Provision of Gas Renewal Services - Midsomer Norton Schools Partnership

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      "endDate": "2026-07-31T23:59:59+01:00"
    },
    "description": "This Tender opportunity has been issued by ESOS Energy Ltd on behalf of Midsomer Norton Schools Partnership (“the Trust”) and Tenderers are invited to Tender for the provision of Gas Renewal Services. The Contractor’s gas renewal service will be responsible to secure and implement a new gas supply arrangement for the Trust and it’ schools ahead of existing contract end dates, ensuring continuity of supply, compliance with applicable regulations, and transparent, auditable decision-making. The service typically covers coordination of site and meter data, market engagement and quotation management (or support to the Trust’s chosen route to market), evaluation and award support, and onboarding/mobilisation with the incoming Contractor. Delivery will be planned around the contract expiry profile for each school and follows a defined sequence of activities from data validation through to contract start and live service commencement. The Contractor should provide a clear timeline, identified dependencies, and named points of contact for both operational delivery and escalation. The Contractor will operate appropriate governance and reporting throughout delivery, including regular status updates (e.g., weekly during active renewal windows), exception reporting for any at-risk sites, and confirmation that all communications and decisions are captured for audit purposes. Delivery must support the Trust’s safeguarding, data protection and compliance requirements (including secure handling of site and billing data) and ensure that any third parties involved are clearly declared and managed. Typical performance measures include on-time renewals (before contract end), zero loss of supply incidents, accuracy of meter/site data, successful first-time billing (correct sites, rates and dates), and responsiveness to queries and escalations. The contract start date will be the 1st September 2026 and is to be for a period 12, 24 or 36 months, The actual contract term with the successful supplier will be determined based on which option represents the most economically advantageous outcome / best value for money, having regard to total contract cost, pricing profile, risk, and service delivery considerations",
    "riskDetails": "a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust.",
    "tenderPeriod": {
      "endDate": "2026-07-24T11:00:00+00:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-07-07T11:00:00+00:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106480&TID100111578&B=",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
      "services"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "name": "PHP Law LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKK43",
        "country": "GB",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "countryName": "United Kingdom",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Tender process support",
      "contactPoint": {
        "name": "James Medforth",
        "email": "james.medforth@phplaw.co.uk",
        "telephone": "+44 01234567890"
      }
    },
    {
      "id": "GB-PPON-PTGV-4534-RGYX",
      "name": "Midsomer Norton Schools Partnership",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK12",
        "country": "GB",
        "locality": "Radstock",
        "postalCode": "BA3 3NQ",
        "countryName": "United Kingdom",
        "streetAddress": "Knobsbury Lane, Writhlington"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PTGV-4534-RGYX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Sinead Smith",
        "email": "sinead.smith@esos-energy.com"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to Tender publication to prepare for this Procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known"
  },
  "initiationType": "tender"
}