): Construction machinery and equipmentHire of construction and civil engineering machinery and equipment with operatorHire of mowers or agricultural equipment with operator
Delivery area: West Midlands (UKG36)
Official registry OCID: ocds-h6vhtk-06cfa8 Find a Tender
Contract terms summary: 30 days

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 18 Aug 2026, 13:00 BST
Clarification deadline: 7 Aug 2026, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/blackcountryportal/a… ↗

Timeline

21 Jul 2026 → 2 Oct 2026 · 8 dates

Tender notice published87 days ago
21 Jul 2026, 11:17 BST
Clarification questions by70 days ago
7 Aug 2026, 13:00 BST
Submission deadline59 days ago
18 Aug 2026, 13:00 BST
Award decision expected by39 days ago
7 Sept 2026, 23:59 BST
Assessment summaries sent37 days ago
10 Sept 2026, 00:00 BST
Standstill ends25 days ago
21 Sept 2026, 23:59 BST
Contract starts16 days ago
1 Oct 2026, 00:00 BST
Latest notice published14 days ago
2 Oct 2026, 11:06 BST

Notice history

6 events · 4 releases on Find a Tender · since 21 Jul 2026

Tender notice published
21 Jul 2026, 11:17 BST
UK4
Tender notice published
22 Jul 2026, 09:16 BST
UK4
Contract award notice published
10 Sept 2026, 11:07 BST
UK6
Status changed to complete
10 Sept 2026, 11:07 BST
Contract signature expected
25 Sept 2026, 23:59 BST
scheduled
Contract details notice published
2 Oct 2026, 11:06 BST
UK7

Published amendments (1)

Link to portal edited

Routine re-releases (4)

2026-07: 1 release · 21 Jul 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £38,3721 award exc. VAT

Bids received 32 from SMEs

Contracts signed 1latest 2 Oct 2026

Awarded to	Value	Date	Status
A1 Rentals LtdSMEProvision of Hired Plant and Equipment1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12 months	£38,372	9 Sept 2026	Awarded

Contracts

Provision of Hired Plant and Equipment · A1 Rentals LtdSME
Signed
2 Oct 2026
Value
£38,372
Period
2 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031 with extensions
Status
active
Extensions
2 x 12 months
4 agreed KPIs: Emergency call out response and mobilisation · Emergency acknowledgement · Suitable, safe and compliant plant …
- Emergency call out response and mobilisation, % of emergency and urgent requests where the required support is provided within 2 hours of Council instruction
- Emergency acknowledgement, % of emergency and urgent requests acknowledged within 30 minutes
- Suitable, safe and compliant plant, % of deliveries accepted first time without rejection for safety, suitability, defect or compliance issues
- Legal and safety compliance, % of plant supplied that is legally compliant and safe for use

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 4 at stage one	2	0	—

Contracting authority & participating public bodies

Dudley Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWYJ-3537-GLBW Council House, Priory Road, Dudley, West Midlands, DY1 1HFContact name, email

Bidders & participating suppliers

1 commercial party on the notice

A1 Rentals LimitedAwarded supplierGB-PPON: PBRC-2338-LMMT Unit 22b, Navigation Drive, Brierley Hill, West Midlands, DY5 1UTContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsInTend Portal

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Oct 2026, 11:06 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Sept 2026, 11:07 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Jul 2026, 09:16 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Jul 2026, 11:17 BST