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Official procurement procedure

Provision of Goods and Services relating to Archiving & Related Document Management Services

Archive services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Post Office Limited: "Provision of Goods and Services relating to Archiving & Related Document Management Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityPost Office LimitedScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Post Office Limited
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Post Office Limited. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityPost Office Limited
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Jun 2024, 14:18 BST
Last source update14 Jun 2024, 14:18 BST
Recurring procurementNot published
ClassificationArchive services
Delivery area
UK
OCIDocds-h6vhtk-047018
What is being bought
The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.
What changed
From the official release history
  1. Status changed to complete
    14 Jun 2024, 14:18 BST
  2. Official notice release published
    14 Jun 2024, 14:18 BST
  3. Buyer information updated
    14 Jun 2024, 14:18 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    14 Jun 2024, 14:18 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 31 Mar 2023, 00:00 BST · £1,946,411
Commercial outcome and competition
Awards
OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED
Not published · Not published · active
Contracts
Provision of Goods and Services relating to Archiving & Related Document Management Services
£1,946,411 · signed 31 Mar 2023, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 0 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Post Office Limited

Contracting authority GB-FTS-103571
View buyer profile

  • Post Office Limited
    buyer
    centralPurchasingBody

    100 Wood St,, London, UK, EC2V7ER
    procurement.operations@postoffice.co.uk

  • Offsite Archive Storage & Integrated Services UK Limited (OASIS UK)
    supplier

    GB-COH: 06472486
    Quadrant 1 Homefield Road, Haverhill, Suffolk, England,, UK, CB9 8QP
    slightburn@oasisgroup.com

  • Post Office Limited
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe existing Archiving & Related Document Management Services agreement with OASIS ended on the 31st of March 2023. The initial plan was to extend the agreement by one year However additional spend on HMU/GLO archiving projects, Procurement direct awarded against the new ESPO 390_22 Framework Archiving & Related Document Management Services for an initial two-year period, with option to extend by a further 2 years (2+2)