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Published 2 Apr 2026, 12:57 BST

Official UK procurement notice

Provision of hay cutting & bailing service on behalf of the London Borough of Hilling

Official notice

Authority: London Borough of Hillingdon (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: London (UKI74)
Published estimate£300,000≈ £100k / year · £300,000 inc. VAT
Submissions closed 1 May 2026awarded 1 Jul 2026
Awarded to TRANSFORM ARBORICULTURE LIMITED
Contract term 3 yrsends 19 Jul 2029 · up to 19 Jul 2031 with extensions · starts 20 Jul 2026

What is being bought

Published requirement description

Hillingdon is the second largest borough in London with over 200 green spaces covering approximately 1,800 acres.

Across the borough, there are formal gardens, town parks and informal natureconservation and country parks, as well as over 100 children's play areas. We currently have 60 green flag sites, a National Nature Reserve at Ruislip Woods, and over 40 Sites

of Importance for Nature Conservation (SINCs), all of which are open to the public.

The Contract is for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).

This contract is for one cut per year.

  • The authority expects to re-tender this requirement around 1 Mar 2029, 23:59 GMT.
  • No preliminary market engagement: The London Borough of Hillingdon has a strong understanding of the market and is progressing with an open procedure within the required project timescales; therefore, no preliminary market engagement has been undertaken.

CPV: Parks maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£300,000
Contract period: 20 Jul 2026 – 19 Jul 2029 (3 yrs) · up to 19 Jul 2031 with extensionsValue: £300,000 exc. VAT · £300,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
77313000 Parks maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Mar 2029
First published
2 Apr 2026, 12:57 BST
Last source update
8 Oct 2026, 15:42 BST
Award evaluation window
Submission end – 22 Jun 2026
FTS notice number
2026/S 000-030867
Latest notice
Contract details notice (UK7)
Classification (CPV)
Parks maintenance services
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-067bc3 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
1 May 2026, 17:00 BST
Clarification deadline
27 Apr 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Bid submissions are via our tender portal, supplierlive.proactisp2p.com/Account/Login ↗

Timeline

2 Apr 2026 → 8 Oct 2026 · 6 dates
  1. Tender notice published195 days ago
    2 Apr 2026, 12:57 BST
  2. Clarification questions by169 days ago
    27 Apr 2026, 17:00 BST
  3. Submission deadline165 days ago
    1 May 2026, 17:00 BST
  4. Award decision expected by113 days ago
    22 Jun 2026, 23:59 BST
  5. Contract starts86 days ago
    20 Jul 2026, 00:00 BST
  6. Latest notice published5 days ago
    8 Oct 2026, 15:42 BST

Notice history

3 events · 2 releases on Find a Tender · since 2 Apr 2026
  1. Tender notice published
    2 Apr 2026, 12:57 BST
    UK4
  2. Contract details notice published
    8 Oct 2026, 15:42 BST
    UK7
  3. Status changed to complete
    8 Oct 2026, 15:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £119,9981 contract inc. VAT; no net value published
Contracts signed 1latest 1 Jul 2026
Awarded toValueDateStatus
TRANSFORM ARBORICULTURE LIMITEDSME——Awarded

Contracts

  • Provision of hay cutting & bailing service on behalf of the London Borough of Hillingdon · TRANSFORM ARBORICULTURE LIMITEDSME

    Signed
    1 Jul 2026
    Value
    £119,998 inc. VAT
    Period
    1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2031 with extensions
    Status
    active
    Extensions
    The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).
    Options
    There may be a requirement for addtional cuts per year under the contract, this is based on seasonal fluctuations and demand

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityPublic authority - sub-central government GB-PPON: PHZZ-4724-NYPH Civic Centre, Uxbridge, London, UB8 1UWContact email

Bidders & participating suppliers

1 commercial party on the notice
  • TRANSFORM ARBORICULTURE LIMITEDAwarded supplierGB-COH: 16735128GB-PPON: PYZC-5562-YDMT Penally Farm, Liphook, South East, GU30 7SSContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender