Provision of Goods and Services relating to Archiving & Related Document Management Services

Official notice

Authority: Post Office Limited (Public body)

ServicesAward procedure without prior publication of a call for competition

Sectors: Recreational, cultural and sporting services (92) Delivery: UK

Awarded value£1,946,411published contract · exc. VAT

Awarded 31 Mar 2023no call for competition

Awarded to Offsite Archive Storage & Integrated Services (UK) Ltd

What is being bought

Published requirement description

The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions

This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.

CPV: Archive services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: UK · Wincham Business Park, Wincham, Northwich, Cheshire CW9 6GB

Extensions: 2 years extension

92512000 Archive services

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 14 Jun 2024, 14:18 BST
Last source update: 14 Jun 2024, 14:18 BST
FTS notice number: 2024/S 000-018473
Classification (CPV): Archive services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-047018 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The existing Archiving & Related Document Management Services agreement with OASIS ended on the 31st of March 2023.
The initial plan was to extend the agreement by one year
However additional spend on HMU/GLO archiving projects, Procurement direct awarded against the new ESPO 390_22 Framework Archiving & Related Document Management Services for an initial two-year period, with option to extend by a further 2 years (2+2)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,946,4111 contract exc. VAT

Bids received 1

Contracts signed 1latest 31 Mar 2023

Awarded to	Value	Date	Status
Offsite Archive Storage & Integrated Services (UK) LtdSME	£1,946,411 †	—	Awarded

Contracts

Provision of Goods and Services relating to Archiving & Related Document Management Services · Offsite Archive Storage & Integrated Services (UK) LtdSME
Signed
31 Mar 2023
Value
£1,946,411
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 0 electronic	0	—	—

Contracting authority & participating public bodies

Post Office Limited

Contracting authorityPublic bodyPostal ServicesPostal Services 100 Wood St,, London, UK, EC2V7ERContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Offsite Archive Storage & Integrated Services UK Limited (OASIS UK)Awarded supplierGB-COH: 06472486 Quadrant 1 Homefield Road, Haverhill, Suffolk, England,, UK, CB9 8QPContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.