Provision of Gas Oil, Industrial Heating Oil, Kerosene, Diesel and HVO (Hydrotreated Vegetable Oil)

This tender is designed to procure IHO, kerosene, diesel, and HVO fuel. Single award for a duration of 3 years (optional renewal)

Description:

This tender is designed to procure gas oil, IHO, kerosene, diesel, and HVO fuel, divided into two lots: one for fossil fuels and one for HVO. The contract duration is initially set for three years, with the potential for and extension of up to 2 years, providing flexibility for either a 1+1 arrangement or a straight 2-years. The estimated total value over the three-year period (excluding VAT): £5,000,000 GBP, with an annual estimated spend of approximately £1,666,666 GBP.

The goal is to identify and select a single supplier who possesses the capability to meet these fuel needs.

Suppliers have the flexibility to provide quotes for various fuel options, including gas oil, IHO, kerosene, diesel, and HVO. They should include all cost components related to the specific fuel options, such as fuel prices, delivery charges, and any additional costs. Successful suppliers will be required to supply lot 1 (fossil fuels) and are encouraged to have the capability to supply lot 2 (HVO) as well. However, even suppliers who can only provide lot 1 will still be considered, as the final decision on awarding lot 2 (HVO) is yet to be determined.

Lots:

1. Fossil Fuel Lot: YWS is seeking a contractor to provide a flexible capacity of fossil fuel per annum for the duration of the three-year fuel contract. The capacity required is variable and non-committed volumes.
2. Alternative Fuel Lot (HVO Fuel): YWS is considering the award of a contract for the supply of HVO fuel. However, please note that the award of this lot is subject to evaluation and may not be awarded.

Process:

In the first instance the expression of interests to participate must be submitted via email to Con Metcalf and Beatriz Sambonovich ([email protected] / [email protected] ) SQ will be issued to the bidders upon a receipt of an expression of interest. The bidders will then be assessed over two stages:

First Stage - Qualification: The initial phase of the tender process will involve a thorough assessment of bidders' capabilities through supplier qualification. Bidders will be required to provide evidence of their qualifications for each lot they intend to bid for, along with responses to qualitative questions. Additionally, YWS may conduct reference checks with relevant stakeholders to verify the bidders' capabilities.

Scoring criteria for each of the SQ questions will be shared alongside the questionnaire. Bidders that do not meet the minimum criteria, will be excluded from the process at this stage.

Second stage - Invitation To Tender (ITT): Second Stage - Invitation to Tender (ITT): Thee ITT stage will include two phases:

1. Suppliers will be evaluated based on qualitative and commercial factors for each lot. Clear scoring criteria ensure transparency and fairness.
2. Suppliers will participate in a Reverse EAuction, an online bidding process, adjusting bids in real-time to offer the most economically advantageous proposals.