Official UK procurement notice
Provision of Hapsite Smart Plus Maintenance Services
Authority: Scottish Fire and Rescue Service (Police & fire)
What is being bought
Published requirement descriptionProvision of Hapsite Smart Plus Maintenance Services
CPV: Repair and maintenance services of testing apparatus
The lotProcurement structure
single lot · no lot value publishedLot #1Scottish Fire and Rescue Service (SFRS) has a statutory duty, under the Fire…Awarded
Scottish Fire and Rescue Service (SFRS) has a statutory duty, under the Fire (Scotland) 2005 Act to make provisions in relation to fire fighting and a range of other emergencies including road traffic collisions, flooding, search and rescue, chemical, biological, radiological and nuclear incidents, as well as having the power to respond to other incidents at its discretion
SFRS currently operate four Hapsite chemical identification systems as part of the Detection, Identification and Monitoring (DIM) capability. This equipment was originally provided to legacy services by Scottish Government under the New Dimensions project, and this equipment forms part of the national resilience Chemical, Biological, Radiological and Nuclear defence (CBRN) and local hazmat capability inventory.
The Hapsite Systems are used to identify substances involved in Hazmat/CBRN Incidents and they must be kept available for CBRN/Hazmat incidents within Scotland as well as for any Mutual Aid requests from any other FRS’s at a UK level.
The original maintenance contract was established by the Scottish Government as part of the New Dimensions Project and was awarded to Inficon Ltd who are the sole provider of the required Preventative Maintenance and Performance Testing Services that are required. SFRS propose to award a contract to Inficon for a period of three years with the option to extend by a further one-year period.
Procuring these services will ensure that there is no compromise in mutual-aid agreements with the wider UK Fire and Rescue Services thereby ensuring that the cross-border response to Chemical, Biological, Radiological and Nuclear (CBRN) incidents is not compromised.
Procuring these services will allow SFRS to continue to observe National Operational Guidelines (NOG) for UK National Resilience arrangements.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jun 2023, 11:25 BST
- Last source update
- 27 Jun 2023, 11:47 BST
- Authority reference
V2B-017-2324- FTS notice number
2023/S 000-018219- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d67bFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
SFRS has a statutory duty under Part 2 of the Fire (Scotland) Act 2005 (FSA 2005) to respond to fire and road traffic incidents and a power to respond to other events and situations. The Fire (Additional Function) (Scotland) Order 2005 (F(AF)SO 2005) sets out situations or events that SFRS has a statutory duty to respond to including Chemical, Biological, Radiological and Nuclear (CBRN), Search and Rescue, severe flooding and serious transport incidents.
- Review procedure
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the regulations.
Publisher note: In line with paragraph 7 of regulation 91 of the Public Contracts (Scotland) Regulations 2015, award of contract will be made 10 days following the publication of this voluntary ex ante transparency notice. (SC Ref:736739)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| INFICON Ltd | £128,785 †same award published again · counted once | — | Awarded |
| INFICON Ltd | £128,785 † | — | Awarded |
Contracts
Contract 018219-2023-V2B-017-2324-1 · INFICON Ltd
- Signed
- 27 Jun 2023
- Value
- £128,785
- Status
- active
Contract 016998-2023-V2B-017-2324-1 · INFICON Ltd
- Signed
- 15 Jun 2023
- Value
- £128,785
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- INFICON LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.